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CAPTAIN’S CAREER COURSE. LESSON: SUPERVISE UNIT PERSONNEL AND ADMINISTRATIVE FUNCTIONS. TERMINAL LEARNING OBJECTIVE. ACTION: Identify Company Level Personnel Supervisory Functions and Administrative Procedures. CONDITIONS: In a classroom, given required references and student handouts,

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captain s career course
CAPTAIN’S CAREER COURSE

LESSON: SUPERVISE UNIT PERSONNEL AND ADMINISTRATIVE FUNCTIONS

CCC A4-216 Slide

terminal learning objective
TERMINAL LEARNING OBJECTIVE
  • ACTION: Identify Company Level Personnel Supervisory Functions and Administrative Procedures.
  • CONDITIONS: In a classroom, given required references and student handouts,
  • STANDARD: Identify company level personnel supervisory functions and administrative procedures IAW required references and student handouts.

CCC A4-216 Slide

safety risk and environmental concerns
SAFETY, RISK, AND ENVIRONMENTAL CONCERNS
  • Safety Considerations: None
  • Risk Assessment Level: Low
  • Environmental Considerations: None

CCC A4-216 Slide

primary references
PRIMARY REFERENCES
  • AR 25-400-2 The Modern Army Record Keeping System
  • AR 165-1 Chaplain Activities in the United States Army
  • AR 220-45 Field Organizations and Duty Rosters
  • AR 340-21 The Army Privacy Program
  • AR 600-8-2 Suspension of Favorable Personnel Actions (Flags)
  • AR 600-8-8 The Total Army Sponsorship Program

CCC A4-216 Slide

primary references1
PRIMARY REFERENCES
  • AR 600-8-22 Military Awards
  • AR 600-9 The Army Weight Control Program
  • AR 600-20 Army Command Policy
  • AR 600-200 Enlisted Personnel Management System
  • AR 601-280 Army Retention Program
  • AR 611-201 Enlisted Career Management Fields and Military Occupational Specialties
  • AR 614-200 Enlisted Assignments and Utilization Management

CCC A4-216 Slide

primary references2
PRIMARY REFERENCES
  • AR 623-105 Officer Evaluations
  • AR 623-205 Enlisted Evaluation Reporting System Revision
  • AR 630-10 Absence Without Leave, Desertion, and Administration of Personnel Involved in Civilian Court Proceedings
  • AR 635-100 Officer Personnel
  • AR 635-200 Personnel Separations Enlisted Personnel

CCC A4-216 Slide

slide7
MAINTENANCE OF RECORDS

AR 25-400-2

The Modern Army Record Keeping System

“MARKS”

CCC A4-216 Slide

maintenance of records ar 25 400 2
MAINTENANCE OF RECORDSAR 25-400-2

Purpose:

  • Properly manage information from creation through final disposition according to laws and regulations.
  • Ensures information is available when needed.
  • Provides for a systematic removal of less active records from office space.
  • Records support the interests of soldiers during and after their period of service.
  • Basis for pay and awards.

CCC A4-216 Slide

slide9
STANDING OPERATING PROCEDURES (SOP)

FM 101-5

CCC A4-216 Slide

slide10
STANDING OPERATING PROCEDURES (SOPs)
  • Three Types:
  • Administrative.
  • Tactical/Field.
  • External.
  • Promotes:
  • Teamwork.
  • Efficiency.
  • Reduces the need for repetitive instructions.

CCC A4-216 Slide

slide11
DUTY ROSTERS

AR 220-45

CCC A4-216 Slide

slide12
DUTY ROSTERS
  • Provides:
    • An equitable determination of duty.
  • Maintained:
    • Alphabetically by rank.
  • Three authorized abbreviations:
    • A = Authorized absence
    • D = Detailed to perform another duty
    • U = Unauthorized absence

CCC A4-216 Slide

slide13
MAIL OPERATIONS

DOD MANUAL 4525.6-M Vol. II

CCC A4-216 Slide

slide14
MAIL OPERATIONS
  • Unit mail is a function of the Battalion S1, deploys with the force, and has a big influence on morale, especially during wartime.
  • Ensure:
    • Mail room and trained staff to operate it.
    • Perform daily and weekly inspections.
    • Prepare SOP.
    • Convenient mail call hours.

CCC A4-216 Slide

slide15
RELIGIOUS ACTIVITIES

AR 165-1

and

AR 600-20

CCC A4-216 Slide

slide16
RELIGIOUS ACTIVITIES

Policy: Approve requests for accommodating religious practices that will not adversely impact:

  • Military readiness.
  • Unit cohesion.
  • Standards.
  • Health.
  • Safety.
  • Discipline.
  • Interfere with the performance of duties.

