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Focusing on Our Mission 2010 Grant Writing Workshop. Adapted with permission from the Houston Affiliate of Susan G. Komen for the Cure. Welcome!. Introductions Agenda Susan G. Komen for the Cure history Komen Chicago 2009 Community Profile 2010 Komen Chicago Community Grants

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focusing on our mission 2010 grant writing workshop

Focusing on Our Mission2010 Grant Writing Workshop

Adapted with permission from the Houston Affiliate of Susan G. Komen for the Cure

welcome
Welcome!
  • Introductions
  • Agenda
    • Susan G. Komen for the Cure history
    • Komen Chicago
    • 2009 Community Profile
    • 2010 Komen Chicago Community Grants
    • Review Process, Reporting Requirements, Key Dates
    • Next steps
housekeeping
“Housekeeping”
  • Ask questions!!
  • Open, honest, learning environment
  • Mutual respect
  • Everyone participates — no one dominates
  • Stay on schedule
workshop objectives
Workshop Objectives
  • Provide assistance and education on applying for a Komen Chicago Affiliate grant
  • Provide information on all grant funding programs
  • Assist in writing basic components of a grant proposal
  • Summarize the mission and history of Susan G. Komen for the Cure
susan g komen for the cure
Susan G. Komen for the Cure
  • A Sister’s Promise
    • Established in 1982 by Nancy Brinker to honor the memory of her sister, Susan G. Komen, who died of breast cancer at 36.
  • Our Mission
    • To save lives and end breast cancer forever by empowering people, ensuring quality care for all and energizing science to find the cures.
  • New Look/New Logo
    • 25th Anniversary unveils new name and logo
komen chicago service area
Komen Chicago Service Area
  • Service area includes: Cook, DuPage, Kane, Lake and McHenry counties
key fundraisers
Key Fundraisers
  • Key Fundraisers:
    • Chicago Race for the Cure
    • Dancing with Chicago Celebrities
    • Golf for the Cure
  • 75% of funds stay in local community for breast cancer education, screening and treatment
  • 25% of funds are for breast cancer research
komen chicago affiliate 2009
Komen Chicago Affiliate – 2009
  • Raised nearly $2 million for breast cancer research
  • Awarded nearly $8 million locally for breast cancer education, screening and treatment
  • Currently – 17 STEP grantees
what is it
What is it?
  • Community profile
    • Comprehensive community needs assessment
    • Ensures Affiliates are focusing efforts toward addressing specific, unmet breast health and breast cancer needs
    • Komen Chicago Affiliate’s Community Profile
      • Done every two years in conjunction with the University of Illinois at Chicago and the National Cancer Institute's Cancer Information Service
gaps access education disparities
Gaps: Access, Education, Disparities
  • Demographics
  • Breast Health Statistics
  • Key Informant Interviews
  • Breast Health Programs and Services

Identification & Prioritization of Needs

community profile information
Community Profile Information
  • A complete copy of the community profile is available on the Komen Chicago Affiliate Web site, www.komenchicago.org.
  • Planning for the 2011 Community Profile has started
  • Contact information
    • Leticia Kees – Lkees@komenchicago.org
2010 statement of need
2010 Statement of Need
  • Addressing Breast Health Disparities in Underserved Communities
  • Bridging Existing Gaps
request for application rfa
Request for Application (RFA)
  • Request for Grant Proposals for STEP Grants
    • Funding announcements will be made no later than March 31, 2010
    • Guidelines and instructions
    • Application components
    • Deadlines
  • Frequently Asked Questions
writing a grant from planning to evaluation
Writing a Grant — From Planning to Evaluation
  • Planning the Proposal
  • Writing the Abstract
  • Writing the Organization History
  • Project Narrative
    • Need for project
    • Writing goals and objectives
    • Activities planned
    • Timeline
    • Evaluation methods
    • Collaboration; Comparable Projects
  • Budget
    • Project Budget
    • Budget Justification
    • Current Sources of Funding
    • Internal Control Measures
helpful hints
Helpful Hints
  • Read the RFA carefully — follow ALL directions
  • Make sure to use the correct application
  • Include all required forms
  • Be innovative, passionate, realistic, specific
  • Write clearly; use active rather than passive voice
  • Avoid jargon or acronyms
  • Consider headings to improve readability
  • Check grammar, spelling and typos
  • Ask someone else to review your proposal before submission
planning the proposal
Planning the Proposal
  • Do your homework!
    • Know Komen’s mission, history, past granting history, etc.

Before you begin . . .

