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Fire Procurement. Incident Business Workshop Ben McGrane May 3, 2011. R6 Fire and Aviation Contracting Team (FACT). Regional Office AQM Group FACT Members: Ben McGrane – Lead & Aviation Kermadine Barton – CO Leif Shjeflo – CO Juanita Johnson – Procurement Tech

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Fire Procurement


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fire procurement

Fire Procurement

Incident Business Workshop

Ben McGrane

May 3, 2011

r6 fire and aviation contracting team fact
R6 Fire and Aviation Contracting Team (FACT)
  • Regional Office AQM Group
  • FACT Members:
    • Ben McGrane – Lead & Aviation
    • Kermadine Barton – CO
    • Leif Shjeflo – CO
    • Juanita Johnson – Procurement Tech
  • Headquartered in Redmond, OR
  • Responsible for all preseason IBPAs
    • VIPR Competitive
    • Local IBPAs (noncompetitive)
  • Regional Aviation Contracts/Agreements
aviation helicopters
Aviation - Helicopters
  • R6 CWN Type III Helicopters
    • Current Contract expires 5/15/11
    • New BPA 2011
  • R6 Exclusive Use Type III Helicopters
    • Contracts – Exclusive Use
    • 4 Bases: Siskiyou, Frazier, Prineville, Wenatchee
  • National
    • CWN – RFP out soon
    • Exclusive Use - Renewed
aviation light fixed wing
Aviation – Light Fixed Wing
  • CWN Light Fixed Wing
    • Current BOAs awarded 2010
    • Year 2 of 3
      • 20 Vendors & 57 aircraft
  • Air Attack
    • LaGrande & Wenatchee – Year 3 of 3
    • Redmond & Klamath Falls – Year 2 of 3
agreement types equipment
Agreement Types - Equipment

Incident Blanket Purchase Agreement (IBPA)

  • Competitive Preseason IBPA
  • Noncompetitive Preseason (Local IBPA)

Emergency Equipment Rental Agreement (EERA)

ibpa vs eera
EERAIBPA vs. EERA
  • Contractor can check out PPE, Shelter, etc.
  • Rates: Established, 90%, or negotiated.
  • Term: ends at Demob
  • Cannot re-use

IBPA (VIPR)

Contractor comes equipped w/ PPE & shelter*

Rates: Competitive

Term: up to 3 years

Can re-use

competitive ibpas
Competitive IBPAs
  • Characteristics
    • Done in VIPR
    • National Template
    • Competitive Pricing
    • “Best Value/CBA”
    • Host Dispatch
    • Dispatch Priority
  • Resources:
    • Water Handling
    • Heavy w/ Water
    • Mechanics
    • Fallers
    • Potable/Gray/HW Trailer
    • Clerical
    • GIS
    • Mobile Laundry
    • Reefers
    • Heavy Equipment
    • Weed Wash
    • Fuel Tenders
region 6 local ibpas
Region 6 Local IBPAs
  • Same process as 2010
  • Last Year for USFS
    • Competing, Commercial Hire, or EERA in 2012
  • All preseason IBPAs administered thru FACT
    • E.g., Drivers, Camp Equipment
  • Established and/or Negotiated Pricing
    • Rate Guide
  • Still “hosted” through local Dispatch
  • ITEAM program
    • Employee Records
    • IBPAs
    • Dispatch
    • Electronic Process
eeras
EERAs
  • Hired after VIPR Agreements Exhausted
  • Incident Only
    • Hired for specific incident
    • Local AQM, Buying Teams, IMTs
    • Expire with demob
  • Can be used to make changes to IBPA
  • Can be done in ITEAM
  • Standard Method for Toilets & Tents
vipr ibpa update
VIPR IBPA Update
  • Most IBPAs from 2009 & 2010 still valid
    • E.g. Waterhandling
  • New Resources for 2011:
    • Heavy Equipment
    • Fallers
    • Fuel Tenders
    • Weed Wash
    • Helicopter Support Trailers*
    • Office Clerical *
    • GIS*
    • Communication Trailers*
    • Mechanics*
  • * Word of the Year = Protest
vipr rollovers
VIPR Rollovers
  • All existing VIPR IBPAs (2009 & 2010 awards)
    • Waterhandling, Potable/Gray/HW Trailer, Heavy Equip w/Water, Reefer, Mobile Laundry
  • Allowable Changes:
    • Vendors can re-price
    • Change Dispatch Locations
    • Upgrade/Replace Equipment
      • Recalculate Points
  • Will generate new DPLs for 2010
2012 templates
2012 Templates
  • Potable Water, Gray Water, Trailer Mounted Handwash Trailers
  • Portable Toilets
  • Mobile Laundry
  • Medical Equipment
  • Aircraft Rescue Firefighting Apparatus
  • Coach Bus
  • Vehicle Rental
  • ATV
  • Computers/Printers
  • Chippers
  • Mobile Sleeper Unit
  • Feller buncher/ Masticator/Forwarder/Skidder
  • Copier/FAX
  • Road Grader
  • Chainsaw Repair
references
References
  • Region 6 Fire Procurement Site:

http://www.fs.fed.us/r6/ppm/fire-procurement.shtml

Google “Fire Procurement”

  • POCs
  • Copies of VIPR Agreements
  • References, Guidelines, etc.
fire procurement agenda
Fire Procurement Agenda
  • Rate Guide Review
  • 2011 Equipment Updates
  • Payment Scenarios
  • Fire Procurement Resources
    • ITEAM Overview
    • Website Overview