CCC A4-216 Slide

slide17
SUSPENSION OF FAVORABLE

PERSONNEL ACTIONS

(FLAGS)

AR 600-8-2

CCC A4-216 Slide

slide18
FLAGS
  • FLAG - initiated immediately when soldier’s
  • status changes from favorable to unfavorable.
  • MPRJ’s - will be maintained in a flagged status.
  • All active flag cases will be reviewed monthly.
  • Flag - removed immediately after soldier’s
  • status returns to favorable status.
  • Two Categories:

Transferable, e.g., weight control program.

    • Non-transferable, e.g., courts-martial.

CCC A4-216 Slide

slide19
FLAGS
  • Circumstances requiring non-transfer flag:
  • Adverse Actions:
    • Charges, restraints, or investigation.
    • Courts-martial.
    • Nonjudicial punishment.
    • Absent without leave (AWOL).
    • Administrative reduction.
    • Letter of censure or reprimand .

CCC A4-216 Slide

slide20
FLAGS

Circumstances requiring transferable flag:

  • HQDA directed reassignment of a flagged soldier.
  • Movement of adverse action into the punishment phase if punishment does not require the presence of the soldier.
  • APFT failure, or failure to take APFT in required period.
  • Entry into the Weight Control Program.

CCC A4-216 Slide

slide21
FLAGS

More actions prohibited by a flag:

  • Retirement.
  • Advance or excess leave.
  • Pay of enlistment or reenlistment bonuses.
  • Assumption of command.
  • Family member travel to overseas area.
  • Command sponsorship of family members in overseas area.

CCC A4-216 Slide

slide22
FLAGS

Actions Prohibited by a Flag (exceptions):

  • Flags for APFT failure:
  • - Block promotion, reenlistment, and extension only.
  • - No flag if soldier has a profile prohibiting APFT.

CCC A4-216 Slide

slide23
FLAGS

Actions prohibited by a flag (moreexceptions):

  • Flags for weight control block only the following
  • actions:
  • - Attendance at full time civilian or military schools.
  • - Promotion.
  • - Awards and decorations.
  • - Assumption of command.
  • - Reenlistment or extension.

CCC A4-216 Slide

slide24
FLAGS

Actions prohibited by a flag (moreexceptions):

  • Retention beyond ETS/ESA:
  • - Soldiers will not be retained beyond their ETS/ESA because they are flagged without HQDA approval.

CCC A4-216 Slide

slide25
FLAGS

Transfer flags:

  • Maintain a copy locally of all supporting documents.
  • Attach DA 268 transferring flag to all original supporting documents and place in MPRJ.
  • Mail flagged MPRJ to gaining commander, registered mail.

CCC A4-216 Slide

slide26
FLAGS

Erroneous flags:

  • Flag will be declared void and of no effect if found to be erroneous.
  • Any favorable actions that would have occurred during the flagged period will
  • be granted retroactively.

CCC A4-216 Slide

slide27
ABSENT WITHOUT LEAVE

(AWOL)

Absent without proper authority.

AR 630-10

CCC A4-216 Slide

slide28
DROPPED FROM THE ROLLS

(DFR)

AR 630-10

Absent without proper authority for 30

consecutive days.

CCC A4-216 Slide

slide29
WEIGHT CONTROL PROGRAM

AR 600-9

CCC A4-216 Slide

slide30
WEIGHT CONTROL PROGRAM
  • Ensures personnel:
  • - Are able to meet the physical demands of the duties.
  • - Present a trim appearance.
  • - Assist in establishing and maintaining:
      • Discipline.
      • Operational readiness.
      • Physical fitness.
      • Health.
      • Effectiveness.
      • Establish body fat standards.
    • - Provide assistance in meeting the standards.
    • - Foster high standards.

CCC A4-216 Slide

retention program
RETENTION PROGRAM

AR 601-280

CCC A4-216 Slide

slide32
RETENTION PROGRAM

OBJECTIVES:

  • Reenlist, on a long-term basis, the greatest number of highly qualified soldiers consistent with Army needs.
  • Enlist/transfer and assign qualified soldiers into a RC, ARNG/USAR unit.
  • Achieve and maintain Army force alignment.
  • Obtain maximum command involvement.

CCC A4-216 Slide

discharges
DISCHARGES

AR 635-100 and AR 635-200

CCC A4-216 Slide

slide34
DISCHARGES

Two Types:

- Voluntarily, e.g., retirement.

- Involuntarily, e.g., overweight.

