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MRM Region 2013 Leadership Conference Central Missouri Chapter
Instructions: Insert applicable information on each slide as requested. Delete the slides for any month that your Chapter did not hold a meeting. NOTE: THERE IS A SLIDE FOR RECORDING YOUR ALL DAY/SPRING SEMINAR INFORMATION WHICH SHOULD BE USED IN LIEU OF THAT MONTLHY SLIDE. Keep it at a HIGH LEVEL SUMMARY. For your chapter presentation, select the THREE slides you want to share with the group : a challenge, a success and a Board choice. You will only have 20 minutes to present/answer questions. Please limit pictures within the PPT – sizes can cause difficulties of PPT transport through email.
Chapter Membership • 2012-2013 Chapter President: Jana Taylor • # of Members – Beginning of Year: 24 • Current # of Members:29 • Chapter Size Category: Small • Membership Goal for 2013-2014: 24 • Recruiting and Contacting – methods: Emails, Website, Brochures and Word of Mouth • Chapter volunteers – recruiting, involvement (activities): Monthly meetings in various locations. • What months and day of the month do you hold educational meetings: September through June- on the 3rd Tuesday of each month. • Methods of communicating with members: Email
Board of Directors • # of Members: 7 • Types of Positions: • Elected Officials: Past President, President, Vice President, Treasurer, Secretary and Two Directors. • Appointed Officials: N/A • Meetings (how often and method i.e. in person, conference calls): Monthly meetings as a group. A few board meetings are held via conference call. • What was Good about your BOD: Ability to Agree on topics, locations, and speakers. • What Challenges did your BOD face: Limited board participation due to scheduling conflicts and a car accident. • Board Transition of Members – at end of year:June-July • Recruiting/Succession planning methods: We use our monthly meetings to recruit new members and encourage participation.
September 2012 • Meeting Date: September 18, 2012 • Time of Day: 2:00 p.m. • Attendance #’s: 17 • Topic: James C Kirkpatrick State Information Center • Speaker: Christina Miller • Comments: We toured the facility, viewed historical documents, witnessed their preservation efforts, and were allowed in their state of the art vault. Great presentation!
October 2012 • Meeting Date: October 26, 2012 • Time of Day: 2:00 • Attendance #’s: 17 • Topic: Incorporating Elements of Training into an RIM Environment. • Speaker: Kelly Zamboni • Comments:
November 2012 • Meeting Date: November 20, 2012 • Time of Day: 11:30 • Attendance #’s: 11 • Topic: MFA Bonds • Speaker: Denise Kloeppel • Comments: Pot Luck lunch for networking. Any resident in the state of Missouri can purchase MFA bonds by visiting their headquarters. We viewed historical logs of bond certificates.
December 2012 • Meeting Date: December 18, 2012 • Time of Day: 4:45 p.m. • Attendance #’s: 10 • Topic: Holiday Party and Presentation of Chapter of the Year award. • Speaker: • Comments:
January 2013 • Meeting Date: January 15, 2013 • Time of Day: 10:00 a.m. • Attendance #’s: • Topic: Board Conference Call • Speaker: • Comments:
February 2013 • Meeting Date: February 19, 2013 • Time of Day: 2:00 p.m. • Attendance #’s: 16 • Topic: Secretary of State Local Records Program • Speaker: John Korasick • Comments: Great speaker with interesting stories and pictures of court houses were records were stored in attics and basements. Korasick shared the history of archives and how they were started.
March 2013 • Meeting Date: March 19, 2013 • Time of Day: 2:00 p.m. • Attendance #’s: 14 • Topic: OSCA Overview of eFiling which permits attorneys to file court cases and case documents with the courts of Missouri using the internet. (Casenet) • Speaker: Robin Gibson • Comments: Ms. Gibson gave an overview of the Missouri eFiling system that allows registered attorneys to file cases and documents electronically in courts participating in the program.
May 2013 • Meeting Date: May 21, 2013 • Time of Day: Noon • Attendance #’s: 12 • Topic: Tour of EDCO- EDCO is an international corporation that provides records storage, scanning and shredding services in state of the art facilities in Springfield, MO and locations throughout the US and other countries. • Speaker: • Comments: This was an interesting tour and provided opportunities to expose the Springfield Missouri area Records professionals to ARMA.
June 2013 • Meeting Date: June 18, 2013 • Time of Day: 4:30 p.m. • Attendance #’s: 9 • Topic: ARMA Bucks/ Awards Banquet • Speaker: • Comments:
Annual Seminar • Meeting Date: April 16, 2013 • Time of Day: 8:00-3:00 • Attendance #’s: 20 paying attendees • Topic: Records Management and Disaster Efforts Training and Preparedness • Speaker: Willie Jones, David Steward, Joe Winter • Attendee Fee Structure: ARMA Member $75.00 Non-member $100.00 • Vendor Involvement/Support: Breaks and lunch were paid for by vendors. • Fee Structure 2 speakers did not charge a fee, and 1 charged a very minimal amount for mileage and time. • Special Activities (e.g., silent auction): We gave away 2 door prizes.
Special Projects • Community Involvement – charities, services etc. Annual Food drive held during December • Other professional organization projects/relationships Networking opportunities at all meetings. • Scholarship programs/promotions We do not have a scholarship program. • Mentoring activities Current CRM’s are willing to mentor candidates preparing for exams. • Vendor Relationships We have good working relationships with vendors in the area.
Special Projects – Board of Directors • Our board created a new letterhead • updated our logo • designed and ordered new chapter pins • put together an operations manual for each board position • and created a retention schedule.
Successes, Challenges & “Different” • What were your chapter’s top successes? (1 to 3 examples) • 1. We had great attendance for all of our meetings. • 2. We mixed up our spring seminar by having 3 different speakers and it was a great success. • What really challenged the Board and/or Chapter this year? (1 to 3 examples) • 1. Scheduling conflicts. • 2. A Director at Large was in a car accident and unable to attend several meetings. • What would/could the BOD have done different or would try next time? (1 to 3 examples) • 1. Add some flexibility to our schedule. Our October meeting was held on a Friday.
Conclusion • We would like to continue to grow our membership by reaching out to Library Science students and staff at Ellis Library. • We want to provide an outreach to companies that may be starting up a scanning project by offering them assistance during their transition. We will try to have a vendor sponsored lunch where we can talk about successes and failures. • We will create a brochure briefly explaining ARMA and some of the resources available and distribute them at local businesses.