1 / 20

MRM Region 2012 Leadership Conference ND-Bismarck/Mandan Chapter

MRM Region 2012 Leadership Conference ND-Bismarck/Mandan Chapter. Instructions: Insert applicable information on each slide as requested. Delete the slides for any month that your Chapter did not hold a meeting.

keefe-jimenez
Download Presentation

MRM Region 2012 Leadership Conference ND-Bismarck/Mandan Chapter

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. MRM Region 2012 Leadership Conference ND-Bismarck/Mandan Chapter

  2. Instructions: Insert applicable information on each slide as requested. Delete the slides for any month that your Chapter did not hold a meeting. NOTE: THERE IS A SLIDE FOR RECORDING YOUR ALL DAY/SPRING SEMINAR INFORMATION WHICH SHOULD BE USED IN LIEU OF THAT MONTLHY SLIDE. Keep it at a HIGH LEVEL SUMMARY. For your chapter presentation, select the THREE slides you want to share with the group : a challenge, a success and a Board choice. You will only have 20 minutes to present/answer questions. Please limit pictures within the PPT – sizes can cause difficulties of PPT transport through email.

  3. Chapter Membership • 2011-2012 Chapter President: Mary Kluzak • # of Members – Beginning of Year: 18 • Current # of Members: 20 • Chapter Size Category: Small • Membership Goal for 2012-2013: Maintain current level • Recruiting and Contacting – methods: Monthly educational meetings, reach out personal contact • Chapter volunteers – recruiting, involvement (activities): 6 core members • What months and day of the month do you hold educational meetings: Each month Sept – May, 2nd Tuesday (off summer months) • Methods of communicating with members: Direct phone contact, Email, personal visit

  4. Board of Directors • # of Members: 6 Board Members • Types of Positions: P, VP, S, T, MAL, IPP • Elected Officials: all Board Members (democratic volunteerism) • Appointed Officials: n/a • Meetings (how often and method i.e. in person, conference calls): 1st Thursday of each month, lunch meeting • What was Good about your BOD: have personal relationship • What Challenges did your BOD face: burn-out, enthusiasm • Board Transition of Members – at end of year:repeat cycle • Recruiting/Succession planning methods: personal solicitation and recruitment of new Board Members

  5. Chapter Finances • Beginning Balance: $7,759.49 • Current Balance: $8,925.68 • Savings Accounts – include CDs: n/a • Does your Chapter conduct annual financial audits? yes • Do you have monthly Treasurer reports? yes • Does your BOD review monthly bank statements? No, reviews details of monthly Treasurer Report

  6. September 2011 • Meeting Date: Sunday, Sept. 18th, 2011 • Time of Day: noon – afternoon optional event • Attendance #’s: 8 (Board Members + 2 guests) • Topic: Picnic and Golf Outing, Mandan Municipal GC • Speaker: The group enjoyed grilled brats, burgers, and side dishes to share • Comments: This has been our traditional season kick-off meeting for several years and seems to be enjoyed, if weather cooperates  !!!

  7. October 2011 • Meeting Date: Tuesday, Oct 11th, 2011 • Time of Day: noon hour (11:30 am – 1:00 pm) • Attendance #’s: 7 ea • Topic: Tour new Bank of ND Building • Speaker: Kristi Blumhagen, Bank of ND Marketing Dept • Comments: The group toured the new Bank of North Dakota building that overlooks the beautiful Missouri River and the new Liberty Memorial Bridge (1200 Memorial Hwy Bismarck, ND). Kristi explained how the entrance and exterior of the new building looks like the stern of a Riverboat, and the spiraling staircase would be the replica of a Grand Staircase on a Riverboat. She also noted the “green = money” color of the windows and brown earth tone (ND small grains/crops) colored brick, which comes from the Hebron Brick Company. Kristi also noted that the Bank of North Dakota is the ONLY STATE OWNED BANK in the world… and dates back to the early 1900’s (1919).

