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Sponsored Program Services Pre-Award

Sponsored Program Services Pre-Award. Amanda Hamaker, Assistant Director. SPS Pre-Award. Pre-Award Services Process Flow Roles and Responsibilities Faculty Feedback. Pre-Award Services. Pre-Award Centers: Discovery Park (DP) College of Engineering (COE)

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Sponsored Program Services Pre-Award

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  1. Sponsored Program Services Pre-Award Amanda Hamaker, Assistant Director

  2. SPS Pre-Award • Pre-Award Services • Process Flow • Roles and Responsibilities • Faculty Feedback

  3. Pre-Award Services Pre-Award Centers: • Discovery Park (DP) • College of Engineering (COE) • College of Science, College of Pharmacy, and College of Health and Human Sciences (COS/COP/CHHS) • College of Agriculture and College of Veterinary Sciences (AgVet) • Central (CPC)

  4. Process Flow • PI contacts appropriate Pre-Award Center • Proposal preparation involving all necessary parties • Proposal is routed for investigator and academic approvals • Proposal receives institutional review and endorsement by SPS • Proposal is submitted to the sponsor

  5. Roles and Responsibilities Pre-Award Center • Review sponsor guidelines and identify key issues • Prepare the budget and review the budget justification • Secure subcontract information • Assist with cost share documentation • Prepare Current & Pending Reports for investigator approval • Involve University Contracting Group services if needed

  6. Roles and Responsibilities Pre-Award Center • Assist with sponsor forms and electronic submission systems • Assure the proposal meets all sponsor guidelines and is in final form • Obtain appropriate academic and business office signatures and provide institutional approval • Assist with sponsor requests for re-budgets, Just in Time information, etc.

  7. Roles and Responsibilities Principal Investigator • Notifies Pre-Award Center of intent to submit proposal as soon as PI becomes aware of opportunity (at least 2 weeks prior to proposal deadline) • Familiarize self with submission application (RFP) • Provide technical content • Works with Pre-Award Center on fully costing the budget/ budget justifications

  8. Roles and Responsibilities Principal Investigator • Completes text and any other necessary agency forms in compliance with agency guidelines. May include: Checklist, Bio-sketch, Budget Justification, Current & Pending, etc. • Assures the proposal meets format requirements (fonts, page #’s, etc.) • Solicits and secures all cost share commitments

  9. Roles and Responsibilities Principal Investigator • Forwards entire proposal to Pre-Award Center • Make changes to documents as needed • Provides contact information to the Pre-Award Center for any proposal questions throughout the review process • Complete and approve the Proposal Submission Form • Notifies Pre-Award Center of collaborating institution(s) and provides business contact

  10. Proposal Submission Form • The purpose of the Proposal Submission Form (PSF) is to raise questions that should be considered by faculty researchers and University administrators before endorsing a proposal to a funding agency.

  11. Proposal Submission Form Generated from Coeus • Provides proposal information regarding: • Sponsor • Contacts • Amount • Dates, etc.

  12. Proposal Submission Form • Notifies appropriate parties regarding the use of human subjects, animals or rDNA • Academic Approvals • Credit splits (Reporting) • Conflict of Interest

  13. eRA Systems @ Purdue Pre-Award Post-Award www.purdue.edu/coeus

  14. eRA Systems @ Purdue

  15. Obtaining Faculty Feedback • Customer Satisfaction Survey • Sent to PI’s that submitted a new, resubmission or renewal proposal • Four question survey • Purpose is to provide feedback on the level of service provided for each proposal

  16. Dear Prof. XXXXXX, Sponsored Program Services Pre-Award staff recently provided assistance with your proposal to XXXXX. I am interested in receiving your feedback regarding assistance provided by XXXXX. We understand the major investment that you make in writing your proposals and want to ensure that we are providing the highest level of service to assist you. Please follow the link below to complete a four question survey about your recent experience. *Follow this link to the survey: * Purdue Pre-Award Services http://purdue.qualtrics.com/WRQualtricsSurveyEngine?Q_SS=4Pjk0XZ1B4Y0F00_emxrLTnpQaKSpMw&SVID=Prod> * Or copy and paste the URL into your browser: http://purdue.qualtrics.com/WRQualtricsSurveyEngine?Q_SS=4Pjk0XZ1B4Y0F00_emxrLTnpQaKSpMw&SVID=Prod Your response will only be used to improve the level of service provided by the Pre-Award staff in Sponsored Program Services. I appreciate your time. Sincerely, Mike Ludwig Director of Sponsored Program Services

  17. Obtaining Faculty Feedback • Customer Satisfaction Survey • Results can be viewed at • www.purdue.edu/sps/data/Welcome.html

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