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Effective Oral Presentations. Dr. George Marquis Composition and Rhetoric AUC. The Golden Rule of Success. The Week Before...Practice, Practice. How Your Audience Judges You. Knowledge Preparation Appearance. Dress to Impress.

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effective oral presentations

Effective Oral Presentations

Dr. George Marquis

Composition and Rhetoric

AUC

how your audience judges you
How Your Audience Judges You..
  • Knowledge
  • Preparation
  • Appearance
dress to impress
Dress to Impress
  • Clothes must not distract from your message. No words or logos on clothes.
  • Keep clothing neutral: black, white, gray, navy, beige, brown (no pink, purple, orange, etc.)
  • If you wear make up, wear only matte.
  • Don’t wear jewelry that moves or makes noise.
be proactive not reactive
Be proactive not reactive
  • Arrive at least 10 minutes ahead of your presentation.
  • Try to find the person who is setting up the equipment.
  • You can usually find the numbers for media service on the console.
  • ‘Amm Khalid is in charge of Falaki.
  • If you can’t find Khalid, call the main number – 5072.
be proactive not reactive1
Be proactive not reactive
  • Determine whether your equipment works by touch or by mouse.
  • If you’re bringing your own laptop , locate power source.
  • Connect laptop with the guest cable and press ctrl+ F4.
  • For sound, find the audio cable , plug it in and test it. There is a volume adjuster on the control panel.
be proactive not reactive2
Be proactive not reactive
  • If you design a presentation that has online links requiring a live internet connection, never assume that there will be one. Always find out well ahead of time. If there isn’t one, download what you need in advance.
working with a screen
Working With A Screen
  • Stand to left of screen and at a 45 degree angle to screen and audience.
  • When you want to emphasize a point, turn to face the audience.
  • Avoid path of light from data show projector.
  • Plan how to change slides. (Two options)
pointers
Pointers
  • If your slides are simple you will not need one.
  • For complex slides, use a laser or conventional pointer. A laser pointer is preferable because it is smaller and therefore doesn’t disturb the audience if you wave it accidentally.
  • Be very careful not to point the laser beam at audience.
example of simple slide no pointer needed
Example of simple slide (no pointer needed)

Objectives, Goals & Results

  • Community awareness developed
  • Job opportunities created in this field

Objectives GoalsResults

complex use pointer
Complex (Use pointer)

IntroductionProposed solution Previous attempts Why ours?

hand gestures
Hand Gestures
  • Keep them simple and natural.
  • Searching for words can cause you to use your hands more. Practice what you want to say to avoid this.
  • Don’t “reach” to the screen with your hands. Use a pointer.
audience awareness
Audience Awareness

Source: http://static.kdenews.org/dannya/akademy_edu_audience.jpg

organizational skills
Organizational Skills
  • Have an agenda
    • It adds a psychological advantage
  • Use signposts
    • First, I’d like to discuss..
    • Now, my colleague, Ahmed, will introduce..
agenda
Agenda
  • Problem Solution Statement
  • Objectives, Goals & Results
  • Methodology
  • Timeline
  • Budget
  • Roles & Responsibilities
organizational skills cont
Organizational Skills (cont.)
  • Start on time
  • Plan for at least 1 minute per slide
  • Know what and what not to emphasize
delivery
Delivery
  • Pace yourself and your team
    • 100 words a minute is the most effective rate of delivery
delivery cont
Delivery (cont.)
  • Eye Contact
    • Look at your audience when you are speaking. Pick two or three points in the room and direct your speech at them.
    • Look directly above the eye level of your audience if you are uncomfortable looking directly at people.
be prepared
Be prepared
  • No hesitation – have the words you need on hand
  • No fillers
avoid slang and colloquialisms
Avoid slang and colloquialisms
  • This is an academic setting, not comedy central.
  • The audience might be amused, but not impressed or persuaded.
jargon1
Jargon
  • Expected if your audience is from the same field and specialized
  • If not, you need to adapt your language to their level of comprehension
  • No one is impressed by your ability to talk over their heads
team skills
Team Skills
  • Maintain good rapport
  • Refer to your team members as colleagues
  • Hand off to them when you’re finished
  • Refer back to what they said when you’re talking.
slides
Slides
  • Follow the 6 x 6 rule:
  • No more than three fonts
  • Make titles a contrasting color
  • Minimum font size is 24 point
  • Source your information
fonts
Fonts
  • Use sans serif (Calibri, Arial, Helvetica)
calibri font
Calibri Font
  • In a survey conducted by researchers at Wichita State University, Calibri was the most popular font for e-mail, instant messaging and PowerPoint presentations.
  • Source: http://psychology.wichita.edu/surl/usabilitynews/91/POF.html
the step back rule
The Step-back Rule
  • “When you are finished [designing] your presentation, step back about 5-6 feet from your slides on a 17” monitor. If you can read the lines clearly your presentation text is large enough for the audience to read.”

