Word 2010 Chapter 3 Formatting Characters - PowerPoint PPT Presentation

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Word 2010 Chapter 3 Formatting Characters

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  1. Word 2010 Chapter 3 Formatting Characters

  2. PART 1

  3. Why? change the mood enhance visual appeal increase readability More appealing Each font consists of three elements: Changing Fonts type size typeface typestyle

  4. Choosing a Typeface A typeface is a set of characters with common design and shape (also called font) • Monospaced • Allots same amount of horizontal space for each character • Rarely used in professional publications • Proportional • Allows a varying amount of horizontal space for each character • Different typefaces take up different amounts of space

  5. Serif Small stroke at the edge of a character Moves the reader’s eye across the page Good for text-intensive documents Sans Serif No stroke sans = French for "without" Good for headlines and advertisements Proportional Font Categories

  6. Typeface • EXAMPLES:

  7. Decorative For casual documents Allow writer to be more creative Script Appropriate for formal documents Special Font Categories Symbols • Special Character not part of the alphabet • Example: Wingdings

  8. Choosing a Type Size A measured verticallyin units called points 1 pt = 1/72“ 72 pts. = 1 inch higher number = larger character 60 pt 20 pt

  9. Use the Font Group on Home Tab Use the Mini toolbar Use the Font Dialog Box Shortcut menu (right click) Use Keyboard shortcuts Ways to Change Fonts and Fonts Effects • Changes in fonts can be made as your type or applied by selecting type after it has been typed

  10. Font Group on Home Tab - contains commands for changing the appearance of text. - Shrink Font Font Font Size Grow Font Change Case Clear Formatting Bold Font Color Italic Strikethrough Subscript Superscript Underline Text Effects Text Highlight Color

  11. Using Font Group on Home Tab - Changing Font To change the font: • Select the desired text. • Click the Font button arrow in the Font group at the Home tab. • Scroll down the Font drop-down gallery. • Click the desired font. Font button arrow

  12. Using Font Group on Home Tab -Changing Font Size To change the type size: • Select the desired text. • Click the Font Size button arrow in the Font group at the Home tab. • Click the desired size at the drop-down gallery. Font Size button arrow

  13. Using Font Group on Home Tab – Changing Font Size To change the type size using the Grow Font or Shrink Font buttons: • Select the desired text. • Click the Grow Font button or the Shrink Font button in the Font group at the Home tab the desired number of times. Grow Font button Shrink Font button

  14. Using Font Group on Home Tab – Applying Character Attributes To apply a typestyle as you type: • Click the desired typestyle button(s) in the Font group at the Home tab. • Type the desired text. • Turn off each typestyle by clicking the button you clicked to turn it on. typestyle buttons

  15. Using Font Group on Home Tab – Applying Character Attributes To change the underlining: • Select the underlined text. • Click the Underline button arrow in the Font group at the Home tab. • Click the desired underline option from the drop-down gallery. Underline button arrow

  16. Using Font Group on Home Tab –Applying Character Attributes To change the underlining: • Select the underlined text. • Click the Underline button arrow in the Font group at the Home tab. • Point to the Underline Color option. • Click the desired color. Underline Color option

  17. Change Fonts…continued To change the font color: • Select the desired text. • Click the Font Color button arrow in the Font group at the Home tab. • Click the desired color at the drop-down gallery. Font Color button arrow

  18. Using Font Group on Home Tab – Font Effects To strike through text: • Select the desired text. • Click the Strikethrough button in the Font group at the Home tab. Strikethrough button

  19. Using Font Group on Home Tab – Font Effects To create text that is lowered slightly below the text line: • Select the desired text. • Click the Subscript button in the Font group at the Home tab. Subscript button

  20. Using Font Group on Home Tab – Font Effects To create text that is raised slightly above the text line: • Select the desired text. • Click the Superscript button in the Font group at the Home tab. Superscript button

  21. Font Effects -

  22. Text Effects Text Effects: • New to the Font command group is Text Effects. Text Effects add a distinctive appearance to selected text, such as outline, shadow, glow, and reflection. • To add Text Effects to selected text, click the drop-down arrow on the Text Effects button, then select from the available options on the menu. • To remove effects, select the affected text, then click the Clear Formatting button on the Font group.

  23. Using Font Group on Home Tab To apply a text effect: • Select the desired text. • Click the Text Effects button in the Font group at the Home tab. • Click the desired option at the drop-down gallery. Text Effects button

  24. Using Font Group on Home Tab - Clear Formatting To clear the formatting of text: • Select the desired text. • Click the Clear Formatting button in the Font group at the Home tab. Clear Formatting button Remove all formatting by selecting thetext and then pressing Ctrl + spacebar.

