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The NCMA Governance Committee presented Board Brief 2012-35 on March 24, 2012, following a comprehensive review initiated by the President to assess committee structures. This brief outlines recommendations for streamlined operations within the Association. Key topics include clarification of committee classifications, the dissolution of certain committees, and the establishment of new committees to align with current needs. The resolution stipulates the roles of the Executive Committee, Nominations and Elections, and Professional Standards, among others, fostering effective governance.
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NCMA Governance Committee Board Brief 2012-35 March 24, 2012
Brief History • Previous survey conducted 7 years ago • PY 2011-2012 assessment requested by President • Conduct a complete review of the committee structure to determine what committees are needed to support the Association • Board Brief 2012 – 20 presented at November meeting with discussion • Areas of concern from November meeting addressed and presented as Board Brief 2012-35 • Coordinated with current committee chairs
Current Committees • Board Committees • Executive • Finance and Budget • Strategic Planning • Standing Committees • Governance • Audit • Asset Management • Nominations and Elections • Awards & Honors • Professional Standards & Ethics • Executive Director Assessment • Professionalism Advocacy • CMLDP • University Outreach and Relations • Chapter Development
Areas addressed • Clarification of Committee classification - Oversight v. Standing • All committees classified as Board committees • CMLDP conversion to Working Group • Retain as Board • Reassess to remain as Board Committee at end of PY12-13 • Incorporation of responsibilities of dissolved committees into existing Board committees
Areas addressed • Establish a committee on Professionalism Committee with the dissolution of Professionalism Advocacy Committee • Retain Professional Standards and Ethics with updates
Proposed Board Committees • Executive (includes Executive Director Assessment) • Finance and Budget (includes Asset Management) • Strategic Planning • Audit • Governance • Nominations and Elections • Professional Standards & Ethics • CMLDP Oversight • University Outreach and Relations • Chapter Development
Reminder • President appoints Committee chairpersons • President provides the Committee chairpersons a list of priorities for the program year, no later than the first board meeting of the program year • Chairperson submits a Committee Plan to the President within 30 days of the first board meeting of the program year • Chairperson provides Board Brief no later than 10 days prior to Board meeting
Summary • Committee accomplished purpose • Reassessed Committee structure • Updated to reflect duties performed by the committee vs. staff (current practices) • Eliminated committees, where appropriate • Identified 3 committees for reassessment during PY 2012-2013 • CMLDP Oversight • University Outreach and Relations • Chapter Development • The Committee Plans are critical to ensure that committees are accomplishing priorities for the Association
Resolution • “Be it resolved, that the following Board Committees are in place execute the responsibilities of the Board Directors of the National Contract Management Association: Executive Committee, Finance and Budget, Strategic Planning, Professional Standards & Ethics, Audit, Governance, Nominations and Elections, University Outreach and Development, CMLDP Oversight and Chapter Development; and that the Awards & Honor, Asset Management, Executive Director Assessment, and Professionalism Advocacy Committees are dissolved. The revised policies listed are approved as presented • Policy 2-1, Board of Directors (March 2012) • Policy 2-2, President (March 2012) • Policy 2-3, President Elect (March 2012) • Policy 2-4, Past President (March 2012) • Policy 2-5, Secretary (March 2012) • Policy 2-6, Treasurer (March 2012) • Policy 2-7, General Counsel (March 2012) • Policy 2-8, Executive Director (March 2012) • Policy 3-1, Executive Committee (March 2012) • Policy 3-2, Governance Committee (March 2012) • Policy 3-3, Finance and Budget Committee (March 2012) • Policy 3-4, Audit Committee (March 2012) • Policy 3-5, Reserved
Resolution (cont.) • Policy 3-7, Nominations and Elections (March 2012) • Policy 3-8, Reserved • Policy 3-9, Professional Standards and Ethics Committee (March 2012) • Policy 3-10, Reserved • Policy 3-11, Reserved • Policy 3-12, Contract Management Leadership Development Program Oversight Committee (March 2012) • Policy 3-13, University Outreach and Relations Committee (March 2012) • Policy 3-14, Chapter Development Committee (March 2012) • Policy 3-15, Strategic Planning Committee (March 2012) • Policy 5-1, Association Policy Formulation and Implementation (March 2012) • Policy 5-2, Financial Management Policies (March 2012) • Policy 5-4, Certification Policies (March 2012) • Policy 5-5, Education Policies (March 2012) • Policy 5-7, Chapter Policies (March 2012) • Policy 5-10, Committees Policy (March 2012) • Policy 5-13, Strategic Management Policy (March 2012)” Note: this resolution requires a majority vote to pass.
