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2014-2015 CPT Info Session

2014-2015 CPT Info Session . Jayesh Srivastava - Executive Director Macauley Rybar - External Director Allison Schaffer- Internal Director Marissa Alaniz - Planning Director Theron O’Halloran- Operations Director. DM VISION. Transparency throughout entire organization

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2014-2015 CPT Info Session

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  1. 2014-2015 CPT Info Session JayeshSrivastava- Executive Director MacauleyRybar- External Director Allison Schaffer- Internal Director Marissa Alaniz- Planning Director Theron O’Halloran- Operations Director

  2. DM VISION • Transparency throughout entire organization • Effective & efficient use of resources • Accepting community and diverse dancer experience • Positive Dancer, Family, and Partner experience • Stewardship in ALL relationships • ALL TO INCREASE IMPACT FOR THE KIDS!

  3. LEADERSHIP CULTURE • All 4 Associate Teams contribute to entire DMUM Vision • Opportunities for everyone to express opinions and ideas on all matters, regardless of position • Emphasis on consistent associate leadership experience • 1 Leadership Team = 1 Identity = 1 Family

  4. STEERING STRUCTURE

  5. CPT COMMITMENTS/RESPONSIBILITIES

  6. LINEDANCE

  7. LINEDANCE • What is important about this position? • All associate teams represented • 2 Main Fulfillments • Dancer Engagement throughout the year • Marathon linedance • Linedance leaders: 3 from CPT

  8. LINEDANCE (CONT.) Internal Responsibilities, managed by Dancer Engagement (Internal Chair) • Assigned to 2-3 teams • Hype/ bonding/ pod wars • Role: being All-Star dancers Planning Responsibilities, managed by Line Dance Chairs • Song selection • Choreography approval (planning director) • Marathon scheduling (planning director)

  9. LINEDANCE (CONT.) Logistics • 26 dancers – 20 on stage at a time • All Coordsare selected in Spring for committees • Early Fall: Linedance apps open • Linedance Leaders selected from the CPT body (with the exception of Finance, DR and DE)  

  10. PLANNING VISION The Planning associate team will focus on creating and implementing the framework for programming and events throughout the year in order to: • Act as a support to our internal organization to facilitate relationships between dancers, dancer captains, and steering members • Target the external community to further develop partnerships and garner support for our organization • Engage the internal and external communities with our cause

  11. ENGAGEMENT EVENTS Acting as a support to the internal organization through developing and implementing: • A fall event • Family engagement events • Small activities at the Marathon

  12. ENTERTAINMENT Encouraging internal engagement through: • Developing and showcasing relationships with student and external performers • Creating and implementing the schedule of programming for the Gala and the Marathon

  13. EVENT MANAGEMENT Providing logistical oversight by: • Addressing facility requirements • Ensuring personnel requirements • Scheduling for preparations, maintenance, and conclusions of events

  14. FUNDRAISING EVENTS Engaging both the internal and external audiences of our organization through: • Organizing sustainable fundraising efforts • Expanding into new mutually beneficial partnerships to raise funds and engage dancers

  15. EVENT PARTNERSHIP Supporting our internal organization through: • Developing mutually beneficial partnerships with multi-faceted sponsors • Garnering in-kind donations

  16. PLANNING

  17. EXTERNAL VISION The External Associate Team’s efforts will focus on developing genuine, mutually beneficial relationships that will support our organization and our image as a professional non-profit in Ann Arbor, the state of Michigan, & beyond. This will be accomplished through: • Engaging with corporations on a large scale basis in order to emphasize successful partnerships • Streamlining external communication to spread one, united organizational message • Stewarding all organizational donors and providing resources for the rest of the organization to accomplish this   • Sharing our cause and inspiring advocacy across the organization and in the community • Supporting, engaging, and expanding the organization’s role in local schools

  18. CORPORATE FOUNDATION RELATIONS Capitalizing on large external fundraising opportunities through: • Applying for grants • Large scale reach outs to corporations • Maintaining relationships with monetary corporate donors • Showcasing mutually beneficial relationships

