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New York State Department of Transportation

New York State Department of Transportation. Route 110 over Route 27 Design-Build Project PIN 0112.57, Contract No. D900027 Town of Babylon, Suffolk County Draft Request for Proposals RFP Informational Meeting January 8, 2015.

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New York State Department of Transportation

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  1. New York State Department of Transportation Route 110 over Route 27 Design-Build Project PIN 0112.57, Contract No. D900027 Town of Babylon, Suffolk County Draft Request for Proposals RFP Informational Meeting January 8, 2015

  2. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Rules of Contact Catherine Traina Attn: Route 110 over Route 27 Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232 Catherine.Traina@dot.ny.gov

  3. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Agenda • Project Overview • Department’s Goals & Project Requirements • Scope of Work • Status of: ROW and Utilities • General Contract Information • Alternative Technical Concepts • Procurement Schedule • One-on-One Meetings • RFP Content • Quality Control & Quality Assurance • Evaluation and Selection • Additional Information and Submission Guidelines • Questions and Answers

  4. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)General Location N

  5. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)General Location PIN 01112.57 – Broadway (NY110) over NY27, Town of Babylon, Suffolk County BIN 1019119 Broadway (NY110) over NY27

  6. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Project Location PIN 01112.57 – Broadway (NY110) over NY27, Town of Babylon, Suffolk County

  7. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Goals • Replace BIN 1019119, Route 110 (Broadway) over Route 27 (Sunrise Highway) in Suffolk County. • Ensure the safety of the travelling public. • Ensure coordination with utility owners, third parties and any adjacent construction projects. • Ensure a long-service life for all Project elements to satisfy long term preservation goals. • Ensure compliance with the Project’s environmental commitments and conditions.

  8. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Goals (Continued) • Maximize the benefit of the public investment in the Project by • Providing cost-effective solutions that maximize value over the lifespan of the Bridge; • Sequencing construction to minimize effects on vehicular traffic operations; • Reducing future maintenance requirements; • Minimizing effects on residential neighborhoods and business communities • Minimizing impacts on the environment • Deliver the Project safely, on schedule & within budget. • Provide best value to the Department

  9. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)General Scope of Work • Removal of existing four span, approximately 212 feet long, Aluminum Bridge structure, including substructure and foundations • Construction of a new bridge structure, including substructure and foundations, which will accommodate and enhance pedestrian and bicycle access. • Reconstruction of existing Route 110 highway approaches and connecting ramps within the existing right of way as necessary. • Work Zone Traffic Control to maintain the existing number of through travel lanes during construction

  10. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)General Scope of Work (Continued) • Removal, containment and disposal of asbestos containing materials. • Coordination with various utility companies to develop construction stages that will reduce the impacts to utilities during construction. • Coordination with local community to inform them of potential impacts and mitigations during various construction stages.

  11. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Existing Condition EXISITING BRIDGE HALF-SECTION EXISITING BRIDGE ELEVATION

  12. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Right-of-Way • The Department owns all Right-of-Way within the existing NY 110 / NY 27 interchange. • Right-of-Way maps have been posted as reference documents. • No additional Right-of-Way acquisitions or temporary easements are anticipated to be required for this project.

  13. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Utility Coordination – Existing Utilities In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for: • Verifying utility facility locations; • Identifying & resolving any conflicts not yet documented; • Coordinating with utility owners for utility relocations; • Providing stakeout and final layout of utility relocations; • Protecting existing utilities; • Cost to repair damages to utilities caused by Design-Builder; • Informing the Department of all meetings/correspondence with utility owners.

  14. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Utility Coordination – Existing Utilities – Relocations by Others • Telecommunications: • Verizon shall relocate their facilities currently located within the sidewalk to an adjacent conduit system. • Verizon shall be responsible for abatement of hazardous materials in the existing conduits. • Verizon shall relocate utility poles as necessitated by the DB’s design. • Verizon, AT&T, Lightower and Cablevision shall relocate overhead facilities as necessitated by the DB’s design and associated utility pole relocations • LIPA / PSEG LI (Electric): • PSEG LI shall relocate utility poles and overhead facilities as necessitated by the DB’s design • National Grid (Gas): • National Grid shall adjust gas valve boxes impacted by profile revisions. No other impacts to National Grid’s facilities are anticipated.

