PowerPoint 2007. Presented By: Terence Peak. Topics. What’s new Image Editing Importing and Exporting Fonts Importing Themes from the Web Using the Slide Master Customizing a PowerPoint Theme Inserting Video & Audio Clips Hyperlinks, Games and Animation Options for Saving PowerPoint.
Topics What’s new Image Editing Importing and Exporting Fonts Importing Themes from the Web Using the Slide Master Customizing a PowerPoint Theme Inserting Video & Audio Clips Hyperlinks, Games and Animation Options for Saving PowerPoint
This section will explain the Ribbon, Quick Access Toolbar, MS Office Button, Mini Toolbar, and Key Tips
What’s New Revisions in Office 2007 have created major changes in the layout of PowerPoint. The Ribbon, Quick Access Toolbar and MS Office Button and thereplace the menu, Standard and Formatting Toolbars in PowerPoint 2003. The Mini Toolbar provides quick access to popular editing functions. Key Tips are shortcuts to tab and menu options on the Ribbon. If you would prefer an online tutorial, click here
The Ribbon Tabs: 8 tabs representing common related activities. Groups: Sections containing Related items or tasks. Commands: Buttons, boxes or menus relating to specific functions within PowerPoint. All menus are located within tabs on the Ribbon The three parts of the Ribbon are Tabs,Groups, & Commands.
Quick Access Toolbar Located next to the MS Office Button, the Quick Access Toolbar offers one-click access to the most widely used office functions. By default, there are 3 buttons Save,Undo, and Redo. Click on the arrow next to the toolbar, to open the Customize menu Click the checkbox next to each feature to add and more options to the toolbar This is a New Feature
The MS Office Button The MS Office Button replaces the File menu. It is the access point to: Create New presentations Open Save Print Close
The MS Office Button The MS Office Button also houses: Recently Openedpresentations. Convertconverts PowerPoint files into the 2007 Format. Prepare to finalize presentations for distribution. Send which distributes presentations through facsimile or email. Publishto distribute a presentation to a server, blog, or shared workspace. PowerPoint Options (previously located under the Tools menu).
PowerPoint Options Opens the Options menu previously located on the Tools menu. There are 8 categories: Popular Proofing Save Advanced Customize Add-Ins Trust Center Resources
The Mini Toolbar The Mini Toolbar is a menu of frequently used formatting tools that appears when text is highlighted in a presentation. This is a New Feature.
Key Tips Key Tips are shortcuts to tab and menu options on the Ribbon. This is a New Feature. Push the alt key to show the Key Tips, then push the corresponding letter on the keyboard to activate it.
PowerPoint Help For 2007, Microsoft has eliminated the Help menu. Instead, assistance is available through Resources in PowerPoint Options. Download Troubleshoot Help online
The Ribbon tabs Home: Popular PowerPoint options found on the Standard and Formatting Toolbars in PowerPoint 2003. Insert: Items associated with the Insert menu. Design:Items relating to how a presentation is set up before any text is typed on the screen. Animations:Replaces the Animation Task Pane and the Slideshow menu. Slide Show:The Slideshowtab replaces the functions located on the Slideshow menu. Review:Options for proofing, comments, tracking changes & presentation protection. View: Options for how you see presentations on the screen.
The Home tab Clipboard group:Cut, copy and paste text, plus the Format Painter. The Clipboard commandopens the Clipboard, which stores up to 24 items. The Slides group: New Slides & Slide Layout. There are 12 layout options. The Font group: Edit fonts, font colors, font sizes & font styles. The Font menu is on the Font command bar. The Paragraph group:Edit bullets and numbering, indentation, line spacing, text alignment (both horizontal and vertical), columns, text direction, and Smart Graphic conversion.
The Home tab The Drawing group:Insert or edit graphic elements in a PowerPoint presentation. Arrange: Order, group, and Position objects. Quick Styles: Fill text boxes and AutoShapes. Shape Options: Fill, Line, and Font Color options. Shape Effects: Add shading to shapes.
The Drawing Tools Format tab Additional options for editing shapes and objects including: Insert Shapes group: The AutoShapes menu. Shapes Styles group: Quick Styles, shape fill, shape effects. WordArt group: WordArt. Arrange menu group: Order, group, position. Object Size menu group: Resize objects and shapes. Tabs are accessed by double-clicking on an object.
