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Getting Started with Microsoft Office 2007 Objectives Explore the programs that comprise the Microsoft Office Suite Start programs and switch between them Explore common window elements Minimize, maximize, and restore windows Use the Ribbon , tabs, and buttons Objectives

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objectives
Objectives
  • Explore the programs that comprise the Microsoft Office Suite
  • Start programs and switch between them
  • Explore common window elements
  • Minimize, maximize, and restore windows
  • Use the Ribbon, tabs, and buttons

New Perspectives on Microsoft Office 2007: Windows XP Edition

objectives3
Objectives
  • Use the contextual tabs, Mini toolbar, and shortcut menus
  • Save, close, and open a file
    • XML format
    • Compatibility mode
  • Use the Help system
  • Print a file
  • Exit programs

New Perspectives on Microsoft Office 2007: Windows XP Edition

exploring microsoft office 2007
Exploring Microsoft Office 2007

Microsoft Office 2007, or Office, is a collection of Microsoft programs

Microsoft Office Word 2007 (documents)

Microsoft Office Excel 2007 (workbooks)

Microsoft Office Access 2007 (databases)

Microsoft Office PowerPoint 2007 (presentations)

Microsoft Office Outlook 2007 (information management)

A major advantage of Office is integration, the ability to share information between programs

New Perspectives on Microsoft Office 2007: Windows XP Edition

starting office programs
Starting Office Programs

Make sure your computer is on and the Windows desktop appears on your screen

To start a program

Click the Startbutton on the taskbar

Point to All Programs to display the All Programs menu

Point to Microsoft Office

Click name of the program you want to startor

Click name of the program you want to start in most frequently used programs list on left side of Start menu

New Perspectives on Microsoft Office 2007: Windows XP Edition

switching between open programs and files
Switching Between Open Programs and Files

Office allows multiple programs to be open at one time

Use taskbar buttons to switch between programsor

Use Alt+Tab keys to switch between open files

New Perspectives on Microsoft Office 2007: Windows XP Edition

exploring common window elements
Exploring Common Window Elements

All Office programs have some common elements

New Perspectives on Microsoft Office 2007: Windows XP Edition

resizing the program window and workspaces
Resizing the Program Window and Workspaces

Office programs have three sizing buttons

Minimize button (hides window, program only visible on taskbar)

Maximize button (expands window to full screen size)

Restore Down button (returns window to predefined size)

Some programs have two sets of sizing controls (like Excel and Word)

Top level controls program window

Lower level controls workspace

New Perspectives on Microsoft Office 2007: Windows XP Edition

resizing windows and workspaces
Resizing Windows and Workspaces

New Perspectives on Microsoft Office 2007: Windows XP Edition

status bar and switching views
Status Bar and Switching Views

Status Bar

Located at bottom of program window

Provides information about open file and current task

Information provided specific to program

Switching Views

Each Office program has different view options

View changes presentation, but not content

New Perspectives on Microsoft Office 2007: Windows XP Edition

zooming the workspaces
Zooming the Workspaces

Zooming magnifies or shrinks content displayed in workspace

To change zoom percentage

Use Zoom slider at right of status bar

Click Zoom level button to left of Zoom slider

Use Zoom group in View tab on the Ribbon

New Perspectives on Microsoft Office 2007: Windows XP Edition

zooming the workspaces12
Zooming the Workspaces

New Perspectives on Microsoft Office 2007: Windows XP Edition

using the ribbon
Using the Ribbon

The Ribbon at the top of the program window just below the title bar is the main set of commands that you click to execute tasks

New Perspectives on Microsoft Office 2007: Windows XP Edition

clicking button icons
Clicking Button Icons

Each button, or icon, on the tabs provides one-click access to a command

Most are labeled

Clicking the button often displays a menu or performs an action

New Perspectives on Microsoft Office 2007: Windows XP Edition

using galleries and live preview
Using Galleries and Live Preview

A gallery is a grid or menu that shows visual representation of the options available for that command

Live Preview shows the results you would achieve in your file if you clicked that option

New Perspectives on Microsoft Office 2007: Windows XP Edition

using galleries and live preview16
Using Galleries and Live Preview

Live Preview of bullet style

New Perspectives on Microsoft Office 2007: Windows XP Edition

opening dialog boxes and task panes
Opening Dialog Boxes and Task Panes

The Dialog Box Launcher allows you to open a task pane or dialog box that provides more advanced functionality

