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Administrative Services Department. FY 2014-15 Budget Worksession July 14, 2014. Presentation Outline. Organization Chart Proposed FY 2014-15 Budget Accomplishments Budget Challenges Summary. Presentation Outline. Organization Chart Proposed FY 2014-15 Budget Accomplishments

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administrative services department

Administrative Services Department

FY 2014-15

Budget Worksession

July 14, 2014

presentation outline
Presentation Outline
  • Organization Chart
  • Proposed FY 2014-15 Budget
  • Accomplishments
  • Budget Challenges
  • Summary
presentation outline1
Presentation Outline
  • Organization Chart
  • Proposed FY 2014-15 Budget
  • Accomplishments
  • Budget Challenges
  • Summary
slide4

Organization Chart

Director – John Terwilliger

Business Development

Errick Young

Capital Projects

Sara Flynn-Kramer

Facilities Management

Rich Steiger

301 Positions

Fiscal & Operational Support

Anne Kulikowski

Fleet Management

Bryan Lucas

Procurement

Johnny Richardson

Real Estate Management

Ann Caswell (Acting)

presentation outline2
Presentation Outline
  • Organization Chart
  • Proposed FY 2014-15 Budget
  • Accomplishments
  • Budget Challenges
  • Summary
presentation outline3
Presentation Outline
  • Organization Chart
  • Proposed FY 2014-15 Budget
  • Accomplishments
  • Budget Challenges
  • Summary
accomplishments
Accomplishments

Business Development

Disparity Study

MOU with Partners approved 07-02-13

RFP issued 07-10-13

Takes approximately 24 months

Partners in study:

City of Orlando

Orange County School Board

GOAA

accomplishments1
Accomplishments
  • Capital Projects

In FY 14, managed over 160 projects with total project costs of approximately $98 million. Major current projects include:

    • Coalition for the Homeless –

Men's Shelter

    • Corrections Kitchen, Laundry

and Staff Dining

    • Holden Heights Comm. Center
    • Public Works Three Points
    • Maintenance Facility
    • Young Pine Community Park
    • John Young Community Park
accomplishments2
Facilities Management

Maintained 6 million square feet of space and handled 49,000 work orders in FY 13

Developed and implemented energy improvement projects for annual savings of $428K

Accomplishments
accomplishments3
Procurement Division

Managed the Procurement Card Program

53,450 transactions

Purchases totaling $16,450,000

Obtained a rebate of $271,469

Managed Contract Awards totaling $459M

Achievement of Excellence In Procurement (AEP) Award in 2013

Award for Excellence in Public Procurement in 2014

Accomplishments
accomplishments4
Fleet Management

Maintained over 3,600 pieces of automotive and heavy equipment in FY 2013

98% in service at all times

Completed 18,500 work orders

Technician Productivity remained at 90% (benchmark = 85%)

Continues to be one of the highest among Counties in the State.

Accomplishments
accomplishments5
Real Estate Management

Reviewed 62 new plats for development.

Coordinated appraisals, performed reviews and closings for 23 Neighborhood Stabilization Program (NSP) purchases and 86 re-sales.

Accomplishments
presentation outline4
Presentation Outline
  • Organization Chart
  • Proposed FY 2014-15 Budget
  • Accomplishments
  • Budget Challenges
  • Summary
budget challenges
Budget Challenges
  • Capital Improvements Program:
  • Major Projects Include:
      • Courthouse HVAC, BAS, Smoke Controls $9.9M
      • Corr. D,E,F HVAC, Smoke Controls, BAS $7.9M
      • Admin. Center HVAC (Phase III) $1.4M
      • Corrections Horizon Flooring $1.4M
      • Courthouse Air Handler Units $1.0M
      • Corrections Pole and Wall LED Lights $948k
      • Juvenile Assessment Center Roof $600k
budget challenges1
Budget Challenges

Fleet Management

Fuel Costs

Volatile fuel market and current uncertainty in the Middle East make forecasting fuel prices very difficult

slide18

Budget Challenges

Fuel Budget – Average Cost Paid Per Gallon

$3.65

$3.55

$2.36

$2.20

presentation outline5
Presentation Outline
  • Organization Chart
  • Proposed FY 2014-15 Budget
  • Accomplishments
  • Budget Challenges
  • Summary
summary
Summary

Capital improvements to buildings must be funded to keep County facilities operational and safe

Cost of fuel in a volatile fuel market

administrative services department1

Administrative Services Department

FY 2014-15

Budget Worksession

July 14, 2014