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Background

The Online Faculty Credentialing Database (OFCD) is a web-base system used to propose and approve faculty teaching credentials and provide Palm Beach State College with the data from these transactions in a centrally located database. Background. Decentralized system of credentialing.

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Background

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Presentation Transcript

  1. The Online Faculty Credentialing Database (OFCD) is a web-base system used to propose and approve faculty teaching credentials and provide Palm Beach State College with the data from these transactions in a centrally located database.

  2. Background Decentralized system of credentialing “The old way of doing things” Pen and paper process Email approval

  3. SACS Directive Provide electronic records of faculty credentials for review Centrally located information to consolidate records and eliminate duplication

  4. Database Development Design Meetings Test Design “Draft”, “Test”, “Alter”, “Beta Test”, “Train”, “Implement” Design Database

  5. Database Development Revise the Database Beta Test on One Campus July-Dec. 2006 “Draft”, “Test”, “Alter”, “Beta Test”, “Train”, “Implement” Train Users College-wide OFCD IRM

  6. OFCD College-wide Conversion to Online Faculty Credentialing System January 2007

  7. The Database “The complete process”

  8. Administrator Access for demonstration or troubleshooting.

  9. Welcome screen for all users

  10. Approval Tracking Screen

  11. Request Set-up Screen

  12. Request view of roster

  13. Graduate course addition to roster

  14. View of Graduate Course Input Screen

  15. Adding graduate course information

  16. Resulting graduate course entry

  17. Graduate course listing on request roster

  18. Searching for courses to credential

  19. Select multiple courses to credential

  20. Resulting credentialed course listing

  21. Corresponding course listing on request roster

  22. Sending request to next reviewer

  23. System notice of advancement of request to next reviewer

  24. Email notice to next reviewer with request link

  25. Second level reviewer screen

  26. Second reviewer accesses same request roster

  27. Second reviewer can now alter information in request

  28. Second reviewer notice of request being forwarded to next reviewer

  29. Sample email from 2nd reviewer to next

  30. Progression of request reflected on all reviewer screens

  31. Final Reviewer (FR) sends request to be posted on IRM system or to Deans’ Council for approval

  32. System notice of email to Deans’ Council (DC) requiring review and approval vote

  33. Sample of email notice to DC member

  34. FR screen monitoring DC vote

  35. FR view of DC vote tally screen for request

  36. Continued view of DC vote tally screen for request showing required actions needed

  37. Vice President of Academic Affairs (VPAA) Screen shot

  38. VPAA request screen and voting choices

  39. FR view of DC vote tally screen before VPAA vote

  40. VPAA can view same request roster as reviewers.

  41. System records that VPAA has reviewed and voted on this request

  42. FR view of DC vote tally screen after VPAA vote

  43. FR view of request with VPAA vote

  44. Request view with DC vote posted

  45. And proposed credentialed course

  46. Hold utility created to wait for HR processing

  47. Hold utility shows DC vote and waiting HR information

  48. Faculty Update Screen to include HR information

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