Strengthening the Government’s Purchasing Workforce

1. Joint Cooperative Committee Strengthening the Government’s Purchasing Workforce Sept. 2011 Kyungsoon Chang PPS South Korea

2. Background Procurement Education Institute Diversification in Learning Going Further Ⅰ Contents Ⅱ Ⅲ Ⅳ

3. Ⅰ. Background 1. Changes in Procurement Environment Responsibility towards Public Procurement Expanded Autonomy in Procurement Needs Education e-Procurement and International Sourcing • Demand for procurement education increased alongside greater • autonomy for local governments and public corporations • Being accountable for budget execution and improving • value-added procurement • Public procurement as a strong and direct means of governance • Changing demand from paper to digital • Need for greater expertise due to upgraded transparency • In depth understanding to international bidding

4. Ⅰ. Background 2. Two Approaches Procurement Education Institute Enhanced professionalism Diversification in Learning • Nurturing professional procurement officers by providing • professional and on-going learning

5. Ⅰ. Background 2. Two Approaches Procurement Education Institute • Providing educational opportunities for procurement leaders • - Procurement officers(PPS)900, (Public organizations)160,000, • (Suppliers)300,000, (Total)460,000 • - Outsourcing PPS professionals to other institutions for education • - “Administrator of PPS can provide procurement education to nurture • expertise and capabilities of those in charge of procurement and • supply at PPS, requesting organizations, and private companies" • (Government Procurement Service Act)

6. Ⅰ. Background 2. Two Approaches • Constant expansion of infrastructure, budget, and human resources • mgmt. • Cooperate with other institutions Diversification in Learning • Support the certification for achievements in accounting, foreign • language, etc., and encouraging on-going learning • Capacity building through Contract Officer Certificate and • PPS-MBA course • Activating study group, study paper, and rewarding for research

7. Ⅱ. Procurement Education Institute 1. Overview : History (’85) : Started regular education to PPS employees (’86) : Expand the scope of education to employees of public organizations (’08) : Legislation of professional procurement education (Government Procurement Service Act) (’10) : Launch the Center for Procurement Human Resource Development and establish administrative office

8. Ⅱ. Procurement Education Institute 1. Overview : Infra • Facilities : • Computer based rooms and general lecture rooms including dormitory • - Professional education facility is scheduled to be built in 2013 • Lecturer : Internal and external lecturers • - 5 full-time lecturers , 87 lecturers of PPS management level, • and 131 external lecturers • Budget Expense • - Spend approx. $1.2mil/yr for paying to lectures and operation

9. Ⅱ. Procurement Education Institute 2. Programs Constant Expansion of Education Contents • Customer-oriented courses, such as management of government • property and goods, e-Procurement and purchasing capacity building • through contract officer certificate and PPS-MBA course • Expand to private companies and public organizations [No. of participants] (Unit : person) 2006 2007 2008 2009 Categories 2004 2005 2010 Public Agencies 1,245 630 615 - 2,049 - 1,021 1,028 1,967 1,011 - 956 920 - 2,294 1,374 - 855 1,894 2,749 3,143 44 579 2,520 255 5,008 4,008 745 Suppliers PPS Total

10. Ⅱ. Procurement Education Institute 2. Programs • Highly demanded courses are provided on-line and the advance • courses are provided off-line Categorized Into Cyber, Basic, and Advanced Courses [ 2011 Professional Education Plan ] No. of Participants No. of total classes 4 Basic Education Educational Course Target No. of courses 77 Professional Education PPS and public organizations PPS and public organizations Novice Suppliers Internal personnel 34 3 5 3 22 2 8 400 3,470 320 180 1,400 5,770 Job Training 9 25 Cyber Education Total 124

11. Ⅱ. Procurement Education Institute 3. Cyber/Outsourced Program Expand Cyber Courses Dispatch Officials to the Central Officials Training Center or Private Education Institutions • Basic or legislation-related issues • In-class programs focus on case study or problem-solving • Encouraging diversity in education (planning, leadership, • capacity building of lecturers, etc…) • - ex) Korea Association of Procurement and Supply Management, • Universities, Korea Management Association, • Korea Productivity Center

12. Ⅱ. Procurement Education Institute 3. Cyber/Outsourced Program • Provide basic education based on position • Cooperate with professional institutions in informatization or • foreign language learning • - Outsource 59 personnel for basic education, 1705 for professional • education, 274 for informatization, 511 for foreign language, and 879 • for others. Total 3360 in 2010 • 14 employees dispatched to short/long-term graduate schools

13. Ⅱ. Procurement Education Institute 4. PPS-MBA Course Capacity Building for Management Initial Class 2010 (34 members) • Provide to potential 4,5-grade officers with 3 months further education • Nurture basic capacities such as marketing, management strategy, • and problem-solving • Activate practical points focusing on problem solving • Second class was Feb. 2011(22 members) • Third class commencing Sept. 2011

14. Ⅲ. Diversification in Learning 1. On-going Learning and Study Groups Mandatory On-going Learning Study Groups • Directors are responsible for employees’ learning • Front-line personnel must undergo 100 hours or more hours of learning • annually and promoted only learning requirements have been attained. • In-class learning is focused on case study and problem-solving ability. • More than 40% of on-going learning must be directly relevant to • job position • Average hours per employee was 129 hours in 2010. • Study groups based on specialties such as purchasing, construction • or stockpiling • Reward the groups with great results • Results are feedback to policies • Allow to find new ideas by utilizing cross-organizational group

15. Ⅲ. Diversification in Learning 2. Support for Career Development PPS Contract Officer Certificate Other Certificates • Introduced in ’04 • - Expanded to public officers in ’07 • Categorized into professional Contact Officer of 1st grade, • Contract Officer of 2nd grade, and Cost Analysis Officer • Incentives to passers and accounted as on-going learning • Support for the achievement of various certificates • * Certified Public Purchasing Officer, Futures Trading Consultant, • Trade Specialist • Budget support for on-going learning

16. Ⅲ. Diversification in Learning 3. Mentoring Mentors Assisting New Recruits • Provide 1:1 customized Job Training to newly transferred or appointed • employees • Support for work and overall livelihood • (Role Model) Policy practitioners, providers of administrative service, • servants of the people • (Core Capacity) expert in the work • (Manager’s Role) Appoint mentors to mentees • (Education) Mentoring Skill Program • (Incentives) Mentor experience updated on performance record

17. Ⅳ. Going Further • Enhance Lecturer’s Capability • Improve Infrastructure • - Facilities / Organization / Budget • Add on trend Programs Proactively • Fully Cover Demand for Learning • Provide International Program for • Developing Countries

18. Thank You