Welcome Team Rotary South Presidents Elect Preparation Seminar 1

1. Welcome Team Rotary South Presidents Elect Preparation Seminar 1 24th November 2018

2. ROTARY PEOPLE OF ACTION

3. INTRODUCTIONS

4. TEAM Simon Crowther, Nick Drake, Roger Stent Marion Webb and Frank West Your AG District Governor 2019-20 Alan Moss

5. SEMINAR PURPOSE This training seminar is designed to prepare you to lead your club for the coming year and for you to tell us what support you need!!

6. PEPS 1 An introduction to your year as President Opportunity to meet fellow incoming Presidents and Assistant Governors Knowledge of what needs to be done Opportunity to discuss ideas PEPS 2 Six months down the line When you bring your chosen team to District Assembly When you will have mapped out how your year will run A refresher opportunity and preparation for Club Assembly Difference between PEPS 1 and PEPS 2

7. Compliance - Kevin Mack Rotary Club Central, DMS and Showcase - David Martin Public Image – Anthony Beevor Rotaract – Lou Moss Rotary Showcase – Alan Moss AGENDA PRESENTATIONS

8. COMPLIANCE Kevin Mack

9. ROTARY AND COMPLIANCE The Annual RIBI Compliance Policy Statement 2018 - 19 • Where is it? It can be found on the RIBI web-site. • The Statement is available, normally, from early June and can be signed then. • Please notify the District Secretary and Compliance Officer, by e-mail, on or before 1st July, after it has been completed.

10. WHY DO WE DO THIS ? • To show Clubs, and Rotarians, have acknowledged their Legal obligation to Rotary, the public and ‘others’. • Acknowledgement to the Insurance Brokers of our Compliance. • To show ‘due diligence’ is being observed. • Access to the form is on the RIBI web page. • Click on ‘For Members’, login-in, click on ‘Club & District Support’ then the Compliance page, click on the ‘Policy’, print, read and sign.

11. TRAINING WHERE AND HOW DELIVERED? • Very simply, at Annual Training Sessions or Club visits. • By the Club Compliance Officer attending a Training Session, or as some prefer, a visit from the DCO for a presentation to your own Club. You can have both!! • Remember all the Guidance Booklets are available on the RIBI Compliance web pages. • If we are to stay at the forefront of Voluntary Service then we must show we are diligent, competent and with-in the Law’s.

12. The Club President : Works with the Club - chart a course, identify programmes and goals a LEADER - motivate and lead volunteers a CHAIR - conduct orderly, effective meetings - on time! an ORGANISER - delegate, without losing control a COMMUNICATOR - put over Rotary to club, district, and the community Above all – BE YOURSELF – and enjoy the year ROLE OF CLUB PRESIDENT

13. PLANNING THE YEAR • Whether confident or apprehensive, experienced or inexperienced life as President becomes much easier if you plan ahead! • Planning starts today Remember the infallible rule: Family first, business second and, if possible, Rotary third.

14. ROTARY SYSTEMS David Martin

15. ROTARY CLUB CENTRAL Plan and track your club’s progress One Stop Shop Transparency - Share goals and achievements Continuity in leadership Information sharing (District, RGBI, RI) Counts towards Presidential Citation

16. ROTARY SHOWCASE Showcases the important work Rotary does worldwide Include photos, graphics, videos Public and other Rotarians can view Showcase items Search by District, by Club, by Topic Impact Tracker (volunteer numbers, hours & fundraising)

17. DMS (Database Management System) Links RI and RIBI Databases Syncs Membership Records Provides full directory of Rotary members in District 1145 Search and Email facilities Club and District Handbooks

18. What do you see as your challenges as Club President ? DISCUSSION ONE & OPEN FORUM

19. COFFEE BREAK / NETWORKING

20. DISTRICT STRUCTURE & AG ROLE

21. District 1145 Structure

22. District 1145 Assistant Governor Allocations 2019/20

23. ASSISTANT GOVERNOR ROLE Includes: • Assisting you and the District Governor • Being a two way conduit of information • Providing support for you and your Club • Attending Club Assemblies • Attending District Exec, Council and Conference

24. PUBLIC IMAGE Anthony Beevor

25. What is it? Reputation, the general impression of a person or organisation as perceived by the public PUBLIC IMAGE

26. PUBLIC IMAGE What is the ideal public image of a Rotary club? How do you change it? How do you get this image into the public domain?

