Session Goals • Define presentation elements: content , slide layout, themes, text effects, images, smart art and charts, sound, movie and narration, animations, transitions, timings, packaging, and hyperlinks. • Review basic concepts. • Introduce tools to enhance presentations. • Hands-on session includes practical application.
Content • Clarity • Simplicity • Brevity • Engagement • Clarity • Know the message. • A single mission that can be stated in a simple focused sentence. • Simplicity • Simple text and images support the story without distracting from the presenter. • Brevity • “Never use two words when one will do.” – Thomas Jefferson • Engagement • The message must have meaning to your audience.
Slide Layout • Home ribbon • Slides group => Layout • Title • Title and content • Placeholders vs. Textboxes • Placeholder: non-printing insertion guide for content included in most slide layouts • Textbox: movable, resizable container for text or graphics added to individual slides
Choose a Theme • Design Ribbon => Themes • Select a theme. • Edit the color palette, font group, and effect to shapes as desired. • Design => Background group => Background Styles. • See options related to the chosen theme. • Design => Background group => Background Styles => Format Background => Gradient Fill. • Adjust Type, Direction, Angle, Stops and Colors to customize your look. • Office of Communications and Marketing PowerPoint Templates: www.udel.edu/ocm
Text Effects • Drawing Tools => Format • Highlight text to be accented. • Word Art Styles => Text Effects=> Shadow/Reflection/Glow/Bevel, etc. => select a style.
Images, Smart Art and Charts • Insert ribbon => Illustrations group • Picture: local images. • Clip Art: Microsoft images, sounds and movies. • Photo Album: collection of images. • Shapes*: lines, rectangles, arrows, callout boxes, etc. • Smart Art*: list, process, hierarchy, matrix, relationship. • Chart*: column, line, pie, bar, and more. * Illustrations update to match current theme styles.
Sound, Movie and Narration • Insert ribbon => Sounds or Media Clips • Short videos or sound clips can support your message. • Slide Show ribbon => Narrations • Capture narrations or add a relevant testimonial.
Animationsmovement added to individual elements • Animations ribbon => Animations group • Text box:1st level paragraphs => introduce speaking points • Custom Animation to draw attention to specific elements, i.e. image entrance, emphasis, or exit
Transitionsthe effect as slides are advanced • Animations => Transition • Add to a single slide or apply to all. • Animations ribbon => Transition to this Slide => Advance Slide “On Mouse Click” gives presenter full control. • For more advanced presenters: Consider setting the slide to advance automatically AND on mouse click.
Advance Manually vs. Recorded Timings • Slide Show ribbon => Set Up group => Rehearse Timings allow the pace of the presentation to be saved. • An ideal method for presentations that will advance automatically, i.e., at a kiosk. • Uncheck the “Use Rehearsed Timings” checkbox if content is delivered by a presenter.
Packaging Your Presentation • Images and sounds are usually embedded within the file. • Music, narrations and videos are more often external files. • Keep files in a single folder for transportation on a USB/thumb drive. • Or: Office Button => Publish => Package for a CD ensures that all necessary presentation files and a PowerPoint player are copied into a single place for deployment: a CD, shared drive, or folder.
Hyperlinks and Additional Resources • Online Tutorials • www.microsoft.com • Select: Office => Office Online Training and Demos • Type search keywords: “interactive reference guide” to find Flash demonstrations that illustrate tool locations in the new version. • Or, select any Office product in the “Browse by program” section in the middle of the page. • Direct link to: PowerPoint 2007 Training. • www.udel.edu/learn • Select: Online Resources => Web-based Training • VTC.com and lynda.com. • IT-Help Center:email@example.com or 831-6000