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Shared Governance Committee Training

Shared Governance Committee Training. Presented by College Council February 17, 2011. Origins of Shared Governance. AB1725 (1988) – Legislates the implementation of shared or participatory governance on each California Community College Campus. Benefits of Shared Governance.

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Shared Governance Committee Training

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  1. Shared Governance Committee Training Presented by College Council February 17, 2011

  2. Origins of Shared Governance • AB1725 (1988) – Legislates the implementation of shared or participatory governance on each California Community College Campus

  3. Benefits of Shared Governance • Expertise and Analytical Skills of Many • Understanding of Objectives/Decisions • Commitment to Implementation • Leadership Opportunities • Promotion of Trust and Cooperation • Opportunity for Conflict Resolution • Less Dissent

  4. Shared vs. Participatory Governance • You say ‘Potato’, I say ‘Potatto’ • Intent is to “Consult Collegially” • Value and respect the different voices of the college community in the decision-making process • Sharing of information and perspectives • Not union negotiations…BUT sometimes matters do cross and impact contract issues that require negotiations (that happens at the table not in the Shared Governance arena)

  5. Who is Involved in Shared Governance? • All campus constituents have a role • Administration • Faculty • Staff • Students • Faculty involved directly with “academic and professional matters” • 10+1

  6. Constituent Participation

  7. Shared Governance at MSJC • What college operations are affected by Shared Governance? • What is NOT? • The history, spirit and practice of Shared Governance at MSJC • Shared Governance Document

  8. Shared Governance Committees

  9. Submittal and Review Process • Submittal Process • Request item placement on appropriate agenda at least one full week before meeting date • Review Process • Committee reviews and reports disposition • Changes needed… • Approved as submitted… • Further review/additional information needed… • If approved, forwarded to College Council for review

  10. Submittal and Review Process • College Council Review • Submitted by appropriate Shared Governance Committee at least one week prior to meeting • Upon approval, recommendation is made to Superintendent/President for placement on Board agenda • Board of Trustees receive as information item and then as action item the following month for a minimum of two months to gain Board approval • Implementation takes place following board approval

  11. Submittal and Review Process

  12. Brown Act Requirements and Robert’s Rules of Order • Who is covered? • Agendas • Required • Recommended • Meetings • Robert’s Rules Highlights

  13. Agenda and Minutes Submission • Agendas due 3.5 days before meeting • Minutes due within 3 business days upon approval • Submit all documents to Kristen Grimes for posting to web and/or bulletin board (when applicable) • Webpage Guidelines • Web information needs to be current • Should include members and calendar of meetings at a minimum

  14. Planning Structure and Role of Shared Governance Committees

  15. Planning Structure Continued…

  16. Planning Structure Continued…

  17. Planning Structure Continued…

  18. Goals vs. Objectives • Goals are where you want to be • Objectives are the steps needed to get there • Goals – broad, lofty ideas that are intangible, abstract and may not be measureable; long-term • Objectives – SMART; short-term

  19. Example… • Goal: President Schultz will succeed as a singer and performer of show tunes with flawless precision and accuracy • Objective: President Schultz will know the words to Twinkle, Twinkle Little Star by the end of the semester

  20. Another Example… • Goal: This committee will adhere to the Brown Act and the important role(s) that Shared Governance Committees play in the guiding of MSJC to attaining institutional goals • Objective 1: This committee will post their agenda 72 hours prior to every meeting • Objective 2: This committee will send meeting minutes to Kristen no more than 3 business days following approval

  21. Reporting Out and Annual Requirements • First Meeting of the Academic Year • Calendar of Meetings, Charge, Goals, etc. • Midterm Report • Due by December 1 • Submit on Reporting Template • End of Year Report • Due by May 1 • Submit on Reporting Template • Provide a verbal report out at May College Council Meeting • Open to all committee members, attendance required by at least one Committee Chair

  22. Status Report Template

  23. Committee Membership • Regular Attendance and Active Participation • Membership appointed by respective constituent group • Diverse membership – new and seasoned; wide variety of knowledge base/disciplines • Voting/Non-Voting/ and Resources • We need STUDENTS…please help recruit!

  24. Questions/Comments…

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