1 / 27

project management office(PMO)

project management office(PMO). Information Technology Project Management Mohamad Rabi Std id: 115862. Table of content. What Is a PMO? PMO Types PMO Roles Goals of a PMO PMO Implementation Current State Assessment Future State Vision Gap Analysis Implementation Strategy

jud
Download Presentation

project management office(PMO)

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. project management office(PMO) Information Technology Project Management MohamadRabi Std id: 115862

  2. Table of content • What Is a PMO? • PMO Types • PMO Roles • Goals of a PMO • PMO Implementation • Current State Assessment • Future State Vision • Gap Analysis • Implementation Strategy • Implementation Plan • PMO Services • Basic PMO Services • Advanced PMO Services

  3. What Is a PMO? • A PMO is a project or program management office • An organizational entity with full-time personnel to provide a wide-range of project management support and services across the entire organization • also referred to as a project office, project support office, or center of excellence

  4. PMO Types Different type of project management office • Type I: Project Reporting • Type II: Project Management Infrastructure • Type III: Coaching and Training Center • Type IV: Resource Center / Center of Excellence

  5. PMO Roles • Chief Project Officer – owns project management for the enterprise, business unit, or department. Expert and mentor in all areas of project management. • Project Manager – directs and coordinates project activities • Project Planner – handles consolidating and managing of project plans including schedule development, budgeting, and resources • Project Librarian – maintains repository of project knowledge (records, standards, methods and lessons learned) • Best Practice Expert – develops and maintains project management methodology and processes

  6. PMO Roles cont.. • Process Improvement Manager – prepares and executes process quality assurance plans. Documents and maintains project processes and standards • Resource Manager – works with human resources in providing job descriptions, roles and responsibilities, and how to measure performance against those roles and responsibilities • Communications controller – handles external and internal communications relating to projects within the PMO • Change control expert – responsible for organizational change management, develops and maintains issue resolution, and change control processes

  7. PMO Roles cont.. • Executive administration – provides secretarial support and performs back office tasks • Technology services – manages and coordinates technology issues

  8. Goals of a PMO • Report project status consistently and effectively • Review project progress on an ongoing basis to ensure on-time, on-budget completions • Provide project management tools to facilitate improved project performance • Separate the right project work from the ‘wrong’ project work • Enable a higher level of project management

  9. PMO Implementation • Current State Assessment • Future State Vision • Gap Analysis • Implementation Strategy • Implementation Plan

  10. Current State Assessment • Mission : Aligns organization to value it provides to the Business – What the organization does, how, for whom • Vision : Perfect organization in a perfect world – State what the organization is striving to achieve • Goals – What the organization is trying to accomplish (high level) – Aligned to business benefit – May take multiple years to achieve

  11. Current State Assessment • Strategy - How-to– Overall plan and course of action to achieve goals – Based on external environment and internal capabilities • Objectives – Low level statements – Describe what this organization will achieve this year • Principles – Moral and ethical statements – Rules of behavior, how you value people – How people will resolve conflict

  12. Current State Assessment • History – Understanding major past events – General attitude toward change – How successful have projects been in the past? • Culture – “How we do things around here" – Informal (and formal) rules

  13. Current State Assessment • Governance – How the management structure functions – How you accomplish objectives using management • Clients, Customers and Suppliers • Stakeholders • Business processes • Other initiatives that may conflict • Organization structure and how it helps or hinders project success

  14. Current State Assessment • Staff – Roles – Responsibilities – Skills & competencies – Makeup • Locations – One location, multiple location, – Cultural differences – Language differences

  15. Future State Vision • Clients / customers • Suppliers • Stakeholders • Products and services • Other initiatives • Staff, roles, responsibilities, and skills

  16. Future State Vision • Pick areas that make most sense • Similar to Current State categories, but not exact – Some categories only apply to Current State • This is a requirements gathering process – No right or wrong – Only right and wrong for your organization – Need to identify requirements and build consensus • Iterative process – Your future state is likely to change when you see what it will take to reach it

  17. Gap Analysis • What is the gap between current state and the future state? • Gain consensus • The Gap Analysis is a means to an end, not the end itself

  18. Implementation strategy • Use the Gap Analysis • Provides a framework to make decisions and Sections – Overall scope – Enablers and barriers – Risks – Implementation strategy statements (how-to) – High-level approach

  19. Implementation plan • Use the Gap Analysis and Implementation Strategy to Identify : – Projects – Timeframes – Resources – Deliverables • Create the roadmap to move toward your future vision

  20. Basic PMO Services • Consolidated status reporting – Basic PMO service – Provides consolidated view of all project status • Project dashboards – Graphic, visual display – Charts and graphs for overall status and trends

  21. Basic PMO Services • Methodology management • One of the basic PMO responsibilities • Consistent and common project management methodology – Processes – Procedures – Best practices – Templates – Standards and guidelines • Make sure the methodology is scalable

  22. Basic PMO Services • Training Many alternatives – Instructor led and computer based – Seminars / webinars – Books / magazines • Project Management Coaching – Usually one-on-one or small group – Advice is based on coach training and experience and is specific to the people being coached

  23. Basic PMO Services • audit every project – Validate compliance – Provides opportunity for coaching – Use quality assurance techniques • Documents repository – Need a place to house documents – Can‘t reuse prior work if you can’t find it – Include methodology, PMO documents, and welldone examples of completed work

  24. More Basic PMO Services • Metrics Collection – Project focused and PMO focused – Project management value focused – Organization scorecard focused – Benchmarking • Organizational Assessments Periodically determine progress of PM implementation – Look at all services offered – Analyze all metrics and fee

  25. Advanced PMO Services • Provide training and coaching • Establish supporting infrastructure • Designing a project management career path • Collecting project metrics for improved estimating and process improvement • Defining project time-reporting requirements • Providing product management for PM tools

  26. Advanced PMO responsibility • Establishing a portfolio management process • Portfolio management – Improved resource allocation – Improved alignment of the work – Improved balance of work • Portfolio management and the PMO – PMO sees all projects – PMO serves as a central coordination organization • Common resource pool – Skills inventory – Current assignments

  27. Thanks for your Attention

More Related