  25. Change Fonts – Using the Mini Toolbar To format with the Mini toolbar: • Select the desired text. • Click the desired button on the Mini toolbar. Mini toolbar

  26. The Mini Toolbar Grow/Shrink Font Font Size Font Indent/Unindent Bold Alignment Font color Format Painter Italics Highlighter Color Underline Displayed when text is selected for quick access

  27. Change Fonts – Using the Font Dialog Box To use options at the Font dialog box: • Select the desired text. • Click the Font group dialog box launcher in the Home tab. • Choose the desired options at the Font dialog box. • Click OK. Font group dialog box launcher

  28. Change Fonts - Using the Font Dialog Box Font Tab select a typeface use scroll bar select a typestyle or key in a measurement select a type size Opens text effects changes appear inPreview window

  29. Changing Fonts Using Keyboard Shortcuts

  30. Changing Fonts Using Keyboard Shortcuts

  31. PART 2

  32. Using Font Group on Home Tab – Change Case To change the case of text: • When you need to change the case (capitalization) of text, Word provides several options and an easy way to choose the one you want. The Change Case menu in the Font group has five options for changing the capitalization of text:

  33. Using Font Group on Home Tab – Change Case • Sentence case: Capitalizes the first word in each sentence • lowercase: Changes all characters to lowercase • UPPERCASE: Changes all characters to capital letters • Capitalize Each Word: Capitalizes the first character of each word • tOGGLEcASE: Changes each character to its opposite case

  34. Using Font Group on Home Tab – Change Case To change the case of text: • Select the desired text. • Click the Change Case button in the Font group at the Home tab. • Click the desired option at the drop-down list. Change Case button *Keyboard Shortcut Shift+F3 to toggle through the case options

  35. Using Font Group on Home Tab – Highlight Text • The Highlighting tool in the Font group enables you to apply a highlighting color across text to stress the importance of that text and draw attention to it quickly. • To remove highlighting, select the highlighted text and choose No Color from the Text Highlight Color menu

  36. Using Font Group on Home Tab – Highlight Text To highlight text: • Click the Text Highlight Color button arrow in the Font group at the Home tab. • Click the desired color at the drop-down palette. • Pointer changes to apen • Select the desired text. Text Highlight Color button arrow

  37. Format with Format PainterClipboard Group on Home Tab • To format your text so that it has the look and feel you want, you may need to copy existing formatting. • The Format Painter helps you copy formats to use in other areas of the document without having to repeat the same steps. • The Format Paintercommand is located in the Clipboard group on the Home tab. • It is used to copy attributes and other formatting from one block of text and apply them to other selected text within the document.

  38. Format with Format Painter – Clipboard Group on Home Tab To format with the Format Painter: • Format the text. • Double-click the Format Painter button. • Select the text you would like to copy the format to. • Pointer changes to a paintbrush • Click the Format Painter button to turn it off. Format Painter button

  39. PART 3

  40. Apply Styles from a Quick Styles Set • Word provides predefined Quick Styles for formatting documents instantly with a number of characters and paragraphs attributes. • Modifications can be made to existing styles, or new styles can be created and placed in the Quick Styles list, current document, or template. • The Styles window lists the same Quick Styles displayed in the Styles Gallery. • When you point to a style in the list, a ScreenTip displays the style’s properties.

  41. Apply Styles from a Quick Styles Set • Paragraph Styles – formats that are applied instantly to all text in a paragraph • Represented by paragraph marks • Character styles – applies to individual characters or selected words – • represented with a lowercase letter beside them • Styles that can be used as both • Represented with both symbols

  42. Apply Styles from a Quick Styles Set To apply a style: • Position the insertion point in the desired paragraph of text. • Click the More button in the Styles group in the Home tab. • Click the desired style. Styles group

  43. Apply Styles from a Quick Styles Set…continued To apply the No Spacing style: • Position the insertion point in the desired paragraph of text. • Click the No Spacing style in the Styles group in the Home tab. No Spacing style

  44. Modifying Styles from a Quick Styles Set…continued • The Modify Styles dialog box has options for where to place the new modified style. The modified style can be placed on the Quick Style list so you can access it quickly. • Selecting the option to save the style only in this document will affect only the current document.

  45. Apply Styles from a Quick Styles Set…continued To change the Quick Styles set: • Click the Change Styles button in the Styles group in the Home tab. • Point to Style Set. • Click the desired set. Change Styles button

  46. Changing Fonts Using Keyboard Shortcuts

  47. Reveal Formatting…continued To compare formatting: • Press Shift + F1 to display the Reveal Formatting task pane. • Click or select text. • Click the Compare to another selection check box. • Click or select text. Compare to another selection check box

  48. Reveal Formatting Reveal Formatting task pane

  49. CHECKPOINT 1 • This is a small line at the end of a character stroke. • strike • silo • serif • stet • Use this button to create text that is lowered slightly below the line. • Superscript • Subscript • Grow Font • Shrink Font Answer Answer Next Question Next Question • You can change the case of selected text with this keyboard shortcut. • Shift + F1 • Shift + F3 • Ctrl + F1 • Ctrl + F3 • Click this style to remove the default formatting as well as any character formatting. • No Formatting • No Spacing • Remove Formatting • Remove Spacing Answer Answer Next Question Next Slide