The Home tab The Editing group: Find: Locate a text item within a presentation. Replace: Replace the found item with a different item. Select text or object: Selects similar text or objects for editing.
The Insert tab The tables group: Inserts tables into a presentation. After the table is created, TheTableToolstab opens with two additional ribbons, Design and Layout. Design tab: This ribbon features table design options. Layout tab: This ribbon features table format options.
The table group Insert table: Mouse over the cells to create a table. Insert table: Create a table using the insert table menu. Draw table:Draw a table manually. Convert text to table: Select text and click this icon to convert text to a table. Excel spreadsheet: Imbed an Excel spreadsheet into your presentation. Excel opens in PowerPoint. Quick tables: Opens a menu with 8 preformatted tables, including 4 calendars.
The Insert tab The Illustration group: Inserts images and graphics. Itreplaces similar functions on the Insert menu. Picture, Clipart & Chart: Insert these types of graphics. Photo Album: Creates a Photo sideshow. Shapes: Replaces the AutoShapes menu. SmartArt: Similar to Visio. Chart: Opens the PowerPoint Chart Wizard. Double-click on an image to open the Picture Tools tab.
The Picture Tools tab The Picture Tools tabreplaces the Picture Toolbar. The Adjust group: Edits image brightness, contrast, color, image quality, replaces images, or resets image to original settings. The Picture Styles group: Adds frames, effects, shadows and shapes to an image. The Arrange group: Formats images that are imbedded within text. The Size group: Edit image size and crop images.
The Insert tab The Links group: Places different types of links in a presentation. Hyperlink: Links to another slide, presentation, or website. Action: Link to another slide, website, program, run a Macro, or play a sound from an external source. The Text group:Inserts a Text Box, Header or Footer, WordArt, Date and Time, Slide Number, Symbol, or Object in a presentation. Media Clips group: Inserts video and sound clips.
The Design tab The Page Setup group: Page setup and slide orientation. The Themes group: Design themes. The Background group: Background styles & graphics.
The Animations tab The Preview group: Preview animations and slide transitions. The Animations group:Two options: Animate: Animates individual parts of a slide, such as text boxes or images. CustomAnimation: Lets you fine-tune animation on specific slides for emphasis. The Transitions group: Adds specific transitions to slides or slideshows. Includes for transition speed, transition sound, and slide advancement.
The Slideshow tab The Start Slideshow group: From beginning, current slide or custom. The Set Up group: Options for viewing and playback. The Monitors group:Options to set playback resolution.
The Review tab The Proofing group: Popular tools for reviewing presentations. Includes spell check. The Comments group Shows changes or suggested changes from other sources. The Protection group: Limits the changes that can be made to a shared presentation.
The View tab The Presentation Views group:View slideshow as show, notes, sorted, or from the Slide Master. The Show/Hide group: Reveals rulers & gridlines. Zoom: Slide show editor viewed larger or smaller. Color: Convert show to color, grayscale, or black & white. Window: Open and display multiple presentations. Macro: Create Macros.
The Slide Master tab Edit Master: Edit the slide master, add or delete the layout (i.e. a title slide), or rename the master slide. Master Layout: Edit the layout of the slide including textboxes, headers and footers. Edit Theme: Change the colors of the theme. Background: Adds a Background theme or color. Page Setup: determines characteristics for printing (page set up) or viewing (slide orientation).
Microsoft PowerPoint has a built in image editor so that pictures can be resized, cropped and re-colored.