A task pane is a window that helps you navigate through a complex task or feature

A dialog box is a window from which you enter or choose settings for how you want to perform a task

New Perspectives on Microsoft Office 2007: Windows XP Edition

opening dialog boxes and task panes18
Opening Dialog Boxes and Task Panes

Page tab in the Page Setup dialog box

New Perspectives on Microsoft Office 2007: Windows XP Edition

using contextual tools
Using Contextual Tools

Some tabs, toolbars, and menus come into view as you work

An object is anything that appears on your screen that can be selected and manipulated as a whole

A contextual tab is a Ribbon tab that contains commands related to the selected object so you can manipulate, edit, and format that object

New Perspectives on Microsoft Office 2007: Windows XP Edition

using contextual tools20
Using Contextual Tools

New Perspectives on Microsoft Office 2007: Windows XP Edition

accessing the mini toolbar
Accessing the Mini Toolbar

The Mini toolbar is a toolbar that appears next to the pointer whenever you select text and contains buttons for the most commonly used formatting commands

New Perspectives on Microsoft Office 2007: Windows XP Edition

opening shortcut menus
Opening Shortcut Menus

A shortcut menu is a list of commands related to a selection that opens when you click the right mouse button

New Perspectives on Microsoft Office 2007: Windows XP Edition

working with files
Working with Files

The Office Button provides access to document-level features

Creating files

Opening files

Saving files

Printing files

Closing files

Application settings

The Quick Access Toolbar is a collection of buttons that provide one-click access to commonly used commands

New Perspectives on Microsoft Office 2007: Windows XP Edition

saving a file save save as
Saving a File [save/save as]

To prevent losing work, save your file to a disk frequently

To save a file the first time or with a new name or location

Click the Office Button, and then click Save As (or for an unnamed file, click the Save button on the Quick Access Toolbar or click the Office Button, and then click Save)

In the Save As dialog box, click the Save in arrow, and then navigate to the location where you want to save the file

Type a descriptive title in the File name box

Click the Save button

To resave a named file to the same location

Click the Save button on the Quick Access Toolbar (or click the Office Button, and then click Save)

New Perspectives on Microsoft Office 2007: Windows XP Edition

saving a file
Saving a File

New Perspectives on Microsoft Office 2007: Windows XP Edition

closing a file
Closing a File

Close files you are no longer working on

Close a file by clicking the Office Button and then clicking the Close command

As a standard practice, you should save your file before closing it

New Perspectives on Microsoft Office 2007: Windows XP Edition

opening a file
Opening a File

When you want to open a blank document, workbook, presentation, or database, you create a new file

Click the Office Button, and then click Open

Navigate to the storage location of the file you want to open

Click the filename of the file you want to open

Click the Open button

or

Click the Office Button, and then click a filename in the Recent Documents list

or

Click the Office Button, and then click New

In the New dialog box, click Blank Document, Blank Workbook, Blank Presentation, or Blank Database (depending on the program)

Click the Create button

New Perspectives on Microsoft Office 2007: Windows XP Edition

opening a file28
Opening a File

New Perspectives on Microsoft Office 2007: Windows XP Edition

getting help
Getting Help

Help is like a huge encyclopedia available from your desktop

Click the Microsoft Office Help button (the button name depends on the Office program)

Type a keyword or phrase in the “Type words to search for” box, and then click the Search button

Click a Help topic in the search results list

Read the information in the Help window. For more information, click other topics or links

Click the Close button on the Help window title bar

or

Click the Office Button, and then click New

Click a link in the Microsoft Office Online list in the left pane

Read the information in the middle pane

Click a link in the middle pane to open the specified Microsoft Office Online page in your Web browser, click the Download button to download the selected template to your computer, or click the Cancel button to close the dialog box

New Perspectives on Microsoft Office 2007: Windows XP Edition

getting help30
Getting Help

New Perspectives on Microsoft Office 2007: Windows XP Edition

printing a file print quick print
Printing a File [print/quick print]

Click the Office Button, and then click Print

Verify the print settings in the Print dialog box

Click the OK button

or

Click the Office Button, point to Print, and then click Quick Print

New Perspectives on Microsoft Office 2007: Windows XP Edition

printing a file
Printing a File

New Perspectives on Microsoft Office 2007: Windows XP Edition

exiting programs
Exiting Programs

When you finish working with a program, you should exit it

You can exit programs with a button or a command

New Perspectives on Microsoft Office 2007: Windows XP Edition