Ground Control ™

1. Ground Control™ Document Control and Training Manager Features and Benefits Basic Set-up Use

2. Document Control and Training • Documents and training are inter-related • Standard operating procedures provide the basis for training • New documents often require training in order to be effective • Very often, document changes require additional training for effected personnel • Documenting the training for regulatory compliance can be challenging • For this reason, SBS has bundled • Document Control and • Training management • The Product • Easy to use, Menu driven • Intuitive Process flow • Requires very little training to begin using • Built using Microsoft Access • Runtime version of Access is included • No need to purchase Microsoft Access separately

3. Training Module - features and benefits • Tracks training classes and class rosters • Defines employee Positions • Prerequisites, Previous qualifications • Roles and Responsibilities • Required Training for the position • Tracks training requirements • By department • By manager • By individual employee • Tracks re-certification requirements • Identifies delinquent training • Rich set of reports and analysis • Measures the effectiveness of your training management system • A full introductory presentation on the Training Module may be found from our website http://www.sundaybizsys.com/TDB_Intro.pps

4. Document Control • Complete document lifecycle management • Controls any electronic document including • Microsoft office files: Word, Excel, PowerPoint • PDF, AutoCAD, SolidWorks • Control document releases • New documents • Revisions to existing documents • Obsolete documents • Ensure approvals are documented • Capture electronic signatures • Organize Documents • Organize by Type, Department, and Owner • Group related documents for quick reference • Simple, effective reports • Measure the effectiveness of your document control system

5. Document Control Setup

6. Easy Installation • Download the demo database • Save or copy the GroundControl.accde or GroundControl.mde file to a designated folder on your Network File Server • Once purchased, register the demo database (enter the Product Key) • Ensure all Workstations have • Microsoft Access or the free Runtime version of Microsoft Access • Read and write privileges to the designated folder on the Network File Server Note: The above graphic is for stand alone Access databases - SQL configurations are different

7. Document management set-up • Process Overview • Create Departments • Create Document categories • Create Locations • Enter employees • Create approval loops • Choose the desired revision format • Configure automatic e-mail messages

8. Add or Edit Departments • Documents may be assigned to various departments • This helps organize documents and • Improves search capabilities

9. Define Employee Types • Employee types help organize employees into groups • Improves organization and search capabilities

10. Define Training Class Categories • Helps organize or group training classes • Improves organization and search capabilities

11. Define Training Class Types • Helps organize or group training classes • Improves organization and search capabilities

12. Define Document Categories • Document categories are used to group or organize documents • Improves organization and search capabilities • Find documents faster • Filter forms for appropriate document types

13. Add or Edit Document Locations • Document locations • May refer to electronic copies only • May refer to physical distribution points or “Spec Books” • May refer to documents posted at workstations

14. Enter your Company Information • Used in specific reports

15. Select the Revision Format • Different revision formats may be selected • Lettered revisions • Numbered revisions • Note: Change must be saved before continuing

16. Enter Employee Information Enter general employee information E-mail address is important for e-mail distribution lists Enter one or more positions (for training management)

17. Define Employee Training Requirements • For Training Management, enter any employee specific training requirements

18. Set-up User Privileges Defines access levels for users

19. Add or Edit Document Approval Loops • Once employees have been added • Enter the Approval Loop Name • Select employees from the list

20. Define email distribution lists • Enter the list name • Provide a description for the list • Select one or more employees to define the email list • Employees and e-mail addresses must be previously entered

21. Managing Documents Create new documents Revise existing documents Obsolete documents Edit documents Approve or reject documents Release documents

22. Initial Login • Password protected Login • Restricts access to the program • Enables or restricts access to sensitive functions within the program • Electronic signatures • Users must re-enter their passwords to approve or reject document revisions For the demo version, use Employee: Admin Password: admin Select employee name and enter password

23. Using the Document Control manager Process flow-style navigation buttons Related reports, forms and functions

24. Document Flow • Simple, intuitive document flow • The document has a status • The document revision also has a status

25. General document information Create a new document Function buttons Filters display only desired documents Yellow fields are required fields Detailed information split into six tabs Send Automatic emails

26. Revise an existing document Revise a Doc, request a revision, or Obsolete a doc Detailed Revision history Enter a Detailed Revision description Link to electronic file

27. The Approval Loop populates the required approvals Document Approvals Electronic sign off for approvals or rejections

28. Document Group Group related documents together for easy reference

29. Create a Training Class linked to the document Training will be required each time a revision of this document is released Creates a training class linked to this document

30. Email Lists Choose the email list to notify when a new release is made Choose the email list to notify when all approvers have approved a document revision

31. Revision Requests Request a new revision, document a problem, or close an open issue

32. Approve a Document • Only designated users may access this form • Document data can be viewed, but not edited • Only documents with the status of “In progress” or “Rejected" appear on this form • Status is changed to “Approved” once all approvers have approved the rev. Password verification is required to approve or reject Click to approve a document Click to reject a document

33. Release a document • Only designated users may access this form • Document data can be viewed, but not edited • Only document revisions with the status of “Approved" appear on this form

34. Ground Control™ 2007 A separate version based on the Microsoft Access 2007 software

35. Background • Sunday Business Systems offers a version of Ground Control built on Access 2007 (same features with added functionality) • There are many improved features in Access 2007 that allow us to provide a better product to our customers.

36. Comparison • There are very few differences between Ground Control and Ground Control 2007 • Same interface • Same Process flow • Same functionality • Some key improvements include: • Calendar selections for date fields • Rich test memo fields • Improved document management • Store documents directly in the database • Archive old files • Retrieve archived files with a click of a button • Store multiple documents in a single version (document group) • NOTE: The Ground Control is limited to 2GB max file size

37. Saving electronic files in GC 2007 • In addition to the hyperlink to the electronic file, you may store the complete file in the database

38. Convenient features • Date selection calendars

39. Summary • The SBS Ground Control is a cost effective tool to • Ensure effective training compliance with • ISO 9001:2008 • AS 9100 • TS 16949 • OHSAS 18001 • ISO 14001 • Manage Document revisions and releases • Manage Employee Training records and schedules • Maintain paperless quality records • Analyze performance and develop improvement strategies • Save time and effort • Download a free demo from our website

40. About SBS • Sunday Business Systems is engaged in software sales and consulting services. • Applies Lean Manufacturing principles to Quality Management Systems • Sells affordable and efficient software solutions to help implement ISO9001:2008 compliant systems • Document Control • Corrective and Preventive Actions • Employee Training • Control of calibrated equipment • Preventive Maintenance • Statistical Process Control • Vendor Management • Communication / Continual improvement • Provides Training and instruction • Will customize the software for specific Customer needs

41. Sunday Business Systems Fueling Small Business Efficiency © 2012 Sunday Business Systems. All rights reserved. This presentation is for informational purposes only. Sunday Business Systems MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY. Microsoft is a registered trademark of Microsoft Corporation in the United States and/or other countries. • Visit www.SundayBizSys.com for: • Additional information • Free product demos • Pricing • Links to purchase software