27. Appoint a member to run PI Check websites & facebook pages are current Ensure your events are photographed well Get out into the community PUBLIC IMAGE

28. PUBLIC IMAGE Rotary South News Published once a month Emailed to every member of the District Accessed from the District Website

29. PUBLIC IMAGE Rotary South Today Broadcast over internet every Saturday afternoon Available on District Facebook page Now accessible from District Website

30. How will you address issues which have been discussed today – like Rotary Systems and public image and Compliance? And how well understood is Rotary 2 in your club? DISCUSSION TWO – OPEN FORUM

31. ROTARACT Tom Silverson

32. 7 Things you didn't know about Rotaract 1. Rotaractors are experts in their fields 2. They think beyond their clubs 3. They are redefining what it means to be a Rotarian 4. They excel at recruiting 5. They embrace the opportunity to learn 6. They find creative solutions 7. They know what they want

33. Current Clubs in Rotary South ROTARACT Brighton & Hove, Epsom, INSIGHT Littlehampton, Royal Holloway, Woking,

34. How can we help & facilitate them? • Support existing Rotaract and Interact clubs • Highlight areas of focus for potential clubs • Consider dual membership opportunities • Utilise potential members (Alumni) • Collaborate with other clubs • Make it a priority • Be flexible

35. Areas of interest in Rotary South ROTARACT Bognor Regis, Chichester, Crawley, Horsham, Kingston upon Thames, Surrey University, Twickenham St Mary’s

36. SHOWCASE 2019 Alan Moss

37. D1145 ROTARY SOUTH SHOWCASE2019 11th-13th October 2019, Riviera International Centre, Torquay

38. Offering a blend of traditional and modern, providing something for everyone: • Opportunity to network and build on friendship • Spend time with your Rotary Family • Inspire non Rotarians to get involved • Sharing of knowledge and ideas • Recognition of accomplishments at all levels: • Members • Clubs • District

39. Based at the Riviera Conference Centre, located in the heart of the community and with an inspirational setting by the sea. The opportunities are endless so join us for a weekend of: • Fellowship • Entertainment • Motivation • Engagement • Education • And most of all FUN!

40. Something for everyone SPEAKERS BREAKOUT SESSIONS INSPIRATIONAL EMPOWERING ENTERTAINING INVIGORATING EDUCATIONAL FUN ROTARY SHOWCASE WE ARE THE FAMILY ROTARACT DUAL MEMBERSHIP 10 TIPS TO SUCCESS COPING WITH CHANGE FRIDAY NIGHT CLUB NIGHT SATURDAY NIGHT ENTERTAINMENT NETWORKING AREA QUIET AREAS 1145 -1175 EXCHANGE 1145 PROJECTS1175 PROJECTS ROTA KIDS INTERACT ROTARACT HOME & AWAY HOUSE OF FRIENDSHIP FUN & FRIENDSHIP SAND DAMS CANINE PARTNERS WATER AID SHELTER BOX +MANY MORE • 1. SUPPORT AND STRENGTHEN CLUBS • 2. ENHANCE PUBLIC IMAGE AND AWARENESS • 3. FOCUS AND INCREASE HUMANITARIAN SERVICE

41. Please book as soon as possible In order to expedite the diary. Club or group visits. DG Visits to Clubs

42. OPEN FORUM DISCUSSIONS 1 &2 – AREA RESPONSES

43. Get your plan together Get your team together A year is a short time – encourage some things you want in place to start now WHAT NEXT ?

44. You will receive a manual at PEPS 2 which will provide you with full details of the district team together with the committee/project groups aims and objectives for the year PEPS 2 takes place after District Assembly on 13th April 2019 PEPS 2

45. Thank you for your time. See you in 2019

46. LUNCH