Welcome to the Presidents-elect and Secretaries-elect Training Seminar BREAKOUT SESSIONS - PowerPoint PPT Presentation

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Welcome to the Presidents-elect and Secretaries-elect Training Seminar BREAKOUT SESSIONS

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  1. Welcome to the Presidents-elect andSecretaries-elect Training SeminarBREAKOUT SESSIONS

  2. P.E.T.S. DAY 1 Running Your Club Effectively LUNCH Leadership and Motivation Working With Your District Team BREAK Planning for the Long Term Reporting Requirements

  3. Introductions

  4. Session 1: Running Your Club Effectively

  5. Learning Objectives • Understand the policies and procedures needed to operate a Rotary club. • Understand the club’s administrative requirements. • Develop new ideas for weekly club programs.

  6. Amending the Recommended Rotary Club Bylaws PRESENT Example: 63 members in a club 21 members are present 14 or more members need to vote yes to amend the bylaws no yes

  7. Meetings to Plan • Weekly club meetings • Club assemblies • Board meetings • Assistant governor visits • District governor’s official visit • Leadership development program

  8. Meetings and Programs to Promote • RI Convention • District Conference • Rotary Leadership Institute (RLI) • Club of the Month (COTM) • Local Collaborative Events • Visits to other Clubs

  9. Your Weekly Meetings

  10. Preparation Agenda Greeter Members Check-In Table Name Badges MakeUp Cards “Stick on” Badges for Guests Sign Up Sheets for Guests (include contact info) Rotary material for Guests Flags and banners displayed

  11. The Meeting Meeting Starts on Time ……Ends on time Invocation – National Anthem - Song – Four Way Test Follow agenda Welcome guests Recognize personal events (birthdays, deaths, etc) Main Program Rotary announcements Recognition of Rotary or professional successes Thank guests Thank the speaker Announce and /or promote next week’s meeting Have FUN!!!!!

  12. Other Ideas?

  13. Resource

  14. Resources Rotary International FREE Webinars

  15. Learning Objectives • Understand the policies and procedures needed to operate a Rotary club. • Understand the club’s administrative requirements. • Develop new ideas for weekly club programs.

  16. End of Session 1: Thank You Please complete your evaluations

  17. Session 2: Leadership and Motivational Skills

  18. Learning Objectives • Identify the leadership skills necessary to serve in club leadership positions. • Identify the motivational skills necessary to serve in club leadership positions.

  19. Leadership

  20. Leadership Qualities • Vision • Motivation • Organization • Communication

  21. Leadership Positions Professional/Personal • Business owner • Manager or executive • Community leader • Skilled professional Rotary Club • President • Committee member • Board member • Secretary

  22. Motivation

  23. What Motivates Rotarians? • Fellowship • Local and international service • Networking • Recognition of their efforts

  24. What Prevents Volunteering? • Professional responsibilities • Family and personal plans • Money • Distance or inconvenience • Attendance Requirements

  25. Case Studies Using Motivating Factors Overcoming Competing Interests

  26. Resources Fellow Club Presidents District GovernorAssistant Governor District Committee Members District Governor

  27. Resources Your Club Leadership Plan Rotary International FREE Webinars

  28. Learning Objectives • Identify the leadership skills necessary to serve in district positions. • Identify the motivational skills necessary to serve in district positions.

  29. End of Session 2: Thank You Please complete your evaluations

  30. Session 3: 2012-13 Working with District Leaders 2014-15 2011-12 2013-14

  31. Learning Objectives Understand the role of the district in supporting the club.

  32. Your District • Provides guidance • Connects clubs with similar interests • Serves as an information resource • Conveys Rotary and Rotary Foundation information to clubs

  33. Your District Team • District governor • Assistant governors • District committees (Focus Groups) • District trainer • District secretary • Past district governors

  34. Your District TeamFocus Groups • Administration and Training • Partnership and Membership • Service Projects and RI Emphases • New Generations • Public Relations and Outreach • The Rotary Foundation

  35. Club Committees Club Admin. Membership Public Relations Service Projects The Rotary Foundation New Generations Supported by Focus Groups Admin & Training Membership & Partnership PR & Outreach Service & Emphases The Rotary Foundation New Generations VISIT THE RESOURCE TABLES

  36. Your Assistant Governor • Assists with implementing the Club Leadership Plan • Reviews progress toward goals • Visits your Club at least Quarterly • Encourages the club to follow suggestions from the governor • Plans governor’s visit • Identifies future leaders

  37. Club of the Month • August 2102 – March 2013 • Submissions by 5th Month • Results by 15th Month • Winners in Large Club and Small Club • Lapel Pins • Help from the Focus Groups

  38. Managing Relationships • With your Club Leaders • With your District Representative

  39. Learning Objectives Understand the role of the district in supporting the club.

  40. End of Session 3: Thank You Please complete your evaluations

  41. Planning for the Long Term Session 4: Be a Vibrant Club Your Club Leadership Plan

  42. Learning Objectives • Understand the importance of long term planning and its effect on the health of your club • Implement the Club Leadership Plan • Consider methods for creating and maintaining an effective Strategic Plan for your Club

  43. Purpose of the Plan Ensures club are regularly evaluating current practices and implementing new ideas to increase their vitality

  44. What’s in it for your club? • Stresses innovation and flexibility • Encourages tailoring best practices to fit club culture • Challenges clubs to analyze traditions and experiment with new practices

  45. Develop long-range goals • Does your club have a strategic plan? • What is your club’s vision statement? • What are the long-range goals?

  46. Set annual goals • Conduct a community assessment before setting annual goals. • Ask committees to propose goals. • Involve all members.

  47. Conduct club assemblies • Hold quarterly assemblies to solicit innovative ideas, highlight achievements, and showcase service projects. • Ask members for input on club practices, projects, and activities.

  48. Communicate Clearly • Who communicates with district leaders? • How do members provide input? • What information can go online?

  49. Ensure leadership continuity • Be sure current leaders work with immediate past and incoming leaders. • Consider providing newer members with mentors.

  50. Amend club bylaws • Review club bylaws annually. • Determine any needed changes. • Allow members to propose new ideas. • Test new ideas before amending bylaws.