  8. November 2011 • Meeting Date: Tuesday, Nov 8th, 2011 • Time of Day: noon hour (11:30 am – 1:00 pm) • Attendance #’s: 8 ea • Topic: Emergency Management and Homeland Security • Speaker: Mary Senger, Director of Burleigh Co./City of Bis - EMS • Comments: Mary Senger provided an excellent review of the responsibilities of Emergency Management and the function of the Dept of Homeland Security and it’s relationship with FEMA. Of particular importance was the work they had to do during the spring and summer of 2011 to assist with record flooding throughout Burleigh County, the Bismarck/Mandan area, and the state of North Dakota.

  9. December 2011 • Meeting Date: Thursday, Dec 15th, 2011 • Time of Day: evening Christmas Party - Dinner • Attendance #’s: 6 ea (4 Board Members + 2 Guests) • Topic: Limo cruise to PK Casino & Resort for Dinner • Speaker: no host • Comments: Everyone enjoyed a limo ride to the Prairie Knights Casino & Resort for a terrific dinner at the Hunter’s Club, a White Elephant Gift Exchange was also conducted, the evening was very successful…

  10. January 2012 • Meeting Date: Tuesday, January 24th, 2012 • Time of Day: noon hour (11:30 am – 1:00 pm) • Attendance #’s: 14 (8 members + 6 guests) • Topic: REAP Into Action: Preparing a Records Emergency Action Plan (REAP) • Speaker(s): Dawn Cote, ITD – State Records Mgmt/ Larissa Harrison, ND State Archives • Comments: Dawn began with relating to a disaster she had lived through while living in California. She gave an overview of what a REAP consists of. Larissa included information relating to various disasters she was involved with and how they were dealt with. She stressed to the group, the importance of having team response effort and not to rely on just one person for this responsibility.

  11. February 2012 • Meeting Date: Wednesday, Feb 22nd, 2012 • Time of Day: noon hour (11:30 am – 1:00 pm) • Attendance #’s: 8 ea (6 members + 2 guests) • Topic: ARMA Webinar: Digital Signatures – A Survivor’s Epic Tale • Speaker: Wayne Hoff, Bantrel Engineering, hosted at MDU conference room (Les Bossert) • Comments: The webinar reviewed information from an electronic signature project that Bantrel Engineering was involved with. In this webinar, Mr. Hoff reviewed: what is a digital or electronic signature; Bantrel’s state of affairs; issues and barriers; lessons learned; questions to ask yourself, and future potential for digital or electronic signatures.

  12. March 2012 • Meeting Date: Tuesday, March 20th, 2012 • Time of Day: noon hour (11:30 am – 1:00 pm) • Attendance #’s: 11 ea (9 members + 2 guests) • Topic: Tour of BIS Air Traffic Control Tower & BIS Airport • Speaker: Ken Wingenbach, ATC Mgr and Tim Thorsen, Airport Operations Manager • Comments: (RSVP was required for Clearance purposes) The group got to tour the ATC tower and learn about ATC processes. Many controller’s get their start at a smaller regional airport like BIS before moving onto larger airports like Chicago O’Hare or LAX. Mr. Thorsen also provided a tour of the Airport’s Operational Areas that are not open to the general public. This meeting was very well received by those that participated…

  13. April 2012 • Meeting Date: Tuesday, April 17th, 2012 – Spring Seminar • Time of Day: Full-Day Seminar (6.0 CRM Credit Hours) • Attendance #’s: 33 ea (9 members + 24 guests) • Topic: Data Storm: Strategies for Electronic Records Storage and Email Management (2-part seminar) • Speaker: Dr. Timothy O’Keefe, Ph.D. – University of ND • Comments: Tim addressed the following areas: 1) types of electronic records; 2) storage models; 3) storage hardware, terminology and standards; 4) data models (relational, federated, centralized, distributed; 5) cloud storage, opportunities and issues; 6) master vs. transaction data; 7) RAID arrays; 8) an effective Data Storage policy AND 1) How Email really works (principles); 2) Email management policy development and compliance; 3) how effective usage affects Email management; 4) Email ownership and stewardship; 5) retention and disposition; 6) encryption of Email; 7) digital signatures; 8) Email in the mobile world; 9) backups/archives; 10) security; 11) the importance of metadata; 12) Email alternatives

