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Fire Procurement. Incident Business Fire Procurement Workshop Fire & Aviation Contracting Team May 19, 2010. Overview. FACT Introduction Aviation Procurement Update Agreement Types 2010 IBPA Updates Incident Business “CD” . R6 Fire and Aviation Contracting Team (FACT). Stood Up 9/1/09

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Fire procurement l.jpg

Fire Procurement

Incident Business Fire Procurement Workshop

Fire & Aviation Contracting Team

May 19, 2010


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Overview

  • FACT Introduction

  • Aviation Procurement Update

  • Agreement Types

  • 2010 IBPA Updates

  • Incident Business “CD”


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R6 Fire and Aviation Contracting Team (FACT)

  • Stood Up 9/1/09

  • Regional Office AQM Group

  • Headquartered in Redmond, OR

  • Responsible for all preseason IBPAs

    • VIPR Competitive

    • Local IBPAs (noncompetitive)


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FACT Personnel

  • Ben McGrane: Program Lead & Aviation

  • Kermadine Barton: Water Handling, Mechanics, Clerical, GIS, Mobile Laundry, Potable/Gray/Handwash Trailers

  • Leif Shjeflo: Heavy w/Water, Fallers, Reefers, Rental Cars

  • Juanita Johnson: Local IBPA Administrator


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Aviation - Helicopters

  • R6 CWN Type III Helicopters

    • Year 3 of 3

    • Renewals for 2010

    • Rates updated 5/16/10

    • Schedule of Items Posted to web

  • R6 Exclusive Use Type III Helicopters

    • Helitack Only – No Rappel

    • 4 Bases: Siskiyou, Frazier, Prineville, Wenatchee

    • Awarded 5/13/10

  • National Type II IA


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Aviation – Light Fixed Wing

  • CWN Light Fixed Wing

    • Previous Contracts (‘07) Expired 3/31/10

    • 2010 awarded 4/1/10

      • 20 Agreements & 56 aircraft

      • Currently carding & inspecting

      • New Schedule to be posted on web

  • ATGS

    • LaGrande & Wenatchee – Year 2 of 3

    • Redmond & Klamath Falls – Year 1 of 3

      • Awarded in January


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Agreement Types - Equipment

Incident Blanket Purchase Agreement (IBPA)

  • Competitive Preseason IBPA

  • Noncompetitive Preseason (Local IBPA)

    Emergency Equipment Rental Agreement (EERA)


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EERAs

  • Hired after VIPR Agreements Exhausted

  • Incident Only

    • Hired for specific incident

    • Local AQM, Buying Teams, IMTs

      • Remember R6 IBPAs thru FACT only!

    • Expire with demob

  • Can be used to make changes to IBPA


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Region 6 Local IBPAs

  • New Process for 2010

  • All preseason IBPAs administered thru FACT

    • E.g. Dozers, Drivers, Camp Equipment

  • Previously done by local AQM/FAM

  • Established and/or Negotiated Pricing

    • Rate Guide

  • Still “hosted” through local Dispatch

  • ITEAM program

    • Employee Records

    • IBPAs

    • Dispatch

    • Electronic Process

  • Status


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Competitive IBPAs

  • Characteristics

    • Done in VIPR

    • National Template

    • Competitive Pricing

    • “Best Value/CBA”

    • Host Dispatch

    • Dispatch Priority

  • Resources:

    • Water Handling

    • Heavy w/ Water

    • Mechanics

    • Fallers

    • Potable/Gray

    • Handwash

    • Porta Pots

    • Clerical

    • GIS

    • Mobile Laundry

    • Reefers


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2010 Competitive IBPA Status

New IBPAs for 2010

  • Water Handling

  • Heavy Equipment w/Water

  • Buses *

  • Refrigerated Trailers *

  • Rollovers

  • Fallers

  • Mechanics

  • Potable/Gray/ Handwash Trailer

  • GIS

  • Office Clerical

  • Mobile Laundry


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Toilets, Handwash, & Tents

  • No VIPR Agreements

  • Local IBPAs or “Source Lists” for 2010

  • Distribute per Dispatch Center


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ITEAM Updates

  • Formatting Improvements

    • Forms cleaned Up

    • “Hanging Pages” being fixed

  • Dispatch Module

    • Search Features

      • Equipment Type, Forest, Vendor Name, Agreement #

  • Reports

    • Dispatch, Vendor Summary, All Agreements

  • Aviation

    • Developing Inspection/Carding Module

    • Agreement Module


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2010 “CD”

  • Website Handout

  • Region 6 Fire Procurement Site:

    http://www.fs.fed.us/r6/ppm/fire-procurement.shtml