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Word 2010 Level 1 Unit 1 Editing and Formatting Documents Chapter 4 Formatting Pages

Word 2010 Level 1 Unit 1 Editing and Formatting Documents Chapter 4 Formatting Pages. Formatting Pages. Quick Links to Presentation Contents. Change the View Navigate Using the Navigation Pane Hide/Show White Space Change the Page Setup Insert Page Numbering CHECKPOINT 1

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Word 2010 Level 1 Unit 1 Editing and Formatting Documents Chapter 4 Formatting Pages

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  1. Word 2010 Level 1 Unit 1 Editing and Formatting Documents Chapter 4 Formatting Pages

  2. Formatting Pages Quick Links to Presentation Contents • Change the View • Navigate Using the Navigation Pane • Hide/Show White Space • Change the Page Setup • Insert Page Numbering • CHECKPOINT 1 • Insert Headers and Footers • Format the Page Background • Find and Replace Text and Formatting • CHECKPOINT 2

  3. Change the View Zoom Slider Bar Full Screen Reading Outline Zoom Out Zoom In Print Layout Web Layout Draft

  4. Change the View…continued To change to Draft view: • Click the Draft button in the View section on the Status bar. Draft button

  5. Change the View…continued To customize Full Screen Reading view: • In the Full Screen Reading window, click the View Options button. View Options button

  6. Change the View…continued

  7. Navigate Using the Navigation Pane To display the Navigation pane: • Click the View tab. • Click the Navigation Pane check box in the Show group. Navigation Pane check box Navigation pane

  8. Hide/Show White Space To hide white space: • Position the mouse pointer on top of the page until the pointer displays as the Hide White Space icon. • Double-click the left mouse button. Hide White Space icon

  9. Hide/Show White Space…continued To show white space: • Position the mouse pointer on the thin line separating the pages until the pointer displays as the Show White Space icon. • Double-click the left mouse button. Show White Space icon

  10. Change the Page Setup To change margins: • Click the Page Layout tab. • Click the Margins button in the Page Setup group. • Click the desired margin option. Margins button

  11. Change the Page Setup…continued To change page orientation: • Click the Page Layout tab. • Click the Orientation button in the Page Setup group. • Click the desired orientation. Orientation button

  12. Change the Page Setup…continued To change the page size: • Click the Page Layout tab. • Click the Size button in the Page Setup group. • Click the desired size option in the drop-down list. Size button

  13. Change the Page Setup…continued To change margins at the Page Setup dialog box: • Click the Page Layout tab. • Click the Page Setup group dialog box launcher. • At the Page Setup dialog box, specify the desired margins. • Click OK. Page Setup dialog box

  14. Change the Page Setup…continued To change the paper size at the Page Setup dialog box: • Click the Page Layout tab. • Click the Size button in the Page Setup group. • Click More Paper Sizes at the drop-down list. • At the Page Setup dialog box, specify the desired size. • Click OK. Page Setup dialog box

  15. Change the Page Setup…continued To insert a page break: • Click the Insert tab. • Click the Page Break button in the Pages group. Page Break button

  16. Change the Page Setup…continued To insert a blank page: • Click the Insert tab. • Click the Blank Page button in the Pages group. Blank Page button

  17. Change the Page Setup…continued To insert a cover page: • Click the Insert tab. • Click the Cover Page button in the Pages group. • Click the desired cover page at the drop-down list. Cover Page button

  18. Change the Page Setup…continued • A predesigned cover page contains location placeholders where you can enter specific information. • Click anywhere in the placeholder text and the placeholder text is selected. placeholder text

  19. Insert Page Numbering To insert page numbering: • Click the Insert tab. • Click the Page Number button in the Header & Footer group. • Click the desired option at the drop-down list. Page Number button

  20. CHECKPOINT 1 • By default, a Word document displays in this view. • Draft • Full Screen Reading • Print Layout • Outline • This is the default left margin setting. • 1” • 1.15” • 1.25” • 1.5” Answer Answer Next Question Next Question • This is the default orientation. • Landscape • Portrait • Justify • Left • The Page Number button is located in this tab. • File • Home • Insert • View Answer Answer Next Question Next Slide

  21. Insert Headers and Footers To insert a predesigned header: • Click the Insert tab. • Click the Header button in the Header & Footer group. • Click the desired option at the drop-down list. • Type the desired text in the specific placeholders. Header button

