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Flexible Work Schedules - PowerPoint PPT Presentation


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Flexible Work Schedules. Overview. Benefits of a flexible work schedule Policy Tools Evaluating requests General considerations Forms Tracking. Benefits . Increased employee initiative Increase efficiency Increase in productivity Increased loyalty Increased employee satisfaction.

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Presentation Transcript
overview
Overview
  • Benefits of a flexible work schedule
  • Policy
  • Tools
    • Evaluating requests
    • General considerations
    • Forms
    • Tracking
benefits
Benefits
  • Increased employee initiative
  • Increase efficiency
  • Increase in productivity
  • Increased loyalty
  • Increased employee satisfaction
  • Decreased absenteeism- health
  • Decrease turnover
  • Decrease in Overtime/ Comp
  • Decrease in workplace stress
  • Decrease in workplace conflict
  • Decrease in costs to UNT
    • Benefits
    • Recruitment
    • Comp time
policy overview
Policy Overview

Objective:

  • To foster a work environment that maximizes productivity and flexibility for supervisors and staff.
  • Supports the use of flexible work schedules that are designed to meet the operating and customer service needs of each department
  • Not intended to change a department’s regular hours of operation
  • Does not change authority of supervisors to establish and adjust work schedules
policy definitions
Policy Definitions
  • Flex Time
    • Start and stop time change
    • Not changing daily or arrive at anytime
    • Still 8 hrs/day
    • FLSA implications
      • Break times
      • Comp time
policy definitions1
Policy Definitions
  • Compressed work week
    • Extend daily hours to take a portion or full day off
    • Make sure there is at least a 30 minute lunch
    • Examples:
      • 4 ten-hour days
      • 4 nine-hour days with one 4 hour day
  • Standard Full-Time Work week
    • 40 hours/wk; 8:00 a.m to 5:00 p.m.; Mon- Friday
eligibility
Eligibility
  • Non-probationary Full-Time Regular Staff
  • Supervisor assessment of job and request
    • Not all jobs & situations are appropriate
  • Meeting performance standards
managers responsibilities
Managers Responsibilities
  • Attend Mandatory Training before implementing
  • Meet with employees to discuss (December 1 information sessions)
  • Set time frames for requests (2 times per year)
  • Evaluate Requests
  • Conference with department head
  • Complete Form
  • Complete Spreadsheet
  • Continuously evaluate effectiveness of arrangement
evaluating requests
Evaluating Requests
  • Does the position lend itself to flexible work schedule?
    • Administrative roles
    • Single incumbent roles
  • Who will cover the duties during the off time?
    • Other staff, students etc…
  • Will this arrangement cause workflow complications?
    • If they are off on Tuesdays will that cause issues?
  • Will I still be able to effectively evaluate performance?
evaluating requests1
Evaluating Requests
  • Have I informed the employee what to do when a problem arises?
    • How to handle, who to call
  • Will there be sufficient supervision for this role with the new arrangement?
    • If need significant supervision- likely no
  • Is the persons performance sufficient?
    • Performance issues need significant amount of coaching
  • Is this fair and equitable with other requests?
general considerations
General considerations
  • Arrangements should have at least a 30 minute lunch break.
  • Break periods cannot be combined
  • Weeks with paid holidays schedules need to be adjusted
  • Cannot cause need for additional resources
  • Flexible Schedules are not subject to the complaint/grievance policy
general considerations1
General considerations
  • Changes- by dept or employee; 14 days notice
  • Schedules must be agreed to, in writing & in effect until amended
  • UNT can change policy at anytime
  • Employee’s are not required to participate
  • Schedules must total 40 hours
best practices
Best Practices
  • Communication is key
  • Set a twice annual time frame for evaluation
  • Conduct meetings preceding the date to discuss.
  • Accept requests outside of that time frame sparingly
  • Be aware of favoritism concerns
  • Make reasonable efforts to accept
communicating decision
Communicating Decision
  • Explain why- yes or no
  • Be empathetic
  • Set expectations
  • Allow for and encourage problem solving
  • Having the difficult conversations
    • Career discussions
examples
Examples
  • Compressed work week- handling holidays
    • 4- 10’s……..M-Th…..(Friday Paid holiday)
      • What is the problem?
      • How can we resolve it?
    • 4-10’s……..M-Th…..(Monday Paid holiday)
      • What is the problem?
      • How can we resolve it?
forms tracking
Forms & Tracking
  • Flexible Work Schedule Request/Decision Form
  • Flexible Work Schedule
  • Policy
  • Questions?