New Hire Paperwork Completion

1. New Hire Paperwork Completion • Use legal name for all forms • For address, please use home address associated with work location, Boulder area address for Colorado Employees • Use your hire date when the date is requested

2. UCAR Policies and Employment Acknowledgement This form is used to acknowledge your receipt of outlined Policies and Procedures. You will receive the outlined packet with your new hire packet on your first day of work. How to complete the form: • Sign first Line • Print name legibly on second line • Date on third line

3. Benefit Enrollment Form • This form is used to complete the enrollment of benefits that you are automatically eligible for. • How to complete the form: • Fill in demographic information(use Boulder address or local to your work location) • Indicate beneficiaries for each benefit you are eligible for: AD&D and Travel AD& D insurance • Sign and date the bottom • (info on benefits see next slide…)

4. Benefit Enrollment Form • Basic A D&D coverage* • Paid for by UCAR • $50,000 of coverage • Applicable if accident occurs at work or on personal time • Travel A D&D coverage* • Paid for by UCAR • $150,000 of coverage • Applicable if accident occurs on work travel only *Both Benefits can have multiple primary and secondary beneficiaries.

5. UCAR New Employee – Invitation to Self Identify This form is an optional form. We use the information from this form when completing surveys and grants and request employees to complete. How to complete the form: • Select Race/Ethnic Origin • Select biological designation • Check any applicable disability/veteran status • Sign and date second page

6. Intellectual Property Agreement This form is your agreement to adhere to UCAR’s Intellectual Property Agreement in accordance with the Cooperative Agreement with the National Science Foundation How to complete the form: • Fill In last name, first name on page 1 • Sign first line, second page • Print name legibly on second line, second page • Date third line, second page • Continued on next slide

7. Intellectual Property Agreement • How to complete the form (cont.): • Read three questions on page three, answer accordingly • Give details for any question that received a yes answer • Identify previous employer if applicable • Sign • Print name and division legibly

8. W-4 The W-4 is used for tax purposes and notifies the UCAR of how many exemptions you wish to claim. Please talk to your parents or a tax professional about how to properly fill out this form as we are unable to advise on the completion of this form. You can also access www.irs.gov • How to complete the form: • Complete all the highlighted areas • For address, please use home address associated with work location, Boulder area address for Colorado Employees Please note: At the end of employment you will complete a form to change your home address in order to receive your W2.

9. Direct Deposit Form This form is used for employees that would like their pay check to be deposited directly into a bank account, meaning they would not receive a paper pay check. How to complete the form: • Complete your bank account information, please enter your banks routing number and/or attach a voided check • Print name, sign and date the bottom of the form

10. Emergency Contact Card This form is used to collect information regarding who to contact if there is an emergency at work. How to complete the form: • Fill in your contact information – use Boulder address/home address associated with work location • List two emergency contacts – people that HR can call if something happens to you • Sign the bottom of the form

11. UCAR Employee Education Information This form is used to collect information regarding educational accomplishments How to complete the form: • Complete Name • High school graduate information • Circle completed year in college, if applicable • Leave the remainder of the form blank unless degree obtained, otherwise specify

12. I -9 • This form is mandated by the United States Government. • Must be completed within 3 business days of hire date. • You must bring your documentation with you (to Colorado if you live out of state) • The last I-9 slide will have a list of acceptable documentation. • Please bring one item from List A, or • Bring one item from both List B and List C

13. I-9 How to complete the form: • Complete highlighted sections • Only complete “maiden name” section if you are a female and married. Otherwise leave blank • Use Boulder address if working in Colorado or local home address near work location • Be careful with Date of Birth and Date, easily mixed Please note: At the end of employment you will complete a form to change your home address in order to receive your W2.

14. I-9 List of acceptable documents: • Choose one document from list A, or • One document from List B and one from List C

15. Card Access and Authorization Form This form is used to obtain UCAR building access. How to complete the form: • Fill in requested information • Decide if you want to be able to use your access card as a debit card at the UCAR cafeteria (read explanation on form). • Decide if you want a bus pass • Decide if you will use the library to check out books • Decide if you want to be able to cash checks on UCAR front desks (read explanation on form). • Sign bottom

16. Last few items • Print documents on one side only • Complete every line of each form, we need all requested information • Have safe travels! Looking forward to meeting you all For additional questions or information please contact Konnie Carrillo at 303-497-8706