    • Consider how your project “fits” with Komen’s mission and funding priorities
    • Obtain input from the personnel in your organization that will be responsible for implementing the project
    • Explore opportunities for collaboration with others in your community
    • If you are proposing a new program, ensure you are not duplicating existing programs
writing organization s information
Writing Organization’s Information
  • Clearly state organization’s mission
  • Provide a brief summary of the organization’s history, mission and goals of the organization
  • Do not exceed 200 words
  • Not necessary to repeat this information in the Project Narrative
writing the abstract
Writing the Abstract
  • First impressions are important!
    • Abstract is used in publications to describe your project
    • Abstract is the reviewer’s first impression of your proposal
    • Communicates the essence of your project
    • Should be succinct and interesting
  • Include a short description of your project, the service(s) you plan to provide, target population, numbers if applicable, geographic focus and any other relevant information
  • 200 words maximum
project narrative
Project Narrative
  • Explanation of your project
    • Include need for education, screening, diagnostics or treatment
      • Use local statistics
    • Describe target population and benefits of the project
      • Use specific statistics to support why the project is needed
    • Clearly describe how project addresses the statement of needs from the Komen Community Profile
    • Uniqueness of your program — why you?
goals
Goals
  • Goals
    • Describe changes you are going to produce through your project
      • Increase access to breast cancer screenings for Chinese women living in AMCE County
      • Provide breast cancer diagnostic screening and treatment for indigent and/or uninsured women in XYZ County
objectives
Objectives
  • Objectives
    • Be specific, focus on target audience
    • Use a noun and action verbs
    • Tangible, concrete, measurable and achievable within the grant period
    • Be realistic
    • Basis for activities and evaluation
      • Provide screening mammograms to 100 uninsured, Chinese women living in ACME County using a mobile mammography van
      • Provide 275 diagnostic procedures including mammogram, ultrasound, biopsy, fine needle aspiration and surgical consultation to indigent and/or uninsured women living in XYZ County
activities planned implementation timetable
Activities Planned / Implementation Timetable
  • Describe what you will do to achieve objectives
    • “Community-based and faith-based organizations will be contacted to schedule screening dates”
    • “Schedule 1 mobile mammography screening date per month”
    • “Conduct a monthly breast cancer educational program taught by nurse and nutritionist”
evaluation methods techniques
Evaluation Methods & Techniques
  • Evaluation determines if program has been successful
  • Two types
    • Impact or Goal-Based evaluation: Compares program results against the objectives
    • Process evaluation: Geared to more fully understand how a program works – how does it produce the results it does; Identifies strengths and weaknesses of a program; Helps to improve delivery of services
letters of collaboration long term funding
Letters of Collaboration / Long-Term Funding
  • Description of other organizations participation in the project
    • Describe specifically what the organization will provide
  • Description of other funding available for the project and/or strategies for funding that would ensure continuation of project should Komen funds not be available
comparable projects
Comparable Projects
  • Briefly describe other comparable projects in the service area
  • Explain why your proposed project is not duplicating current services
    • Uniqueness of the project
      • Example – cultural issues or language
    • Need is greater than what current programs can meet
budget forms and justification
Budget Forms and Justification
  • Projects become reality because the central idea is sold, not because the proposal is cheap!
  • Be realistic! Ask for what you need to ensure the project is successful.
  • Note restrictions
    • Salaries must be for personnel related to this project and not the general work of the employee
    • Equipment costs may not exceed 30% of direct costs and should be exclusively used on this project
budget forms and justification32
Budget Forms and Justification
  • Justify expenses — Do they follow with the narrative?
  • Provide clear and concise explanation of budget line-items
  • Include calculations
    • $100,000 salary x 20% = $20,000
    • Fringe benefits - $20,000 x 25% = $5,000
    • $50 for office supplies x 12 months = $600
current sources of funding internal controls
Current Sources of Funding / Internal Controls
  • Current Sources of Funding
    • Use form provided to included other committed funding sources
  • Internal Control Measures
    • Describe how you ensure Komen funding will be spent as the grant describes
      • Vendor selections (bid process)
      • Segregation of duties over cash disbursement and payment processing
      • Use of accounting program to track expenses
      • Board of directors oversight
prior komen funding project summary
Prior Komen Funding Project Summary
  • NEW in 2010!
  • Do not include final report
  • Provide one page summary of:
    • Brief description of project most recently funded by Komen (include date of funding)
    • Project accomplishments and challenges
    • Number of women served through the grant
    • Overall results of project
  • Complete form on all previous Komen funding
grant review process
Grant Review Process

Overview of Review Process

  • Compliance review
  • Local peer review
  • Board Approval Process
what happens if you become a grantee
What Happens if You Become a Grantee?
  • The first step once you have been awarded funding is to execute the grant contract.
  • Once the Komen Chicago receives the executed contract then the first half of your payment will be sent.
  • Attend Grant Awards Reception
  • Make sure you are collecting the data necessary for the six month progress report and final report.
  • Make sure to turn reports in on time!
what happens if you become a grantee37
What Happens if You Become a Grantee?
  • Any changes to the grant need to have written approval from the Komen Chicago Affiliate. Change request forms are available on website under grantee resources.
  • Be prepared to host at least one site visit during the grant cycle.
  • Utilize the Komen Chicago Affiliate Mission Manager to help answer any questions or concerns related to the grant process.
next steps
Next Steps
  • Application Deadline
  • Notification of Receipt
  • Review Process
  • Funding Announcements