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Federal Shutdown Impacts to Pre-Award and Post-Award Activity in Office of Sponsored Programs. Office of Sponsored Programs MRAM, October 2013. Areas Impacted. Proposal Submission New and Revised Notices of Awards Existing Awards and Contracts Subawards issued from UW on federal awards

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Federal Shutdown Impacts to Pre-Award and Post-Award Activity in Office of Sponsored Programs


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    1. Federal ShutdownImpacts to Pre-Award and Post-Award Activity in Office of Sponsored Programs Office of Sponsored Programs MRAM, October 2013

    2. Areas Impacted • Proposal Submission • New and Revised Notices of Awards • Existing Awards and Contracts • Subawards issued from UW on federal awards • Post-Award Sponsor Approval Requests • Advance Budgets and Budget Extensions • Closeout Read the October 8th MRAM email

    3. Proposal Submission • Business As Usual • All non-Federal proposals and Federal proposals in which the sponsor is accepting applications • Departments must meet GIM 19, sponsor deadlines and requirements

    4. Proposal Submission • Business is Anything but Usual • All Federal proposals in which systems are unavailable • Sponsors will announce revised deadlines • UW GIM 19 deadlines will be re-calculated • PIs have the option to submit to OSP with RTS=Yes or RTS=No • Applications marked RTS=No will be reviewed and returned

    5. New and Revised Awards/Approvals • Suspended as of October 1st • All new and revised federal awarding activity • Pre- and post- award approvals • OSP action- • Processing all funding and approvals received prior to the shutdown. • Therefore, you may see Funding Action (FA) and Post-Award Change (PAC) receipts for federal awards.

    6. Existing Awards and Contracts • Spending may continue on existing federal awards received – UNLESS notified differently by the sponsor. • “Stop-work” order or other suspension or termination notices • OSP will issue a PAC to place the budget number in a “Status 3” & immediately notify the PI/dept via e-mail • This prevents expenditures and revenue from posting • GCA may be contacted via GrantTracker for any exceptions to the Status 3 needed.

    7. Subawards (i.e., outgoing subcontracts) • Existing Federal Awards – • If rebudgeting is allowable under expanded authorities and within expanded authorities limits, modifying existing or funding new subawards may be considered. • OSP will not process changes to a subaward(add new or change existing), if sponsor approval is required. Please hold onto these requests.

    8. Post-Award Sponsor Approval Requests • Requests for approval (concurrence requests) that are already in OSP will be reviewed and placed on HOLD. • For new requests – • Submitted by sponsor system, please wait until system is back online • Submitted to sponsor by email, please wait until federal sponsors are back in the office

    9. Advance Budget Numbers Requests for Expected Awards • Advance Budget Numbers: • OSP will continue to grant eligibility for ABN • Be conservative in the amount of pre-award spending • There is never any guarantee the sponsor will cover these costs. • OSP will notify campus should there be any change or limitation we need to implement in this process.

    10. Budget Extensions • OSP can still receive budget extension requests. • All temporary budget extension requests will be processed. • All regular budget extension requests will be reviewed and placed on HOLD. • OSP cannot send required notifications to sponsors via sponsor systems. • OSP cannot fully process the Post-Award Change (PAC) and extend a budget number without sending these notifications.

    11. Closeout of Federal Sponsored Program • Most final reports are submitted via sponsor systems or e-mail • Therefore, Closeout Notification Reminders from OSP will be suspended until further notice. • OSP will resume the notification process when sponsor systems and staff are available. • Result – PIs may have less time to complete and submit their reports.

    12. Where do we go from here? • We anticipate a flurry of communication when the shutdown is over. • Sponsor systems may take up to a day to be back online. • OSP will continue to email MRAM with updates.