CCC A4-216 Slide

slide35
SPONSORSHIP PROGRAM

AR 600-8-8

CCC A4-216 Slide

sponsorship program
SPONSORSHIP PROGRAM
  • A peacetime function:

- Assist during reassignment.

- Assist during family separation.

- Improve unit cohesion.

- Support the personnel life-cycle function.

CCC A4-216 Slide

assignment and utilization policy
ASSIGNMENT AND UTILIZATION POLICY

AR 614-200

CCC A4-216 Slide

slide38
ASSIGNMENT AND UTILIZATION POLICY
  • Primary Goal:
  • To satisfy the personnel requirementsof the Army.
  • Secondary Goals:
  • Equalize assignments by assigning the most eligible soldier from among those of like MOS and grade.
  • Equalize hardships of military service.
  • Ensure assignments allow for professional development and promotion.
  • Meet the soldier’s personal desires.

CCC A4-216 Slide

slide39
OBJECTIVE OF UTILIZATION OF PERSONNEL
  • Ensure efficient use of enlisted members in accomplishing the Army mission.
  • Place soldiers in positions that require skill, knowledge, and abilities as shown by their Primary MOS, Career Progression MOS, Secondary MOS, or additional Military Occupational Specialties.
  • Provide policies on personnel utilization that will strengthen and broaden MOS qualifications and prepare a soldier for:
          • - Career Progression
  • - Greater Responsibility
  • - Diversity of Assignment

CCC A4-216 Slide

slide40
UTILIZE A SOLDIER UNDER:
  • Proper utilization: The primary concern of
  • commanders and supervisors will be to ensure
  • soldiers are assigned to authorized positions in his
  • or her PMOS or CPMOS, up to two grades higher.
  • Authorized exceptions: The assignment is under
  • actual combat conditions or the assignment is to
  • meet an urgent military requirement to satisfy an
  • exceptional need for special duty.

CCC A4-216 Slide

awards program
AWARDS PROGRAM

AR 600-8-22

CCC A4-216 Slide

slide42
AWARDS PROGRAM
  • The objective of the program is to provide tangible recognition for:
  • Acts of valor include:
    • Exceptional service or achievement.
    • Special skills or qualifications.
    • Acts of heroism.

CCC A4-216 Slide

slide43
AWARDS AND DECORATIONS ARE:

(Paragraph 1-9, AR 600-8-22)

  • A wartime military personnel function.
  • Defined in the tables of organization and equipment (TOE).
  • Deployed with the tactical force.
  • The functional responsibility of the Personnel Operations Work Center and its tactical counterpart.

CCC A4-216 Slide

slide44
INDIVIDUAL AWARDS ARE GROUPED INTO

THE FOLLOWING CATEGORIES:

  • Decorations - MSM,ARCOM, AAM etc.
  • Good Conduct Medal.
  • Service Medal - Southwest Asia Service Medal.
  • Service Ribbons - Overseas Service Ribbon.
  • Badges and Tabs - Special Forces, Ranger, Air
  • Borne, Air Assault, Diver, etc.
  • Certificates and Letters.

CCC A4-216 Slide

slide45
ENLISTED PROMOTIONS

(AR 600-8-19 with changes)

CCC A4-216 Slide

slide46
ENLISTED PROMOTIONS

System Objectives:

  • Promote the best qualified.
  • Provide for career progression.
  • Recognize the best qualified soldiers.
  • Preclude promotion of unqualified soldiers.
  • Provide an equitable system.

CCC A4-216 Slide

slide47
ENLISTED PROMOTIONS

Promotion Selection:

  • Decentralized: Advancements to PV2 thru SPC Promotion Authority: Unit Commander.
  • Semi-centralized: Promotions to SGT thru SSG Promotion Authority: Bn Commander.
  • Centralized: Promotions to SFC thru CSM Promotion Authority: HQDA.

CCC A4-216 Slide

slide48
ENLISTED PROMOTIONS

Terms to Discuss

  • Promotion, Advancement, or Lateral Appointment?
  • Primary Zone vs. Secondary Zone.
  • Primary Zone Counseling per AR 600-8-19, 3-12g Initial and Periodic.
  • Waivers for advancement to PV2, PFC, and SPC.
  • DA Form 4187:Used for all advancements.

CCC A4-216 Slide

slide49
CO1 REPORT

CCC A4-216 Slide

slide50
CO1 REPORT

CCC A4-216 Slide

slide51
COMPUTE WAIVER ALLOCATIONS

(E4 Waiver % Published Monthly by PERSCOM)

2

CCC A4-216 Slide

slide52
PERSONNEL ACTION

For use of this form, see AR 600-8-6 and DA PAM 600-8-21; the proponent agency is ODCSPER

DATA REQUIRED BY THE PRIVACY ACT OF 1974

AUTHORITY:

Title 5, Section 3012; Title 10, USC, E.O. 9397.

