Microfilm Scanning Services Why Convert Your Microfilm to Digital Files?
Microfilm Scanning Services • Companies turn to microfilm scanning services for a variety of reasons. • Managing digital files is often easier. • Once in digital format, the information within the microfilm can be integrated within the company’s document management system.
Microfilm Scanning Services • Deterioration of the Microfilm Media • It is a physical medium and can deteriorate over time. • To maintain it to close its original state, temperature must be maintained and the microfilm must be stored in a controlled environment. • The media could degrade to a point that viewing the images becomes difficult, if not impossible.
Microfilm Scanning Services • Difficult Access • Microfilm comes in rolls. To access it, you need to load it into a special microfilm reader. • Searching for a particular piece of information is not a function you can perform automatically. Manual searching in microfilm takes time – lots of it. • Converting to a digital format allows for quick access which translates to cost savings.
Microfilm Scanning Services • Limited Hardware Support • The number of microfilm readers available is limited. • You need to compare the cost of purchasing a microfilm reader to digital conversion. • The move to digital conversion makes better sense.
Microfilm Scanning Services • Costs for Microfilm Scanning Services • Many things affect the cost of microfilm scanning: • The size of the film. • Record indexing. • Document resolution. • The number of images on a roll
Microfilm Scanning Services • Microfilm scanning services can make a huge difference in how a copy accesses and uses information: • Information can be used by any member of the organization. • Topics or files can be searched and retrieved in seconds. • With proper back up, information stored digitally will be protected against loss and physical deterioration.
About the Author • Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management supplier. For more information about Document Management in Ontario, visit http://www.mesltd.ca/service.html?id=10