Insert Image Click the Inserttab Choose Picture Locate the Imagesfile Choose an image
Cropping Double-click the image The Drawing Tools format menu appears Locate the Size group, and click the Cropicon Move the mouse to the corner toggle (smallblack L shape) Drag the mouse to crop the image
Resizing Double-click on the image again Click on width and change the width to 4”
Compress Pictures This is a great way to reduce the overall size if the PowerPoint file Double-click on the image Click Compress Pictures on the Adjust group
Compress Pictures On the Compress Pictures menu, click Options The Compression Settingsmenu opens, cickE-mail Under Compression Options, choose BOTH options Click OK On the Compress Pictures menu, choose OK
Exporting & Importing Fonts
Exporting Fonts from the Web Go towww.dafont.com Choose the theme “Comic”
Exporting Fonts from the Web Scroll Down through the different types of Fonts Note that some Fonts are “Free” or “Free for Personal Use”
Exporting Fonts from the Web Choose “aka Hoggle” Click “Download PC / Mac OS X”
Exporting Fonts from the Web The File Download menu opens, click Save Navigate to the Font Folder: C:\WINDOWS\Fonts Click Save
Extract the Font This opens the .Zip file containing the font Click Extract All Files The Extraction Wizard opens. Click Next
Extract the Font Type C:\WINDOWS\Fonts into the Browse window Click Next Click Finish on the next menu
Copy Fonts to Another Computer Plug in a memory stick Open the memory Stick and right - click Point to New ClickFolder Name the folder Font
Exporting & Importing Fonts between Computers Click Start Click Settings Click Control Panel Locate the Fonts folder, and double-click to open it
Exporting & Importing Fonts between Computers Click to choose the fonts to be copied. To export multiple fonts, hold down the CTRL key and click on each Font ClickEdit Click Copy Navigate to the Font folder on the memory stick, and open it Right-click in the folder, then click Paste
Downloading PowerPoint Templates From the Web
Downloading Templates Open the Design tab Locate the Themes group, and expand the menu By clicking Click More Themes from Microsoft Office Online
Downloading Templates The Theme Download page opens Click on a design On the next page, click Download For additional designs, choose a theme and repeat The themes appear as new themes in the Themesgroup These themes are also available in Word and Excel
Customize a Theme
Theme Colors Open a New Presentation Choose a Theme from the Themes group Click on color Choose a different Theme Color,or scroll to the bottom of the menu and click Create New Theme Colors
Custom Theme Colors Choose a color box, and click on it The Theme Color menu opens Choose a new color by clicking on it. The color boxes match the colors on the the theme in the background.
Theme Fonts Click Fonts Chose a Font theme It is possible to create custom theme fonts Scroll t the bottom of the Font menu Click Create New Theme Fonts
Custom Theme Fonts The Create New Theme Fontsmenu opens Choose a Heading Font by clicking on the drop-down menu Choose a Body Font TheSample window will reveal how the new theme will look Name the theme Click Save
Theme Effects Theme effects are sets of lines and fill effects for objects. You cannot create custom theme effects, ClickEffects. Select the effectthat you want to use.
The Slide Master The Slide Master allows the following format options to be edited: Font style, color and sizing. Bullets and numbering. Text alignment, spacing, direction and layout. Theme The Slide Master controls both title and content slides.
The Slide Master Click the View tab Click Slide Master
The Slide Master When the slide master opens, Click on Master Slide 1 Triple-clickon “Click to Edit Master Title Style”
The Slide Master Click the Home tab Change the Font to Copperplate, Bold,&Shadowed
The Slide Master Highlight all of the levels labeled “Click to Edit Master Text Styles” Change the Font to Calibri, Shadowed Click on the Title Slide Master, and note the font styles and sizes have also changed
Add Custom Bullets Highlight all of the levels labeled “Click to Edit Master Text Styles” On the Home tab, click the down arrow next to the Bullets Icon Click Bullets and Numbering
Add Custom Bullets When the Bullets and Numbering menu opens, click Picture On the Picture Bullet menu, click Import Navigate the Images folder and choose UIW Seal. (This step is only necessary when a new bullet icon is added, otherwise, choose an image for the bullet) Click OK
Add Logo Click the Insert tab Click Picture Navigate to the Images file (on the desktop) and choose tower 204.jpg Double-click the image, and change the height to 1” Drag the image to the lower RH corner
Add Background Image Click the Insert tab Click Picture Navigate to the Images file (on the desktop) and choose Tower.jpg Double-click the image On the Picture Tools Format tab, locate the Arrange group, and click Send to Back
Add Background Image Note that the Content Slide masters have both alogoand a background image. Use either the image or the logo, but not both Like the background image the corner logo can be washed out and set in the background
Saving the Theme Click the Office Button Click Save as Under Save as Type, choose PowerPoint Template Click on the Document Themes Folder Click Save The new theme will appear as a Design Theme
Before you Begin Adding Media Create a folder. The path to the folder should be as short as possible. i.e. (C:\MyPresentation). Save the presentation to the folder. Copy sound and movie files to the folder. Insert the sounds and movies into your presentation from that folder. When you move the PPT file to another computer, move all the movie and sound files too. As long as you put them in the same folder as the PPT file, the links will usually not break.
