What is docuvita document management system?

1. docuvita docuvita Powerful Document Management for Small and Medium-Sized Companies

2. Document Management System (DMS) is an electronic solution that helps organisations to streamline their document management processes

3. It enables capturing, retrieval, sharing, tracking, revision, distribution and archiving of any type of digital document and hence information and data they contain across the company docuvita DMS docuvita DMS It offers easy traceability of documents and audit trail of document creation, access, modification, approval and submission ensures statutory or regulatory compliance, such as tax declarations, conformation to various standards (e.g. ISO, FDA, etc.) and GDPR.

4. Do you deal with any of these problems? Do you deal with any of these problems?

5. No more space to store No more space to store your business your business documents? documents?

6. Can’t find the Can’t find the document you are document you are looking for? looking for?

7. This is how you will manage This is how you will manage documents and processes with and processes with docuvita documents docuvita

8. docuvita DMS The Solution SAVE TIME & RESOURCES NOW! SAVE TIME & RESOURCES NOW!

9. docuvita DMS Access your documents anytime and anywhere Access your documents anywhere Access your documents anywhere docuvita is compatible with all devices including desktops, laptops, smartphones and tablets

10. docuvita – Key Features Quickly find content and keywords Ready for the Future Intuitive interface for easy learning Web-Service API to connect to external products Web-based Client for usage on any device Easy adaptability and integration Works on-premise and in the cloud Audit-proof, GDPR ready Workflows to support processes

11. docuvita Functionality Store all files in one central repository. In docuvita you can store all your document types: doc, docx, pdf, xls, xlsx, ppt, scanned documents, video, images Automate all the document-driven processes with the powerful docuvita Workflow Server. Scan documents and convert the content into usable information for the business Powerful Full-text Search capabilities that allows you to search documents or the document content in fraction of seconds

12. docuvita, one Document Management System to manage all your files coming from any source.

13. Internet Capturing with Scan, Barcode, Mass import, email Search & Retrieve Documents docuvita docuvita Document Document Management Management Workflow, Processes, Follow Up, … Guest User Access Effectively Effectively Manage Manage Documents Documents Archiving Outbound Documents Secure Deletion, Retention Management

14. docuvita – Data Import with AutoProfiler The AutoProfiler is a powerful function for the semi-automatic or fully automatic transfer of data and the realization of various import scenarios •XML-based importing tool •Realization of import scenarios of all kinds •Documents (PDF, COLD), Scanning, E-Mail docuvita.AutoProfiler docuvita Database

15. docuvita – Native Workflow Engine User-configurable workflows support business processes Auto Tasks Start User Task End Fully integrated workflow engine Realization of user tasks Automation of tasks

16. docuvita – Native Workflow Engine Automation of Document Import & Data Collection Extract Extract Data Data Scan Scan Invoice Invoice Collect Collect Data Data Automatic Automatic Classification Classification Automatic Automatic Storing Storing Search Search & & Import Import Validate Validate Data Data End End Automation of Data Entry in ERP / CRM

17. docuvita Data Security Prevent Document Prevent Document Manipulation Manipulation File Encryption File Encryption Multi Multi- -Level Delete Function Level Delete Function User Access Control User Access Control

18. docuvita Advanced Integration Documents Stored and Managed Centrally Documents Stored and Managed Centrally With docuvita you can protect any existing IT investments while keeping your data available centrally. docuvita enables seamless integration into existing software like ERP, CRM, mail server, MRP and it is compatible with all known scanners, printers and MFP-devices.

19. docuvita document management system Benefits

20. docuvita Disseminates the information to all the Departments HR HR Management Management Board Board Suppliers Suppliers Customers Customers Accounting Accounting

21. docuvita Boost Teamwork Workflows Workflows Versioning Versioning For authorized users, it is always possible to access older document versions and to see who has edited them. Handle your business processes clear and easy. Common actions include e.g. querying decisions, monitoring deadlines, automatically sending e-mails and many more. Check Check- -In and Check In and Check- -Out When a document is marked for editing (Check-in), other users can see directly who is editing the document and when processing is complete (Check-out). Out Notes Function Notes Function Personal notes on documents, folders and files allow you to transfer document-related information without necessarily embed it directly into the document.

22. docuvita Benefits Employees CEO/ CEO/ President President Cost of filing HR HR Finance Finance Cost of Lost and Misplaced files Engineering Engineering Cust Svc Cust Svc Processes Profit Equipment S/R S/R Q/A Q/A Improve Customer Service Sales Sales Marketing Marketing IT IT Internal collaboration Production Production Costs Costs Compliance with Legislative Framework and Quality Assurance Standards

23. Reduce Reduce Document Document Handling Costs Handling Costs By going paperless, our customers have decreased document-related costs by 20%- 40% with docuvita.

24. Boost Boost Productivity Productivity On average, docuvita customers have freed up 30 to 60 minutes a day for each of their employee by eliminating manual tasks like paper management, finding documents and document sharing.

25. docuvita customers meet compliance requirements with easiness and have decreased the related costs by 42%. docuvita customers are GDPR compliant by design! Reduce Regulatory Reduce Regulatory Compliance Costs Compliance Costs

26. With docuvita.WorkflowServer customers have optimized their approval processes for invoices, contracts or quality management processes and reduced their costs by 37%. Improve Process Improve Process Efficiency & Efficiency & Controlling Costs Controlling Costs

27. Why chose docuvita DMS?? “We achieved the digital transformation of our school with docuvita and we realized the multiple advantages of the solution, such as in the field of processing the incoming invoices. The entire workflow - from receipt to payment - is automated, saving a lot of time Moreover, the automation of the processes minimized the typical human errors, such as incorrect filing or accidental deletion of a file. “ Marcus Wagner Director Business & Finance International School of Augsburg

28. docuvita Customers & Partners Invoice Archive at the EDI Leader Seeburger AG One of Europe's largest university hospitals (Central Facility Management; Invoice, HR prospectively) QMS at PTA Business Consulting docuvita White Label Version Medical Document Archive in a big University Hospital

29. docuvita contacts www.linkedin.com/company/docuvita-international https://twitter.com/docuvitaInt_DMS info@docuvita-international.com www.docuvita-international.com

30. thank you. thank you.