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Mastering Effective Poster and Oral Presentations

This guide provides key components, role of presenter, and tips for both poster and oral presentations, aiding in engaging your audience effectively.

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Mastering Effective Poster and Oral Presentations

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  1. Effective poster and oral presentations AJ Frew University of Southampton, UK

  2. Purpose of poster • To show work and excite comment • To generate advice for future work • To obtain feedback for writing up • To make a mark and solicit collaboration

  3. Horses for courses • Different layout and content needed for • Fully attended poster • Poster discussion symposium • Unsupported poster • Consider providing paper copies • Have the organisers arranged for electronic/CD collection of posters?

  4. Key components • Abstract • Title • Context/ Introduction • Figures • Summary • Discussion points

  5. Abstract • Advertisement of work • Basis of selection for display • Attracts viewers • May be citable and attract interest after meeting

  6. Title • Also attracts viewers • Must be legible from distance • Clear message

  7. Context/Introduction • Explains why study was done • Limited amount of background • Include hypothesis being tested • Avoid excessive amounts of text

  8. Methods • Use photographs where possible • Essential detail only (unless purpose of poster is to show a new method) • Use large font • Use space

  9. Local Allergen Challenge 10 minutes baseline

  10. Results • Just key results • Figures preferable to tables • Supply full legends • Logical sequence of experiments/data • Consider summary with linking lines • Logical layout, using board space to best effect

  11. Title Authors Institution Summary Abstract Intro/ Context Results 1 Results 3 Legend Legend Disc’n Points Method Results 2 Results 4 Funding Legend Legend

  12. Title Authors Institution Abstract Intro/ Context Results 1 Results 3 Summary Legend Legend Method Results 2 Results 4 Disc’n Points Funding Legend Legend

  13. Summary • Cogent summary • Fair & accurate conclusions • Discussion points • to excite comments and interest • to help with further experiments • to help with writing up paper

  14. Role of presenter • To engage with passers-by • To answer queries • To receive feedback • Aim is to use time for discussion, not to explain methods repeatedly!

  15. What makes a good poster? • Clarity of purpose • Appropriate use of figures and legends • Small amount of legible text • Enthusiastic presenter

  16. Purpose of oral presentation • To show work and obtain feedback for writing up • To make a mark • OPs are less useful than posters for: • getting comments and feedback • getting advice for future work • getting future collaborations • Few questions, and usually simple ones

  17. Before starting • How long have I got? • How much time is allocated for discussion? • Who is the audience? • What are the main results/points? • (one sentence summary)

  18. How many slides? • Aim for one slide per minute • More is possible but may appear rushed • Two per minute will always be too many • Audience need time to orient themselves • You will usually remember some extra things that you want to say • Allow time for changeover and thanks to organisers etc

  19. Key components of an oral presentation • Context/ Introduction • Method • Results • Summary • Discussion points

  20. Context/Introduction • One slide to explain why study was done • Include hypothesis being tested • Avoid excessive amounts of text • Avoid long explanation of “iconic” cartoon • Consider highlighting the area of interest

  21. Autocrine ligand DEP EGFR pro-ligand eg TGF EGFR MMP membrane P P cell cytoplasm TGFa heparin-binding-EGF amphiregulin MAPK NF-kB Mucins IL-8 nucleus

  22. Methods • How much do you really need to show? • Use photographs if appropriate • Essential detail only • (unless primary purpose of presentation is to show a new method)

  23. Which works better?

  24. Methods • Diesel exhaust was generated from an idling Volvo engine (built 1993), diluted with filtered ambient air and pumped into an exposure chamber in the next room. • On control days the engine was left running but only filtered air was supplied to the chamber • Particulate and gas concentrations were measured on a continuous basis

  25. OR …...

  26. Diesel engine testbed (National Inst of Working Life, Umeå)

  27. Diesel exposure chamber (National Inst of Working Life, Umeå)

  28. Results • Identify key results and stick to them • Avoid data tables • Avoid figures from papers • Prepare figures to show key points

  29. Results -common faults • This is a very busy slide, but if you look over here in the corner you can see….. • As you can clearly see….. • I’m sorry. I made this slide for another meeting, but if you ignore this part of the graph…… • Some of you at the back may not be able to read this

  30. Laser Pointers/Highlights • Use laser pointer sparingly • Support your wrist • Don’t “hosepipe” • Consider using powerpoint features to draw audience to your key points: e.g. • ring highlights • building up graphs

  31. Cytokine mRNA in BAL cells before and 24h after Ag challenge Pre 24h Post

  32. Allergy & FarmingRiedler et al Lancet 2001;358:1129-33 % of children

  33. Try explaining …...

  34. T-cell (via APC) Ag IL-4 B-cell Mast cell Epithelial damage IgE IgE IL-5 IL-4 Tryptase leukotrienes Chemotaxis Migration Activation Recruitment

  35. OR …...

  36. Ag Mast cell Epithelial damage IgE IgE Tryptase leukotrienes

  37. Ag Mast cell Epithelial damage IgE IgE Tryptase leukotrienes Chemotaxis Migration Activation Recruitment

  38. Ag B-cell Mast cell Epithelial damage IgE IgE Tryptase leukotrienes Chemotaxis Migration Activation Recruitment

  39. T-cell (via APC) Ag IL-4 B-cell Mast cell Epithelial damage IgE IgE Tryptase leukotrienes Chemotaxis Migration Activation Recruitment

  40. T-cell (via APC) Ag IL-4 B-cell Mast cell Epithelial damage IgE IgE IL-5 IL-4 Tryptase leukotrienes Chemotaxis Migration Activation Recruitment

  41. For complex built-up figures, make whole figure, then make copies and delete parts

  42. Summary • Bullet points only • Discussion points • to acknowledge weaknesses • to compare with previous knowledge • to excite comments and interest • to help with writing up paper

  43. Acknowledgements • Can take a long time • Often excessive • Often uses up a large proportion of discussion time • especially if your presentation or the whole session is running late • Consider giving acknowledgements at beginning (as part of title slide)

  44. Oral presentation • Plan to use your time wisely • Leave time for discussion • Prepare clear figures to show results • Use powerpoint features, • but don’t overdo it • Speak slowly - “Less is more” • Give audience some ideas for discussion • Rehearse with an honest friend

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