PRINCIPAL PURPOSE:

Used by soldier in accordance with DA PAM 600-8-21 when requesting a personnel action on his/her own behalf

(Section III).

ROUTINE USES:

To initiate the processing of a personnel action being requested by the soldier.

DISCLOSURE:

Voluntary. Failure to provide social security number may result in a delay or error in processing of the request for

personnel action.

1. THRU

(Include ZIP Code)

2. TO

(Include ZIP Code)

3. FROM

(Include ZIP Code)

Commander

Commander

1st Bn, 509th Inf (ABN)

A Co, 1st Bn, 509th Inf (ABN)

APO, AE 09630

APO, AE 09630

SECTION I - PERSONAL IDENTIFICATION

4. NAME

(Last, First, MI)

5. GRADE OR RANK/PMOS/AOC

6. SOCIAL SECURITY NUMBER

Bush, George

PV2 E2 / 11B1P

111-54-9458

SECTION II - DUTY STATUS CHANGE

(AR 600-8-6)

7. The above soldier's duty status is changed from

to

19

effective

hours,

SECTION III - REQUEST FOR PERSONNEL ACTION

8. I request the following action:

(Check as appropriate)

(Enl only)

Special Forces Training/Assignment

Identification Card

Service School

(Enl only)

ROTC or Reserve Component Duty

Identification Tags

On-the-Job Training

Volunteering For Oversea Service

Retesting in Army Personnel Tests

Separate Rations

Ranger Training

Reassignment Married Army Couples

Leave - Excess/Advance/Outside CONUS

Reassignment Extreme Family Problems

Reclassification

Change of Name/SSN/DOB

(Enl only)

Officer Candidate School

Other

(Specify)

Exchange Reassignment

Airborne Training

Asgmt of Pers with Exceptional Family Members

9. SIGNATURE OF SOLDIER

(When required)

10. DATE

SECTION IV - REMARKS

(Applies to Sections II, III, and V) (Continue on separate sheet)

ADVANCED TO: Private First Class

AUTHORITY: AR 600-8-19, para 2-5

DATE OF RANK: 1 January 2001

EFFECTIVE DATE: 1 January 2001

ADDITIONAL INSTRUCTIONS: NA

SECTION V - CERTIFICATION/APPROVAL/DISAPPROVAL

11. I certify that the duty status change

(Section II)

or that the request for personnel action

(Section III)

contained herein -

HAS BEEN VERIFIED

RECOMMEND APPROVAL

RECOMMEND DISAPPROVAL

IS APPROVED

IS DISAPPROVED

12. OMMANDER/AUTHORIZED REPRESENTATIVE

13. SIGNATURE

14. DATE

RONALD REGAN, CPT, INF

1 December 2001

DA FORM 4187, APR 95

PREVIOUS EDITIONS ARE OBSOLETE

USAPPC V5.00

CCC A4-216 Slide

slide53
ENLISTED PROMOTIONS
  • DA Form 3355 Promotion Point Worksheet.
    • Initial.
    • Reevaluation.
    • Point adjustments.
    • Timely point turn in for EDAS.
    • Points are awarded for:
      • PT Score. 50
      • Weapons score. 50
      • Duty performance. 150
      • Awards. 100
      • Military education. 200
      • Civilian education. 100

CCC A4-216 Slide

slide54
Promotion Point Standing List

C-10 REPORT

CCC A4-216 Slide

slide55
REQUEST AND AUTHORITY

FOR LEAVE AND PASS

AR 600-8-10

CCC A4-216 Slide

slide56
REQUEST AND AUTHORITY

FOR LEAVE AND PASS

  • Purpose:
    • - Officially authorize and account for soldiers on
    • leave, TDY, or on a pass (DA Form 31).
  • Designed for:
    • - Soldiers requesting regular or emergency leave.
    • - Soldiers requesting permissive TDY.
    • - Soldiers requesting other (pass).
    • - Usage in conjunction with official travel.
    • - Accountability for soldiers.

CCC A4-216 Slide

slide57
SUMMARY

During this lesson, you reviewed a myriad

of policies and procedures that can greatly

impact the careers of the soldiers in your command and yourself. Merely knowing the answer is not good enough. Soldiers want to see it, read it or know where to find it. Eliminate any guess work and tab your regulations, make a notebook or have extracts. I guarantee that you will see most of these topics again during your career.

CCC A4-216 Slide

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