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SharePoint Governance 101

SharePoint Governance 101. Sharon Weaver. @sharoneweaver. Sharon Weaver. Black & Veatch Knowledge Management Technology Lead 10+ years designing, developing, and managing software 10,000 users on multiple SharePoint farms 6 + years of SharePoint administration BSAC Certified

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SharePoint Governance 101

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  1. SharePoint Governance 101 Sharon Weaver @sharoneweaver

  2. Sharon Weaver Black & Veatch Knowledge Management Technology Lead • 10+ years designing, developing, and managing software • 10,000 users on multiple SharePoint farms • 6+ years of SharePoint administration • BSAC Certified • Six Sigma Green Belt weaverse@bv.com sharoneweaver@gmail.com www.sharepointgoddess.com @sharoneweaver

  3. Have a Plan …with a clear leader

  4. Program Governance Executive Sponsors: Sponsor and Oversee Program Execution Executive Communications Corporate Services Board: Ownership Business Implementation Approval of Execution Sequencing Resource Commitment IT Management Committee: Approval of Budget Technology Steering Committee: Approval of KM Technology Roadmap Approval of Integration Approach Center of Expertise Teams: Business Requirements Acceptance Testing Business Implementation Architectural Review Board: Approval of Implementation Architecture Business Governance Technology Governance iNET Communities My Sites IT PMO: Ownership of Technology Implementation KM Core Team: Execution Ownership: Technical Implementation, Change Management, Training, Education, Communication, User Experience Management

  5. Have a DOCUMENTED process • End Users • Roles/Responsibilities • Social Media • SharePoint Designer/Code • Content • Enhancements/Applications • Maintenance • Patches/Upgrades • Capacity Planning • Vendors • Coordination • Guidelines Best Practices • Governance model for SharePoint Server 2010 • http://www.microsoft.com/en-us/download/details.aspx?id=13594

  6. Intranet Hierarchy Data governance aligned with corporate policy at each level iNET • Team • Division/Department • Project Community Sites My Sites

  7. Have a team of business users …that have influence

  8. * Denotes Team Chairperson

  9. Have a team of technical users …that volunteer

  10. KM Competency Center • Education and Training Ownership and Delivery • Communications and Documentation • Enterprise Standards and Practices Implementation • Taxonomy and Search Maintenance • Quality Assurance and Acceptance Testing • IT Services Support and Coordination • Advanced Business Configurations • Governance Logistic Support KMCC Div Admins 11 Site Administrators 100s Content Owners 1000s Content Consumers

  11. Demonstration Intranet (iNET) Home and News Intranet Division Sites My Sites Communities Project Central and Executive Project Dashboards Project Sites and Project Leadership Dashboards

  12. Questions? weaverse@bv.com sharoneweaver@gmail.com www.sharepointgoddess.com @sharoneweaver

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