  19. DEVELOPMENT Providing resources for the organization to steward all donors through: • Working on major gifts • Applying stewardship models • Alumni Advisory Board liaison • Alumni relations

  20. COMMUNICATIONS Visionary for all external communication outside of the organization through: • Public Relations • Engaging all aspects of the organization to further DM’s name in the community • Media Contacts • Champion Newsletter / Blog

  21. K-12 ENGAGEMENT Advocates for our cause and Dance Marathon as an entity in K-12 schools by: • Expanding and growing Mini Marathon programs • Disability Awareness Days facilitation and school support programs • Engaging with other external partners to provide resources to the organization

  22. EDUCATION THERAPY RELATIONS Showcasing the DM cause within the organization and to the external community through: • Liaison between therapies, therapists and the organization • Stewarding relationships with our hospitals • Educating donors, partners and dancers • Facilitating relationships with community partners • Fundraising motivation through cause inspiration

  23. EXTERNAL

  24. INTERNAL VISION The Internal Associate Team will broadly focus on the stewardship of all members and potential members of Dance Marathon with specific focus on: • Providing a revamped Dancer experience focused on wide-spread, personalized appeal with fewer expectations and a vast array of opportunities • Facilitation of resources directed specifically at dancer and team needs • Emphasizing engagement across the organization, accomplished by supporting dancers on the team level • Development of novel family resources • Providing individual, team and pod resources to bring dancers to their fundraising goals and beyond • Education and development of future leaders

  25. DANCER RELATIONS Responsibilities include: • Liaison between resources of internal, DM as a whole, and captains • Communication • Pod Unity

  26. FAMILY RELATIONS Responsibilities include: • Family resources • Cause education • Fundraising motivation • Initiatives • Alumni family programming • Family recruitment

  27. DANCER FUNDRAISING Responsibilities include: • Individual dancer resources • Assist pod and team fundraising • Resource tool kit • Large fundraising initiatives with fundraising events

  28. RECRUITMENT Responsibilities include: • General campus recruitment • Dancer deadlines • Providing resources to: • Student organization teams • Greek life teams • Initiatives: • Increase diversity of DM • Retention of 1st-year dancers

  29. DANCER ENGAGEMENT Responsibilities include: • Creating initiatives to be implemented by engagement representatives/linedancers on teams • Managing and supporting engagement reps/linedancers • Pod unity (lipsync, pod wars) • Collaborating with planning • Organization cheerleader

  30. INTERNAL

  31. OPERATIONS VISION The Operations Associate Team will broadly focus on the improvement of efficiency by being a specialized resource hub for all other associate teams mainly focused on: • Using information gathered from dancers to capitalize on opportunities for growth • Keeping the website up to date with resources provided by other committees • Managing promotion of our organization through social media on our campus, and larger community • Ensuring financial stability and 501(c)3 status by updating financial records and organizing budgets

  32. MARKETING Promote the organization through: • Social Media • Media Production • Design

  33. FINANCE (Co-Chair) Maintaining financial stability via: • Funding Applications • Budgeting • Financial Record Keeping

  34. INFORMATION MANAGEMENT (Co-Chair) Improve the dancer experience: • Check-in • Team Placement • Data Base Management • Website Update

  35. OPERATIONS

  36. RECAP • 4 Associate Teams (Planning, External, Internal, and Operations) • Planning – Event Management, Entertainment, Engagement Events, Fundraising Events, EventPartnership • External – K12 Engagement, Development, Corporate Foundation Relations, Education Therapy Relations, Communications

  37. RECAP (CONT.) • Internal – Dancer Fundraising, Dancer Relations, Family Relations, Recruitment, Dancer Engagement • Operations – Finance (2), Info Management (2), Marketing • 20 Chairs, 5 per associate team

  38. Questions? Contact Us • Jayesh Srivastava: Executive Director 734-262-5273 jsriv@umich.edu • MacauleyRybar: External Director 810-252-2613 mkrybar@umich.edu • Marissa Alaniz: Planning Director 734-883-8160, malaniz@umich.edu • Allie Schaffer: Internal Director 415-828-0097, alischaf@umich.edu • Theron O’Halloran: Operations Directors 269-348-2712, theohall@umich.edu

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