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Establishing an Effective SharePoint Governance Framework

Establishing an Effective SharePoint Governance Framework. 26 February 2011. Presented by: Annelize Jonck Site Collection Administrator Nedbank Corporate Feb 2011. Rocket science?. Just do it! Just get on with it!. AGENDA. WHAT. TIPS. TIPS. TIPS. WHERE. WHAT. WHAT. USER

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Establishing an Effective SharePoint Governance Framework

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  1. Establishing an Effective SharePoint Governance Framework 26 February 2011 Presented by: Annelize Jonck Site Collection Administrator Nedbank Corporate Feb 2011

  2. Rocket science? Just do it! Just get on with it!

  3. AGENDA WHAT TIPS TIPS TIPS WHERE WHAT WHAT USER ADOPTION WHY USER ADOPTION USER ADOPTION WHERE WHERE WHY WHY

  4. WHY YOU NEED A GOVERNANCE PLAN • 1. Pan-organizational activity Why ? • Approach • Same collaborative activities • Fragmentation & miss-alignment of effort • Organisational mandates • Framework • Cohesively governed environment

  5. WHY YOU NEED A GOVERNANCE PLAN • 2. Searching for information Why ? • Indexing of information • Built-in Auto-provisioning tools

  6. WHY YOU NEED A GOVERNANCE PLAN • 3. User adoption Why ? • Lack of proper • management/guidelines

  7. WHY YOU NEED A GOVERNANCE PLAN • 4. Find, share and manage information Why ? • Without = Sites built • inconsistently / • conflicting content types • Hard to find, share and • manage information

  8. WHY YOU NEED A GOVERNANCE PLAN • 5. Out of the Box Why ? • Out of the Box • OOB=Key selling Point • Still requires careful • planning before • implementation

  9. WHY YOU NEED A GOVERNANCE PLAN • 6. New social media enhancements Why ? • SP2010 – Tightening up of policies = vital • Hard & fast rules on handling of software • Behave themselves…

  10. WHERE TO START

  11. BEFORE YOU START? One size does NOT fit all! CUSTOMISE

  12. BEFORE YOU START? Working document DOCUMENT

  13. BEFORE YOU START? What you want to gain from it GAIN

  14. BEFORE YOU START? Cover the bases that matter to you MATTER

  15. BEFORE YOU START? Keep it simple, make sure your users understand it SIMPLE

  16. WHAT TOPICS TO COVER? Forum meetings Communication Support

  17. WHAT TOPICS TO COVER? User Guidelines Roles and Responsibilities Training

  18. WHAT TOPICS TO COVER? Mission Sites

  19. USER ADOPTION Forum Meetings Training Review of Plan Evangelism Site

  20. TIPS INFRASTRUCTURE BOUNDARIES RESOURCES GOV STANDARDS FLEXIBILITY

  21. TIPS • Create a Policy with flexibility • Bureaucratic actions: Undermine whole process INFRASTRUCTURE BOUNDARIES RESOURCES GOV STANDARDS FLEXIBILITY

  22. TIPS • Invest time establishing Gov Standards prior to implementation • Implement few projects in coordinated capacity • Reasonable base-line • Establish future deployment INFRASTRUCTURE BOUNDARIES RESOURCES GOV STANDARDS FLEXIBILITY

  23. TIPS • Attention demand • Dedicated staff INFRASTRUCTURE BOUNDARIES RESOURCES GOV STANDARDS FLEXIBILITY

  24. TIPS • Define clear set of responsibilities/boundaries • Minimize overlap • Avoid frustrations amongst community INFRASTRUCTURE BOUNDARIES RESOURCES GOV STANDARDS FLEXIBILITY

  25. TIPS • Specific to your organisation • Established – On-going attention • Regularly monitored and evolved INFRASTRUCTURE BOUNDARIES RESOURCES GOV STANDARDS FLEXIBILITY

  26. QUESTIONS

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