  15. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Utility Coordination – Existing Utilities – Relocations by DB • Telecommunications: • The Design-Builder shall install three telecommunications conduits on the new structure for Verizon, including associated hardware (hangars, rollers, etc.). • Verizon shall supply all materials necessary for installation of the conduit, including conduit, hangars, rollers and other appurtenances. • Suffolk County Water Authority (Water): • Should the Design-Builder’s design impact SCWA’s facilities, the Design-Builder shall be responsible for all design and construction work associated with any necessary adjustments, replacements and/or relocations of SCWA facilities • Suffolk County DPW (Sanitary Sewers): • Should the Design-Builder’s design impact Suffolk County DPW’s facilities, the Design-Builder shall be responsible for all design and construction work associated with any necessary adjustments, replacements and/or relocations of Suffolk County DPW’s facilities, including vertical adjustments of existing manholes.

  16. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Utility Coordination • Three Way Coordination – DB, Utility & State • Coordination meeting will be held between the Department, all short-list firms, and the utility companies before or shortly after issuance of Final RFP. • DB Responsibilities • The Design-Builder is expected to coordinate with any and all affected utility owners and the Department to negotiate and execute 3-party Final Utility Work Agreements. The Design-Builder is responsible for participating in the negotiations & coordinating the work schedules. • Status of Preliminary Utility Work Agreements • Draft Preliminary Utility Work Agreements were distributed for review and comment to the potentially affected utilities on 12/23/2014. • Comments from utilities are due on 1/9/2015 . • Signed Preliminary Utility Work Agreements are expected to be included in the Final RFP.

  17. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Contract Information • Lump Sum Design-Build Contract; • Best Value Selection Process (50% Price, 50% Quality); • Project Completion Date shall be the earlier of: • April 30, 2017; or • The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix E) • Liquidated Damages will be imposed for not meeting the Interim Completion and/or Project Completion dates indicated on form SCD, or for violating Drivers First Requirements as indicated in SP-6; • Early Completion Bonus for achieving the Interim Milestone and/or Project Completion in fewer than the number of calendar days indicated on form SCD; • Escrow Submission of Bid Documents for Successful Proposer.

  18. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Contract Information (Continued) • There is a Payment Schedule provided in the RFP; • Form SP • Construction • Design • Construction Inspection • Quality Control (Material Testing) • Force Account Work (amount provided by Department) • Form WPS • Breakdown of construction work items • Input by Proposer (100% max)

  19. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Contract Information (Continued) • Stipend to Unsuccessful Proposers (50% of Qualified Costs, $85K max.); Must satisfy criteria in ITP General Instructions; • Pass All Pass/Fail Factors • Achieve at least 60 points on Quality Factors • Proposal must be Competitive and Reasonable • Proposal not Selected by Department as providing the Best Value • There is a Buy America Clause • There is an Iran Divestment Act Clause • There is a DBE Participation Goal of 13% • All ROW owned by NYSDOT • Any additional Environmental and Construction Related Permits by Design-Builder

  20. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Drivers First Initiative • Gov. Cuomo’s initiative to minimize impacts to travelling public from construction projects; • Proposal shall include the total number of anticipated lane and/or roadway closures (ITP Appendix E, Form DF); • Drivers First score shall be based on the Drivers First Closure Assessment calculated on Form DF. The firm with the lowest total Assessment shall receive 20 points; other firms will be scored based on the ratio of the lowest Drivers First score to their score; • Liquidated damages shall be assessed for additional lane closures of each type in excess of the number provided by the successful Proposer on Form DF; • Liquidated damages shall also be assessed for lane closures outside the allowable times indicated on Form DF; • An incentive may be paid for a reduction in lane closures of each type below the number provided by the successful Proposer on Form DF. • Refer to SP-6 in Part 5 – Special Provisions for additional information related to Liquidated Damages and incentive payments

  21. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Drivers First Initiative – Form DF • Weekdays are Monday, Tuesday, Wednesday, Thursday and Friday (6:00 AM to 10:00 PM), unless otherwise noted. • Week Nights are Monday, Tuesday, Wednesday and Thursday (10:00 PM to 6:00 AM). • Weekends are 10:00 PM Friday through 6:00 AM Monday. • Full closure of NY 110 or NY 27 requires implementation of a detour within the right-of-way of the existing NY 110 / NY 27 interchange. Refer to Part 3, Project Requirements, Section 15.3 for additional information. • Refer to Part 3, Project Requirements, Section 15.3 for lane closure restrictions.

  22. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)ATCs • Alternate Technical Concepts (ATCs) are proposals from the Proposer to design and construct the Project in a manner that is different than the Contract Requirements and which: • are submitted to the Department for review, consideration and approval prior to Proposal submittal; • have significant savings in time, and/or reduction of traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters; • in the Department’s judgment offers an equal or superior Project.