Insert Movie Insert a new slide On the Home tab, locate the Media Clips group Click Movie from File Navigate to the Video folder and choose “Trunk Monkey” Click OK ChooseAutomatically
Insert Movie (Video) The inserted movie appears as in the middle of your slide. The movie will play in the Slideshow mode
Sound Options When a sound or movie is added to a slide, there are four playback options: Automatically: Media starts when the slide opens. When Clicked: Media starts when the slide is clicked. Play across one slide: Sound plays once or can play in a loop until the next slide is selected. Play across multiple slides: Sound plays through as many slides as necessary, or until the sound ends. Multiple media items play in the order in which they were added to a slide.
Insert Sound From File Click the Insert tab Locate the Media Clips group and click Sound, then Sound from File Navigate to the Audio folder and choose a sound Choose Sound start option The inserted sound appears as an icon in the middle of your slide.
Sound Options Click the Sound icon, and the Sound Tools Options tabopens Change Max Sound File Size to 50000 Set Slide Show volume to Medium Click Preview and adjust the volume as needed
Playback If you do not want to see the sound icon, click the Hide During Show checkbox Click the LoopUntil Stopped checkbox and the sound will play until the presenter stops the sound Click the Play Sound menu and choose Play across slides,and the sound (or music) will play until the end
Custom Playback Locate the Animations tab & click Custom Animation. The Custom Animationtask pane opens on the left of the screen.
Custom Playback Click the arrow to the right of the sound on the Custom Animation menu Click Effect Options.
Custom Playback On the Effects tab, choose a Start and Stop option StartPlaying:Set time for the sound to begin Click From beginning to start immediately Click From last position to start from the last track played on the CD. Click From time to start after a time delay, then enter the delay time
Custom Playback StopPlayingSets the timing in seconds or slides the sound will stop playing On click stops the sound file with a mouse click. After current slide stops the sound at the end of a slide. To play the sound for several slides, click After, then enter the number of slides.
Custom Playback Click the Sound Settings tab The length of the sound fileis displayed under Information
Custom Playback Click the Timing tab StartSets when or how the sound file will begin Delay sets the time (seconds) delay after the mouse click until the sound begins Repeat sets the number of times the sound repeats Timing options are best used for very short sound files, such as a sound effect
Insert Sound – From Computer Insert a new slide On the Insert tab, click on the icon for Sound Choose Sound from Clip Organizer The Media Clip task pane opens on the right
Insert Sound – From Computer Choose or Search for a clip Choose a Start Option
Insert Sound – From CD Insert a new slide Insert the CD into your computer On the Insert tab, click on the icon for Sound Choose Play CD Audio Track
Insert Sound – From CD Set the begin and end track settings Set playoptions Click OK A CD icon appears as an in the middle of your slide.
Insert Sound – Record Sound Before recording: Rehearse the dialogue that will be added to the slide Plug a working microphone into your computer Test the microphone You may not edit what you record
Insert Sound – Record Sound Insert A new Slide On the Insert tab, click on the icon for Sound Choose Record Sound
Insert Sound – Record Sound Type a name for the sound in the Name section Click Record When finished click Stop ClickPlayto ensure that the recording is satisfactory If the recording is not, delete the sound icon (speaker) and try again If good, click OK
Hyperlinks: Business or Pleasure?
Hyperlink to a Website Insert a slide, and type “Hyperlink” Highlight the text Click on the insert tab, choose Hyperlink
Hyperlink to a Website On the next menu Choose Exiting File or Web Page Type the web address (i.e.www.uiw.edu) in the Address space Click OK
Paste Special – Excel Worksheet It is possible to link an Excel worksheet and PowerPoint so that if a change Is made to the worksheet, that change appears in PowerPoint, and vice-versa. These two items are linked, and once the link is established, it cannot be broken, unless one of the linked documents are moved.
