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MTAC. Workgroup 100 Seamless Acceptance for MLOCR Environment. Co-chairs Industry – Jay Gillotte USPS – Pritha Mehra. Seamless Acceptance Pilot Scope. Definition

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Workgroup 100

Seamless Acceptance for MLOCR Environment


Industry – Jay Gillotte

USPS – Pritha Mehra


Seamless Acceptance Pilot Scope

  • Definition
    • Seamless Acceptance & Verification Process Proof of Concept will determine the feasibility of automating aspects of the Business Mail Entry (BME) acceptance and verification process.
  • Scope
    • Establish process to communicate electronic documentation from mailers processing equipment directly to USPS
    • Establish a process to generate electronic postage statements from the electronic documentation
    • Establish a process to verify mail from electronic documentation and postage
    • Determine which verification activities can be automated (such as piece count verification) based on technological capabilities
    • Define an approach to simplified acceptance/verification

Phased Approach

  • Phase One: Complete
    • Loaded pilot files into PostalOne! test site
    • Defined requirements for PostalOne! and Mail.dat enhancements
    • PostalOne! will support mailers in MLOCR environment with release 11.0 scheduled for Nov 2006
  • Phase Two: In-progress
    • Using data sources to validate:
      • Presort
      • Mailpiece Count
      • Short Trays

Pilot Details

  • Data collected from 2 mailings per week from each pilot participant since May 2006
    • Prudential applying 4CB/POSTNET (21 FCM jobs, 574,390 pieces)
    • PSI applying PLANET/POSTNET (24 FCM jobs, 31,672 pieces)
  • Pilot process
    • Mailer submits electronic documentation
    • Sample trays are run on MERLIN
    • USPS machines scans gathered and analyzed for mailing
    • Documentation compared to MERLIN and machine scan to determine accuracy

Pilot Results

Data collected through last ten weeks of the pilot indicates that Seamless Acceptance is possible.

  • Presort: Piece scan patterns have been used to verify presort of ZIP groups
  • Mailpiece Count: Number of inducted pieces has been determined from piece scans
  • Short Tray Analysis: Actual piece counts by ZIP group from scan data have been used to verify mail makeup
  • Evaluating the use of the following:
    • Accurate Barcode Verification: Read rate for mailing can be compared to End Of Run (EOR) read rate for all mailings and eMIR reports for problem pieces
    • Valid Barcode: POSTNET of piece manifest can be compared to the Delivery Point File (DPF Now) file to determine if valid POSTNET applied

Workgroup Next Steps

The pilot will be expanded and continued through the end of FY06 to verify initial results.

  • Continue to expand pilot participation
  • Include tray scans
    • Surface Visibility
    • PostalOne! Transportation Management System
    • Air Visibility
  • Include additional piece scan data
    • 2D Meter Barcode Scans
    • Permit – Revenue Protection (Permit-RP)
  • Include additional data sources
    • Delivery Point File (DPF Now)
    • Mail Processing Operating Plan System (MPOPS) data
  • Explore postage assessment approach