  23. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)ATCs (Continued) • Proposers may submit, on a confidential basis, up to five (5) ATCs, using Form ATC, for the Department’s pre-approval; • The proposed end product of each alternative must, in the Department’s judgment, be equal to or better than the Work product described in the Contract Documents; • Department may provide ‘Conditional Approval’ of an ATC. Proposers must respond to Conditional Approvals by the established date; • The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit.

  24. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Anticipated Procurement Schedule

  25. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)One-On-One Meetings • If One-On-One Meetings are held, at least one meeting will be held with each Proposer; • One-on-One Meetings will be recorded; • Department reserves the right to disclose to all Proposers any issues raised during the meetings that may materially affect the project; • Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs; • Additional One-on-One Meetings may be held if required to review ATCs or if the Department believes it is warranted.

  26. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Request for Proposals (RFP) Documents • RFP Documents: • Instructions to Proposers • Part 1: D-B Agreement • Part 2: General Provisions, Section DB 100 and Appendices • Part 3: Project Requirements (Scope of Work) • Part 4: Utility Requirements • Part 5: Special Provisions • Part 6: RFP Plans • Part 7: Engineering Data • Part 8: Special Specifications (Including New DB Specifications) • Part 9: The Design-Builder’s Proposal • Part 10: RFP Addenda (If Any) • Reference Documents: On Department’s web site (Not Part of the Contract Documents)

  27. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Request for Proposals (RFP) Documents • RFP Documents: • Instructions to Proposers • General Instructions • Appendix A – Project Information • Appendix B – Administrative Submittal Requirements • Appendix C – Technical Submittal Requirements • Appendix D – Price Proposal Submittal Requirements • Appendix E – Forms • Appendix F – Conflicts of Interest Policy • Appendix G – Abbreviations and Definitions

  28. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Quality Control (QC) • QC shall be the Design-Builder’s Responsibility • Design-Builder shall appoint a QC Manager responsible for QC Plan for both Design and Construction • Design QC shall be the Design-Builder’s responsibility and shall be performed in accordance with the QC Plan • Construction Inspection shall be performed by an Independent Engineering Firm (Hired by the Design-Builder) • Materials Testing shall be performed by an Independent Materials Testing Firm or Laboratory (Hired by the Design-Builder) • The Materials Testing Firm shall report to the Construction Inspection Firm • Offsite Plant Quality Control shall be performed by the Department

  29. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Quality Assurance (QA) • Design & Construction QA is Department’s Responsibility • The Department may perform QA on any of the Design-Builder’s Design and Construction Activities including off-site Fabrication • The Department may utilize an independent Consultant to perform QA of the Design-Builder’s Designs • Department Staff will perform Construction QA • RFP describes in detail the Department’s QA Role for the Project

  30. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)RFP Evaluation and Selection Pass/Fail Evaluation Factors • Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance) Quality Evaluation Factors (50%) • Key Personnel (20 points) • Management Approach (25 points) • Overall Design-Build Team Organization (7 points) • Design Management Plan (6 points) • Construction Management Plan (6 points) • Quality Control Plan (6 points) • Technical Solutions (25 points) • Design Approach (8 points) • Construction Approach (10 points) • Schedule (7 points) • Project Support (5 points) • Proposal Format(5 points) • Drivers First (20 points) Price (50%) Design-Builder must obtain a minimum score of 60 points on Quality Evaluation factors

  31. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Additional Information – Submission Guidelines • All proposals must be self-contained. • Proposals should not have links to external web sites. • Proposals should contain all information needed for evaluation. • Do not “assume the Department knows” your firm and its experience/qualifications.

  32. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Additional Information – Submission Guidelines • Submit ALL Forms required • Do not alter any Form unless indicated on the Form. • Do not add any appendices or attachments to the Forms. • Do not include photographs or illustrations unless specifically indicated. • Do not submit with Proposal: • Form SA (Stipend Agreement) => 20 Days after Proposal Due Date • Form BDEA (Bid Document Escrow Agreement) • PAB (Payment Bond (Labor and Material Bond)) • PEB (Performance Bond (Faithful Performance Bond))

  33. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Additional Information • Responses to Proposer Questions will be posted on the Department’s Project Web Site • Reference Documents are Posted on the Department’s Project Web Site: https://www.dot.ny.gov/main/business-center/designbuildproject14 • Reference Documents include: • Bridge Inspection Report; • Bridge Record Plans; • Final Design Report; • Asbestos Assessment Report; • ROW Maps; • Existing Utility Plans • Survey Data (Photogrammetry, DTM Surfaces, Survey Control Points); • Historical Subsurface Exploration Boring Logs; and • Potentially others (To be Determined).

  34. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Rules of Contact Catherine Traina Attn: Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Office of Contracts New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232 Catherine.Traina@dot.ny.gov

  35. Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Questions and Answers Questions ?

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