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Central Iowa Chapter July 2009

Central Iowa Chapter July 2009. Chapter Membership. 2008-2009 Chapter President – Steve Petersen Rockwell Collins Inc City, State- Des Moines, Iowa # of Members – Beginning of Year 45 Current # 51 Chapter Size Category Medium Membership Goal for 2008-09 10-15% increase

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Central Iowa Chapter July 2009

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  1. Central Iowa Chapter July 2009

  2. Chapter Membership • 2008-2009 Chapter President – Steve Petersen Rockwell Collins Inc • City, State- Des Moines, Iowa • # of Members – Beginning of Year 45 • Current # 51 • Chapter Size Category Medium • Membership Goal for 2008-09 10-15% increase • Recruiting and Contacting – methods Word of Mouth, Prospect list sent monthly meeting notices, attendee survey asks if would like more information • Chapter volunteers – recruiting, involvement (activities) ? • What months and day of the month do you hold educational meetings Last Thursday of Sept-November, January- June • Methods of communicating with members e-mail, website including monthly newsletter, attendee survey Elevating Leadership in the Rocky Mountains – ARMA 2009 –Central Iowa Chapter Report

  3. Board of Directors • # of Members 10 • Types of Positions President, Past President, V. President, Secretary, Treasurer, Membership, Seminar, PR, Librarian, Newsletter • Meetings – monthly, format, reporting, attendance Monthly after meetings and a yearly planning session • Good – brief examples ? • Challenges – brief examples Attendance, continuity of board, distance between members • Board Transition of Members – at end of year None • Recruiting/Succession planning Past President part of next board, e-mail to membership, PowerPoint of board member responsibilities, direct correspondence, begging, membership Survey Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central Iowa Chapter Report

  4. September 2008 • Meeting DateSept 25 • Time of Day (Breakfast, Lunch, Dinner) • Attendance #’s: Members & Non-Members20 • Topic:The History of Records Management & its Impact on Government & Commerce • Speaker:Carol Chosky • Comments:Attendees will take away with them a better understanding of how important records management has been to the history of humanity, how we got different words like “record” and “tablet” and how the original meaning of those words is still with us today, and confusing us a little! Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central Iowa Chapter Report

  5. October 2008 • Meeting Date October 30 • Time of Day (Breakfast, Lunch, Dinner) • Attendance #’s: Members & Non-Members 21 • Topic: Creative Ideas for Marketing Your Records Program • Speaker: Robin Riat • Comments: This fast-paced interactive session will show you how to use humor, visuals, sounds, and themes to capture attention and promote your records program. During the session, participants will also brainstorm and share ideas from their own programs. Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central Iowa Chapter Report

  6. November 2008 • Meeting Date December 4 • Time of Day (Breakfast, Lunch, Dinner) • Attendance #’s: Members & Non-Members 54 • Topic: SharePoint & Records Management Planning Roadmaps and Avoiding Potholes • Speaker: Russ Edelman • Comments: This session was the highlight of the year and could have been a ½ or even full day session. The time didn’t really allow for the depth needed. We also used this meeting as bring your IT person Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central Iowa Chapter Report

  7. December 2008 • No Meeting held because of the Holidays Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central Iowa Chapter Report

  8. January 2009 • Meeting Date January 29 • Time of Day (Breakfast, Lunch, Dinner) • Attendance #’s: Members & Non-Members 38 • Topic: Business Process Management and Records Management: Love at First Sight • Speaker: Mark Graves • Comments: Business Process Management (BPM) tools improve business efficiency, increase process control, and provide increased process automation. This interactive session will introduce you to BPM, compare BPM with traditional paper-based processes, and explore how you can leverage BPM to automate record classification and disposition. The session will also explore practical tips to make your BPM implementation successful and help you identify common pitfalls. Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central Iowa Chapter Report

  9. February 2009 • Meeting Date February 26 • Time of Day (Breakfast, Lunch, Dinner) • Attendance #’s: Members & Non-Members 23 • Topic: Retention Schedules – Employee Usage Tracking • Speaker: Randy Moeller ( P&G) • Comments: Randy’s presentation is a great case study on a cutting edge RM program. He shows you how RM should be done. Thought there would be better participation. Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central Iowa Chapter Report

  10. March 2009 • Meeting Date March 26 • Time of Day (Breakfast, Lunch, Dinner) • Attendance #’s: Members & Non-Members 13 • Topic: Building the Business Case for E-Records Management • Speaker: PATRICK J. CUNNINGHAM, CRM • Comments: Objectives: 1) Learn how to partner with Information Technology/ Information Systems. 2) Identify key opportunities for significant cost reductions. 3) Understand how to integrate records management principles in the e-Records environment. Small crowd due to Spring break for Kids. Excellent speaker Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central Iowa Chapter Report

  11. April 2009 • Meeting Date April 14 (Cedar Rapids meeting) • Time of Day (Breakfast, Lunch, Dinner) • Attendance #’s: Members & Non-Members 42- mostly local Cedar Rapids non-members • Topic: DISASTERS HAPPEN!! Lessons learned from the flood of 2008 • Speaker: Joan McCalmant, Linn County Recorder • Comments: Joan shared her experiences and lessons learned from the historic floods of 2008. I was disappointed that only 3 members from Des Moines attended Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central Iowa Chapter Report

  12. May 2009 • Spring Seminar Cancelled for lack of participation • Comments: Went to a ½ day seminar and still only had 9 peoples sign-up( 5 board members). Cost shouldn’t have been a factor as we were only charging $35.00. If doing a ½ day seminar might consider a mid –morning to early afternoon session as if people have to drive any distance an early AM start doesn’t work Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central Iowa Chapter Report

  13. June 2009 • Meeting Date June 17 • Time of Day (Breakfast, Lunch, Dinner) Late afternoon with ARMA Buck auction, elections and networking session also held • Attendance #’s: Members & Non-Members This was completed before the meeting • Topic: Don't Work for a Living P.L.A.Y. • Speaker: Steve Siemens • Comments: Tried something totally different and used a motivational speaker and non RM topic to get attendee’s thinking about personal and professional development Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central Iowa Chapter Report

  14. Special Projects • No special projects completed during the year Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central Iowa Chapter Report

  15. Special Projects – Board of Directors • No special projects completed during the year Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central Iowa Chapter Report

  16. Good, Challenging & Different • What went really good this year • Increased membership in difficult economy • Board pulled together and chipped in during board members health scare • 50 attendee’s to a meeting - SharePoint • What really challenged the Board and/or Chapter this year • Board member attendance at board meetings • Spring seminar attendance – Ultimately cancelled • Consistent attendance at meetings-Especially previous regulars because of economic conditions • Thinking back what would the BOD or could the BOD have done different or would try next time? (1 to 3 examples) • Change meeting schedule/time- Although membership survey said this was members preference • Market to other area’s/associations more consistently Elevating Leadership in the Rocky Mountains – ARMA 2009 –Central Iowa Chapter Report

  17. Conclusion • Produce another more detailed membership survey • More consistent board meeting schedule • Complete meeting speaker/topic schedule earlier in year • Work on getting people back to attending meetings- tie to survey Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central Iowa Chapter Report

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