Source: http://www.ispn-psych.org/docs/06tips4ppt.pdf

animation
Animation
  • Animation in your engineering diagrams is fine.
  • But to move text, use animation only sparingly.
  • Do not use sound to move signal the beginning or end of a slide. It will make your presentation seem less than serious.
figures charts etc
Figures (Charts, etc.)
  • Minimize text when using figures
  • Use text only for labeling
choose the type of visual carefully
Choose the type of visual carefully
  • The next slide illustrates the greater clarity of the bar charts.
citing sources
Citing Sources
  • There are two types of citation in oral presentations:
  • Oral Citations
    • See: www.lib.jmu.edu/gold/citingspeech.doc
  • Slide Citations
    • cite sources for any direct quotations or images appearing on a PowerPoint slide.  Write the information in a small font in a textbox at the bottom of the slide or under the image. 
to cite photos graphs etc
To Cite Photos, Graphs, etc.
  • In PowerPoint, go to “home.”
  • Then click on “layout” in the “slides” section.
  • There are two options for slides with captions:
    • Content with caption
    • Picture with caption

******

Caution: using these formats sometimes cuts off the top of the picture

picture correctly cited see below picture in slide
Picture correctly cited (see below picture in slide)

Source:

http://www.lib.jmu.edu/gold/mod7ethics.htm

photo correctly cited
Photo correctly cited.  

Source: www.abcnews.com/sections/us/global106/index.html

citing sources cont
Citing Sources (cont.)
  • Cite graphics or photos from the Internet, unless they are in the public domain.
  • You can add a bibliography or works cited slide at the end of your presentation, but you still need to cite orally and textually in the presentation.
  • Source: http://www.lib.jmu.edu/gold/mod7ethics.htm
credits
Credits
  • Clip Art. Slides 2,3,9,13,16,48. MS Office PowerPoint 2007.
  • Slides 4,5,6. Marquis. G., RHET 321. American University in Cairo, Fall 2007.
  • Slides 18,19. Baghdadi, K., Fahmy, B., Mostafa, N., RHET 321, American University in Cairo, Fall 2007
  • Slide 21. http://static.kdenews.org/dannya/akademy_edu_audience.jpg. Retrieved March 2008.
  • Slide 29. www.cybergeo.eu. Retrieved Feb 2008.
credits1
Credits
  • Slide 36. http://psychology.wichita.edu/surl/usabilitynews

/91/POF.html. Retrieved Feb 2008.

  • Slide 37. http://www.ispn-psych.org/docs/06tips4ppt.pdf . Retrieved Jan 2008.
  • Slide 41. www.enterprise-dashboard.com. Retrieved Mar 2007.
  • Slides 45, 47. http://www.lib.jmu.edu/gold/mod7ethics.htm. Retrieved Feb 2008.
  • Slide 46.www.abcnews.com/sections/us/global106/

index.html. Retrieved Feb. 2008.