Paste Special – Excel Worksheet In Excel: Open pptexcel.xls Select the chart Click the Copy icon In PowerPoint: Insert a new slide Click on the slide Click the Arrow below the Paste icon and choose Paste Special
Paste Special – Excel Worksheet On The Paste Special menu click Paste link In the As window, the menu should read: Microsoft Office Excel Chart Object ClickOK
Paste Special – Excel Worksheet Change the following amounts on the spreadsheet Red 32 Green 45 Blue 16 Hit return and save the worksheet Switch Back To PowerPoint and observe
Paste Special – Excel Chart In PowerPoint: Double-click on the Chart The pptexcel worksheet opens Change quantities by moving the bars in the graph and save Look at the chart in PowerPoint
PowerPoint Games PowerPoint Games are a great opportunity to prepare students for upcoming tests, or review difficult concepts. The process allows you to create tests in a yes-no format. There are a variety of pre-formatted games available online, or you can create your own. The purpose of this lesson is to show you how the process works.
PowerPoint Games The idea behind linking slides shows for games takes a bit of explanation and some patience. The linking process requires a minimum of 4 slides for each Question. Slide 1-The Question Slide 2-The Correct Answer Slide 3-The Incorrect Answer Slide 4-The Next Question Because slides are linked by the title, keep things simple by placing titles on each slide.
PowerPoint Games Open the pre- formatted show called “Duck” On the left side of the slide you will see 5 slides. Click on each one Slide1is the title slide Slide2is the question Slide3is the correct answer Slide 4 is the Incorrect answer Slide 5is the next question 1 2 3 4 5
PowerPoint Games Click on Slide 3 Highlight the word True On the Insert tab click Hyperlink
PowerPoint Games The Edit Hyperlinkmenu opens Choose Place in this Document Choose the slide “Correct” Click OK
PowerPoint Games Highlight the word False Click Insert and Hyperlink Choose Place in this Document Choose the slide “Sorry, try again” Click OK
Linking Slides for Games Repeat this process to link the slide “Correct” with the slide “Question2” Link the slide “Sorry” with Question1” Once all of the hyperlinks have been set, play the slideshow, answering the question incorrectly the first time, and question correctly the second attempt.
Linking Slides for Games Repeat the same process for each question. Or select slides 2, 3, 4 & 5 Duplicate them (CTRL+D). The links will duplicate along with the slides, then just change the content of each slide and re-set the links.
Linking Slides for Games Here are some websites that have preformatted Jeopardy! Games http://chemed.chem.pitt.edu/Jeopardy/ http://www.elainefitzgerald.com/jeopardy.htm http://jc-schools.net/tutorials/PPT-games/
Animation, AKA PowerPointoons
Animation Animation is a great way to work with students to show how things evolve, grow, and/or go through a life cycle. Animation is also a great way to have fun with the software. In this lesson we will create a simple animation project using clipart To get the background, I resized a photograph to cover the slide
Animation Open the Slideshow “PowerPointoons” Select Slide 1 Locate the Insert tab and click Picture Locate Butterfly in the Images folder, and double-click it Move the picture to the lower right edge on the screen.
Animation Click on the butterfly so that a series of circles appear around it. The Format Picture Tools tab will open. Resize the Butterfly Click on the slide so that the border is Yellow Hold down the (CTRL+D) to duplicate the slide
Animation Click the butterfly so the toggles appear around it Hold down (CTRL+D) to duplicate the Butterfly Move both of the butterflies slightly from right to left Duplicate the both slide and the butterflies again After duplicating the butterflies, continue to move them to the left side of the slide
Animation Repeat the process until you have several slides, each with an increasing number of butterflies, the butterflies should be shifted toward the left side of the slide After about 8 to 10 slides, stop duplicating the butterflies, but continue to repeat the process of duplicating the Continue moving the butterflies across the image, until all of the duplicated butterflies have moved across the screen
Animation On the Animation tab, look to the right side of the Transition to Slide group Click Automatically after Leave the time at 00:00 seconds
Animation On the Slide Show tab, in the Set Up group, click Set Up Slide Show.
Animation Under Show type, click Browsed at a kiosk (full screen). Click OK Save Click View Click Slideshow
PowerPoint Show Click File Click Save as Choose a File name In Save as Type, Choose PowerPoint Show Click Save
Questions? Terence Peak, M.Ed. Coordinator of Technology Training The University of the Incarnate Word (210) 829-3920 email@example.com