Physical I&IT Infrastructure Proposal

1. Physical I&IT Infrastructure Proposal Presentation to the UTFAB Monday, November 8 2004, 5-6:30 PM, Library Tom Maher, Dir. of OIS, Tom.Maher@Colostate.edu, 1-1325 Andre Smith, Manager, CSS-OIS, Andre.Smith@Colostate.edu, 1-1325

2. Outline • Background • Classrooms – status regarding technology • Peer institutions • Current Year 1 & 2 Plans • Status • Budget • 3-yr. plan • Analysis – “fit” with UTFAB funding criteria • Q&A Classroom Technolopgy Status

3. Background

4. CSU GA Classrooms Status • 154 total GA (General Assignment) classrooms at CSU • All have Internet access • 74 have technology (49%) • Insufficient number to meet a growing demand • Need more mid to small-sized classrooms with computer projection systems • Many have old, dim projectors and older optics resulting in a less sharp image • New computer projector technology can avoid expensive lighting modifications Classroom Technolopgy Status

5. Comparison to Peers – GA Classrooms with Technology • CU Boulder has 160 GA classrooms – about the same number as CSU • About 100 (60%) have computer projectors • About 30 of these (20%) have “all the bells and whistles” • AHEC in Denver has 100% of GA classrooms equipped with technology Classroom Technolopgy Status

6. Status of FY 04 Plan-Completed

7. FY 04 Plan Approved by UTFAB • Refresh technology in 17 smart classrooms where old technology exists • New projectors are brighter and sharper, and function with modern laptop computers • To avoid maintenance and repair problems • Mixture of upgraded projectors, document cameras, podiums, control systems, etc. • Build 7 new smart classrooms by adding computer projection systems • Total approved – $117K (reduced from $175K and then to $102k) • Completed Classroom Technolopgy Status

8. Status of Project for FY 05

9. Classroom Prioritization • Physical Development Plan (PDP) Process • Departments prioritize their PDP elements and forward to their Vice President (VP) • Each VP reviews department submissions, establishes their priorities and forwards to the University PDP Committee • The University PDP Committee reviews VP submissions, and establishes University priorities • Classroom elements are forwarded to the Classroom Review Board (CRB) for their recommendations and actions Classroom Technolopgy Status

10. Classroom Prioritization (cont’d) • The CRB reprioritizes, and allocates resources to projects • Due to budget cuts, all CRB resources are consumed by non-IT elements • Chairs, lighting, carpeting, white boards, ADA, etc. • CRB recommendations integrated into the University physical I&IT prioritization process • Building rewires, classrooms, and wireless Classroom Technolopgy Status

11. Status: Technology Upgrades Classroom Technolopgy Status

12. Status: Technology Refresh Classroom Technolopgy Status

13. Summary of Proposal for FY 05 • 11 rooms for new technology • 5 rooms for technology refresh • 720 student seats total, mostly smaller rooms to meet most pressing demand • Project is ahead of schedule and on budget Classroom Technolopgy Status

14. FY 05 University Cost Share • Agreement was that for every $1 of student funding for classroom infrastructure, the University would fund $1 of building rewires • Completed VTH rewire @ > $580,000 • 8 additional buildings, in process • AERC, Alder Hall, GSB, Industrial Science, NRRL, Painter Center, Physiology, Spruce Classroom Technolopgy Status

15. 3-Year Plan

16. 3-Year Plan or Process • That the UTFAB consider funding technology in classrooms for 3 additional years, for both some new rooms and some technology refresh • 21 New rooms (7 annually plus 11 in FY05) • 24 rooms for technology refresh (8 annually after 5 in FY05) • 120 (78%) total smart rooms by Fall 2008 Classroom Technolopgy Status

17. UTFAB Funding Criteria • Benefit as many students as possible • Est. 20,000+ students will pass through these classrooms in any single semester • CSUIITE eventually will benefit all students, faculty and staff • Current rewire proposal mostly benefits occupants of Wagar, Music and VTH, but the network is bi-directional • Ability to effectively utilize the fee - judgment • Not funded by CFT - correct • Adherence to budget and accountability – quotations for classroom equipment, accounting in arrears for rewires • Potential for direct student use - judgment • Effort and thought reflected in the plan - judgment • Justification and clarity of the project plan - judgment Classroom Technolopgy Status

18. Summary Thank you for your support. Discussion and questions are most welcome. Classroom Technolopgy Status