  22. Insert Headers and Footers…continued To insert a predesigned footer: • Click the Insert tab. • Click the Footer button in the Header & Footer group. • Click the desired option at the drop-down list. • Type the desired text in the specific placeholders. Footer button

  23. Insert Headers and Footers…continued To remove a header or footer: • Click the Insert tab. • Click the Header button or the Footer button in the Header & Footer group. • Click the Remove Header or Remove Footer option at the drop-down list. Remove Header option

  24. Format the Page Background To insert a watermark: • Click the Page Layout tab. • Click the Watermark button in the Page Background group. • Click the desired option at the drop-down list. Watermark button

  25. Format the Page Background…continued To change the page color: • Click the Page Layout tab. • Click the Page Color button in the Page Background group. • Click the desired option at the color palette. Page Color button

  26. Format the Page Background…continued To insert a page border: • Click the Page Layout tab. • Click the Page Borders button in the Page Background group. continues on next slide… Page Borders button

  27. Format the Page Background…continued • Specify the desired options at the Borders and Shading dialog box. Borders and Shading dialog box

  28. Format the Page Background…continued • By default, a page border displays and prints 24 points from the top, left, right, and bottom edges of the page. • Some printers, particularly inkjet printers, have a nonprinting area around the outside edges of the page that can interfere with the printing of a border. • Before printing a document with a page border, click the File tab and then click the Print tab. Look at the preview of the page at the right side of the Print tab Backstage view and determine whether the entire border is visible.

  29. Format the Page Background…continued To display the Borders and Shading Options dialog box: • Click the Page Layout tab. • Click the Page Borders button in the Page Background group. • Click the Options button that displays in the lower right corner of the Borders and Shading dialog box. Borders and Shading Options dialog box

  30. Find and Replace Text and Formatting To find text: • Click the Home tab. • Click the Find button in the Editing group. continues on next slide… Find button

  31. Find and Replace Text and Formatting…continued • Type the search text. • Click the Next Search Result button. Search text box

  32. Find and Replace Text and Formatting…continued To use the Find and Replace dialog box: • Click the Home tab. • Click the Find button in the Editing group. • Click the down-pointing arrow at the right of the search text box in the Navigation pane. • Click Advanced Find option at the drop-down list. continues on next slide… Advanced Find option

  33. Find and Replace Text and Formatting…continued • Type the search text in the Find what text box. • Click the Reading Highlight button. • Click Highlight All at the drop-down list. Reading Highlight button

  34. Find and Replace Text and Formatting…continued To find and replace text: • Click the Home tab. • Click the Replace button in the Editing group. continues on next slide… Replace button

  35. Find and Replace Text and Formatting…continued • Type the text you want to find in the Find what text box. • Press the Tab key. • Type the replacement text in the Replace with text box. • Click the Replace or Replace All button. Find what text box Replace with text box

  36. Find and Replace Text and Formatting…continued The Less button was previously the More button.

  37. Find and Replace Text and Formatting…continued continues on next slide…

  38. Find and Replace Text and Formatting…continued

  39. Find and Replace Text and Formatting…continued To find and replace formatting: • In the Find and Replace dialog box, click the More button. • With the insertion point in the Find what text box, click the Format button. • Select the format to search and click OK. • With the insertion point in the Replace with text box, click the Format button. • Select the format to replace and click OK. • Click the Replace All button. Format button

  40. CHECKPOINT 2 • This is the name for text that appears at the top of every page of a multipage document. • fields • placeholder • footer • header • The Find button and the Replace button are located in the Editing group in this tab. • File • Home • Insert • View Answer Answer Next Question Next Question • This is a lightened image that displays behind text in a document. • WordArt • Clip Art • SmartArt • Watermark • To display additional search options, click this button in the Find and Replace dialog box. • Additional • Extra • More • Less Answer Answer Next Question Next Slide

  41. Formatting Pages Summary of Presentation Concepts • Change document views • Navigate in a document with the Navigation pane • Change margins, page orientation, and paper size in a document • Format pages at the Page Setup dialog box • Insert a page break, blank page, and cover page • Insert page numbering • Insert and edit predesigned headers and footers • Insert a watermark, page color, and page border • Find and replace text and formatting

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