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Effective PowerPoint Presentation Techniques for Microsoft Office Skills

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This guide outlines essential guidelines for creating impactful PowerPoint presentations. Focus on using concise bullet points instead of lengthy sentences, ensuring clarity by following the 7x7 rule for slides. Maintain a consistent and simple design with easy-to-read fonts and a harmonious color scheme. Include meaningful slide titles and use transitions and animations judiciously to enhance audience engagement without distraction. Additionally, ensure visual elements like images and ClipArt support the content, and utilize printing features for optimal handout preparation.

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Effective PowerPoint Presentation Techniques for Microsoft Office Skills

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  1. PowerPoint Notes Introduction toMicrosoft Office Skills

  2. Slide Contents(information on your slides) • Use for stating key points • Do not write sentences and paragraphs • Each line starts with a capital letter • Use as notes • Utilize the Notes section to add additional information

  3. Slide Layout(how the information looks on slide) • Use bullets ONLY when listing facts/items • Have more than one fact/item • Maintain the 7x7 rule • About 7 lines per slide • About 7 words per line

  4. Slide Design(the colors and background on slide) • Maintain consistency throughout presentation • Be careful of colors • Use fonts that are easy to read • Keep it simple

  5. Slide Titles • All slides MUST have a title • Gives a clue to what the slide is about • Use title case • Comes in first during animation

  6. Transition and Animation(movement on slides) Slide Transition • Movement of slides • Mouse click or automatic • Steps: • Slide Show Menu • Slide Transition Animation • Movement of text or images • On entrance, exit or emphasis • Steps: • Slide Show Menu • Custom Animation • Add Effect Don’t get carried away here – Keep It Simple

  7. Sound • Use to enhance a slide • Too much is very distracting • Relevant to slide contents • To Add: • Slide Transition • Sound section to right OR • Custom Animation • Click down arrow on animation (right panel) • Effect Options

  8. ClipArt / Images • Should enhance the appearance of a slide • Careful it does not distract your audience • Clear and relevant pictures

  9. Printing • Select “Print Preview” • Select arrow next to “Print What” • Handouts • 4 to a page • Preview BEFORE printing

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