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CECAS Updates. EC Program Directors’ Institute March 9, 2010. Recent Changes to CECAS. Bug Fixes released 3/2 Increased space on DEC7 Increased font on Invitation Use of Enter key on Child Search No SSN in auto emails. Recent Changes to CECAS.

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cecas updates

CECAS Updates

EC Program Directors’ Institute

March 9, 2010

recent changes to cecas
Recent Changes to CECAS

Bug Fixes released 3/2

  • Increased space on DEC7
  • Increased font on Invitation
  • Use of Enter key on Child Search
  • No SSN in auto emails
recent changes to cecas1
Recent Changes to CECAS

DEC4 Testing and Accommodations screen has been updated with LEP tests.

  • WAPT
recent changes to cecas2
Recent Changes to CECAS

COSF/Indicator 7

  • Screens are available for entering COSF data.
  • Indicator 7 Count will occur in August.
  • Training for Indicator 7 Count will begin after April 1 Count is concluded.
count reminders
Count Reminders

Next Count - April 1-16

  • EC Director certifies that data is accurate.
  • Avoid errors by checking the Periodic Count Export Student List.
count reminders1
Count Reminders

Parentally Placed Private School Students must be counted.

  • Plan Type is “Pvt. Sch. Svs. Plan” not “IEP.”
  • Setting should be “Parentally Placed in Private School (PSSP only).” Do not use this setting for IEPs.
count reminders2
Count Reminders

Common errors to check for:

  • Exceptionality, Setting, Dates must be correct.
  • Grade should be reasonable for age, e.g., no 8 yr. olds in grade 10; Pre-K should be 5 or less.
student uid
Student UID


  • Assigns a unique identifier (NC WISE ID#) to all children entering into the educational system.
  • Allows data stored in separate systems to be brought together to form a complete record for a child.
student uid1
Student UID

EC users in each LEA, Charter School and State Operated Program must resolve near matches for children not enrolled in a school (PK and Out of School).

student uid2
Student UID

Best Practices:

If unsure or the child does not have an NC WISE ID# leave this field blank in CECAS. Use the Local ID# field instead.

Resolve near matches in UID system as quickly as possible to avoid duplicating unresolved near matches that still exist when a new data load is submitted from CECAS to UID.

student uid3
Student UID

Current Schedule (Subject to Change):

  • Data submitted automatically from CECAS to UID for processing the 22nd of each month
  • Users log into UID system to resolve near matches after the 22nd
  • Near matches must be resolved prior to the next data submission
  • CECAS NC WISE ID# and demographic data will be updated on Mondays as IDs are assigned and near matches resolved
race ethnicity

New codes required beginning with the 2010-2011 school year

  • Two-part question used for collection of data
  • Seven categories used in reporting
  • CECAS data entry screen and reports to be modified
  • Integration with NC WISE in future
testing accommodations
Testing Accommodations

Testing Accommodations will be collected at the state level for 2010-11 school year.

  • CECAS DEC4 users should continue to enter testing data in DEC4.Data will be pulled from CECAS at state level.
  • If not using CECAS DEC4, manual entry of data will be required.
cecas training
CECAS Training

Standardized Training Schedule

  • Weekly availability
  • Schedule coming soon

Possible Additional Sessions

  • New releases
  • Other opportunities
demonstration useful reports in cecas
Demonstration-Useful Reports in CECAS
  • Timely Placement (90 days)
  • COSF Completion Report
  • LEA Level School Report