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Program/Project Management Office (PMO)

Program/Project Management Office (PMO). 69% of project failures are due to lack and/or improper implementation of project management methodologies Department responsible for improving project management within an organization

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Program/Project Management Office (PMO)

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  1. Program/Project Management Office(PMO)

  2. 69% of project failures are due to lack and/or improper implementation of project management methodologies • Department responsible for improving project management within an organization • Ensures the organization implements the right projects, using the right processes and the right tools needed to succeed • standardize and introduce economies of repetition in the execution of projects Why a PMO & What exactly is it?

  3. Supportive PMO. • Focuses on supporting projects through training, mentoring, administration and reporting. • Controlling PMO. • Offers controlling services (such as project reviews, audits, assessments and governance). It can also enforce standards, implement processes and manage overall project risk. • Directive PMO. • The PMO is responsible for actually running all projects. Helps to “corral” all of the project work within an organization to one department. What types of PMOs exist?

  4. Implementing a PMO from scratch • Supportive PMO is best. Helps to add value by providing reporting, training and monitoring services. • If you have an established PMO and you want to ensure that projects are independently assessed • Controlling PMO is best. You can directly influence the success of projects, as well as implement best practices, standards and project management tools. • In case of high risk projects • Directive PMO is best. You can combine all of your organizational resources into making a well-controlled set of targeted project activities successful. Which type of PMO is suitable?

  5. Regardless of the type of PMO you employ, it will be responsible for: • Identifying and resolving common problems across projects • Standardizing project management processes and tools • Improving project management capabilities and skills • Monitoring and reporting on projects and portfolio status • Reducing the cost of projects • Improving project success. What are the PMO’s responsibilities?

  6. To set up and run an efficient PMO operation, you need to progress through 4 phases: • PMO Initiation: • PMO Role Defined • Sponsorship is Obtained • PMO Charter is Created • Funding is Sought and a Steering Committee is Appointed for Oversight • Staff are Assigned Roles and Potentially Relocated • PMO Planning: • Create a PMO Execution Plan • Select Methodology, Templates and Tools needed to succeed • PMO Execution: • Offer supporting, Controlling and / or Directive Services to Project Teams • Offer training, Mentoring and Support • Reviews and Assessments • Management of Projects • PMO Improvement: • Continually Improve Level of Service • Review the Effectiveness Success of Projects • Service Improvements Need to be Continually Implemented How do you set up and implement a PMO?

  7. Megan Santosus, (2003). Why You Need a Project Management Office (PMO). Retrieved April 19, 2008, from CIO, Web site: http://www.cio.com/article/29887/Why_You_Need_a_Project_Management_Office_PMO_ Project Management Office – PMO, Retrieved April 19, 2008, from Method 1 2 3, Empowering Managers to Succeed, Web site: http://www.method123.com/articles/2007/05/07/Project-Management-Office/ Danny Bradbury, (2005). Programme Management, PMO: What is it and do you need one? Retrieved April 19, 2008, from Silicon.com, Driving Business Through Technology, Web site: http://www.silicon.com/research/specialreports/programme/0,3800004583,39128941,00.htm Project management office, Retrieved April 22, 2008, from Wikipedia, The Free Encyclopedia, Web site: http://en.wikipedia.org/wiki/Project_management_office Reference List:

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