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Fire Procurement

Fire Procurement. Incident Business Workshop Ben McGrane May 1, 2012. R6 Fire and Aviation Contracting Team (FACT). Regional Office AQM Group FACT Members: Ben McGrane – Lead & Aviation Kermadine Barton – CO Leif Shjeflo – CO Juanita Johnson – Procurement Tech

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Fire Procurement

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  1. Fire Procurement Incident Business Workshop Ben McGrane May 1, 2012

  2. R6 Fire and Aviation Contracting Team (FACT) • Regional Office AQM Group • FACT Members: • Ben McGrane – Lead & Aviation • Kermadine Barton – CO • Leif Shjeflo – CO • Juanita Johnson – Procurement Tech • Headquartered in Redmond, OR • Responsible for all preseason IBPAs • VIPR Competitive • Source List Resources • Regional Aviation Contracts/Agreements

  3. Committee Updates • Crew Committee • ODF is extending till November 30, 2012 • Last Year • ODF is retaining admin • New RFQ in development • Equipment Rates Committee = RIP • Re-tasked as Contract Equipment Committee • Developing Fire Procurement Field Guide

  4. Aviation - Helicopters • R6 CWN Type III Helicopters • BPAs awarded June 2011 • 13 vendors & 44 aircraft • R6 Exclusive Use Type III Helicopters • Contracts – Exclusive Use • 4 Bases: John Day, Prineville, Wenatchee (2) • National • CWN – New awards for FY12 • Exclusive Use – New Awards for FY12

  5. Aviation – Light Fixed Wing • CWN Light Fixed Wing • Current BOAs awarded 2010 • Year 3 of 3 • 20 Vendors & 57 aircraft • Air Attack • LaGrande & Wenatchee – Year 1 of 3 • Redmond & Klamath Falls – Year 3 of 3

  6. ICPI • Incident Contract Project Inspector • Incorporated into 310-1 October 2012 • IQCS October 2012 • Supplementing CRNW for 2012 • CRNW = Crews & Waterhandling only • ICPI = majority of IBPAs • ICPI will be THSP for 2012 • Region 6 held course April 2012

  7. Policy Changes – Drive Time D21. PAYMENT (All 2010 through 2012 Templates). D.21.8.2 language regarding Driver Hour Limitation was updated to state, "Driver Hour Limitation - The following Driver Hour limitations, as referenced at D.6.6, shall apply to this agreement: A. No driver will drive more than 10 hours (behind the wheel) within any duty-day. B. Multiple drivers in a single vehicle may drive up to the duty-day limitation provided no driver exceeds the individual driving (behind the wheel) time limitation of 10 hours. C. A driver shall drive only if they have had at least 8 consecutive hours off duty before beginning a shift. An exception to the minimum off-duty hour requirement is allowed when essential to: • accomplish immediate and critical suppression objectives, or • address immediate and critical firefighter or public safety issues. D. As stated in the current agency work/rest policy, documentation of mitigation measures used to reduce fatigue is required for drivers who exceed 16 hour work shifts. This is required regardless of whether the driver was still compliant with the 10 hour individual (behind the wheel) driving time limitations."

  8. Policy Changes – Drive Time • Follow IIBMH Chapter 10 • Contractor employees = Agency employees • DOT, FMCSA, etc. may have emergency exceptions; however, IIBMH needs to be followed! • Drive time, not shift or duty day.

  9. Policy Changes • For 2012 preseason IBPAs must be done in VIPR. • No more ITEAM “Local IBPAs” • Alternatives: • EERAs • Master Lists in ITEAM • Credit Card or Commercial Hire

  10. Agreement Types - Equipment Incident Blanket Purchase Agreement (IBPA) • Competitive Preseason IBPA • Done in VIPR • Noncompetitive Preseason (Local IBPA) Blanket Purchase Agreement (BPA) Emergency Equipment Rental Agreement (EERA)

  11. EERA IBPA vs. EERA • Contractor can check out PPE, Shelter, etc. • Rates: Established, 90%, or negotiated. • Term: ends at Demob • Cannot re-use IBPA (VIPR) Contractor comes equipped w/ PPE & shelter* Rates: Competitive Term: up to 3 years Can re-use

  12. Competitive IBPAs • Characteristics • Done in VIPR • National Template • Competitive Pricing • “Best Value/CBA” • Host Dispatch • Dispatch Priority • Resources: • Water Handling • Heavy w/ Water • Mechanics • Fallers • Potable/Gray/HW Trailer • Clerical • GIS • Mobile Laundry • Reefers • Heavy Equipment • Weed Wash • Fuel Tenders

  13. Source List Source List: • All non-VIPR resources will be in ITEAM • Optional Use • Pre-loaded, negotiated, etc. • Requires EERA each order • Local AQM/Procurement and/or FACT to support • Examples: • Porta Potties, Vehicles w/Driver, camp equipment

  14. EERAs • Hired after VIPR Agreements Exhausted • Incident Only • Hired for specific incident • Local AQM, Buying Teams, IMTs • Expire with demob • Can be used to make changes to IBPA • Can be done in ITEAM • Standard Method for Toilets & Drivers

  15. Rental Cars Three options for 2012: 1) Travel Card • On-Road Vehicles • Renter pays direct 2) BPA(s) • Enterprise, Dollar, etc. • Off-Road Vehicles 3) GSA RSVP • Numerous Vendors • All Vehicles • Longer term rentals

  16. Rental Cars - BPA • BPA(s) in process • Ordering Procedures = same as last year • Incident Admin = same as last year • Invoice Submittal = send to FACT • Payment = made by FACT

  17. Agreement Status Rollovers: • Done: • Mechanics • May 1st (est): • Waterhandling • Heavy w/Water • Heavy Equip • Weed Wash • Clerical/Heli Trailers • Reefers • Fallers New IBPAs: • May 1st (est): • Potable/Gray/Handwash Trailer • Mobile Laundry • Chippers • Misc Heavy Equip: • Graders • Feller Buncher • Masticator • Fuel Tenders

  18. New Website http://www.fs.usda.gov/goto/r6/workingtogether/contracting/fact • Finance Copies • References • Aviation Agreements/Schedules

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