  14. May 2012 • Meeting Date: Tuesday, May 22nd, 2012 • Time of Day: noon hour (11:30 am – 1:00 pm) • Attendance #’s: 9 ea (8 members + 1 guest) • Topic: Records Management – Litigation HOLDs for ND-DOT • Speaker: Mary Kluzak, ND-DOT RM Specialist • Comments: Mary gave a very informational presentation on her department’s litigation hold procedures. She shared their records management internal policies and procedures. She also explained that this process relies heavily on employees’ own management of their records, especially Email that are considered an official record. She reviewed information on what record types need to be preserved and the retention period assigned to this process. This meeting was very well received by those that participated…

  15. June 2012 • Meeting Date: n/a • Time of Day: • Attendance #’s: • Topic: • Speaker: • Comments: Our Chapter only meets Sept – May of each year.

  16. Annual Seminar • Meeting Date: Tuesday, April 17th, 2012 – Spring Seminar • Time of Day: Full-Day Seminar (6.0 CRM Credit Hours) • Attendance #’s: 33 ea ( • Topic: Data Storm: Strategies for Electronic Records Storage and Email Management (2-part seminar) • Speaker: Dr. Timothy O’Keefe, Ph.D. – University of ND • Attendee Fee Structure: $110=M, $135=nM, $225=V, $85=4+ (includes: lunch, breaks, materials) • Vendor Involvement/Support: yes, 3-4 local vendor displays • Fee Structure: $225 includes, 1 full attendee participation • Special Activities (e.g., silent auction): 1st time we held Silent Auction; ample supply of excellent Door Prizes… everyone wins !!!

  17. Special Projects • Community Involvement – charities, services etc. • Participated in local flood relief efforts last year (2011), annual Christmas Food Pantry donations, others as required. • Other professional organization projects/relationships • Always try to schedule joint or complimentary meetings with local AITP Chapter (Assoc Info Tech Profs) • Scholarship programs/promotions • Provide complimentary seminar registration when/where required, Student Discounts, etc • Mentoring activities • Several long-term Board Members are heavily involved in ARMA Int’l activities, Task Forces, Committees, etc • Vendor Relationships • We consider our Vendor relationships to be very valuable and have several excellent vendor chapter members

  18. Special Projects – Board of Directors • List and explain special projects that the Board or Committees tackled this year: n/a • All of our Board Members and some chapter members are involved in several social and other professional groups within the local and national community with excellent exposure and creditability.

  19. Successes, Challenges & “Different” • What were your chapter’s top successes? (1 to 3 examples) • We consider our Annual Seminar to be the most important event throughout the program year – this year’s seminar was very successful financially and educationally [again] • What really challenged the Board and/or Chapter this year? (1 to 3 examples) • We struggle every year with size and numbers – membership involvement and energy for good programming and time commitments… !?!?! • What would/could the BOD have done different or would try next time? (1 to 3 examples) • We had an excellent turn-out this year for meeting/activities that did NOT relate directly to Records Management: ATC Tour, EMS. Silent Auction at this year’s seminar was new and was successful.

  20. Conclusion • Please share one or two expectations or ideas you have for the coming Chapter year. • The size and commitment of our chapter membership seems to vary on a 3-5 year cycle. We will strive for more consistent educational programming, and quality of content that will interest and apply to our existing members and provide for new member recruitment and involvement opportunities. • Continued involvement by Board and Chapter members in ARMA International: attendance at Annual Conference and involvement on Association Committees, Task Forces, etc.

More Related