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PRIIA 305 NGEC DOCUMENT MANAGEMENT SYSTEM PILOT PROGRAM

PRIIA 305 NGEC DOCUMENT MANAGEMENT SYSTEM PILOT PROGRAM. Status & Urgent Change Discussion. David Warner June 22, 2011. Document Change Procedure . DCR Submitted Document Updated. Miracle Happens. DMS Overview/Purpose. Manage NGEC-Approved Documents Specifications Support Documents

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PRIIA 305 NGEC DOCUMENT MANAGEMENT SYSTEM PILOT PROGRAM

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  1. PRIIA 305 NGECDOCUMENT MANAGEMENT SYSTEMPILOT PROGRAM Status & Urgent Change Discussion David Warner June 22, 2011

  2. Document Change Procedure DCR Submitted Document Updated Miracle Happens

  3. DMS Overview/Purpose • Manage NGEC-Approved Documents • Specifications • Support Documents • Process Documents • Drawings/Engineering Documents • Consistency w/NGEC Guiding Principles • Ensure Appropriate Review • Configuration Control

  4. Key Players Revision Control Coordinator (RCC) Document Control Coordinator (DCC) One for each document Led original document development Document Control Board (DCB) Technical Subcommittee heads Can be different for different documents Technical Subcommittee (TS) Executive Board (EB) Review Panel (RP) Administrative Support (Camren Cordell)

  5. Document Change Requests-1 Minor Change Request Generally administrative in nature that do not affect the technical content of document Typographical errors Updated specifications Formatting DCC has authority to approve DCC returns approved DCR to RCC

  6. Document Change Requests-2 Major Change Request Everything else Affects final vehicle design/performance Administration of procurement processes Interoperability of vehicles with other rail equipment Document Control Board must adjudicate Handled by “head” of technical working group 10 working days to review DCB provides decision to DCC Approved Approved as Amended Rejected DCC returns DCR to RCC

  7. Document Change Requests-3 • RCC files accepted changes in “suspense file” • RCC prepares summary of changes for TS vote • TS votes on changes • Review Panel approves changes • Executive Board approves changes • RCC and Administrative Support • Changes placed in document • New revision issued • Web site postings made

  8. Document Change Requests-4 Urgent Change • Time-sensitive Major Change • Occur at critical time during vehicle procurement • Material Orders • Engineering Drawing Changes • Production Impacts • Time frame of Major Change unacceptable • Days instead of weeks • Proposal vetted by members of Technical Subcommittee, Executive Board and Review Panel

  9. Proposed Urgent Change Procedure • RCC received DCR • Forwards it to DCC • Informs RP and EB of Urgent Change • DCC forwards DCR to DCB with 2 day deadline • TS and RP concurrently review DCR with 3 day deadline • EB votes (E-mail) with 2 deadline • RCC informs DCR author of approval • Updating of document follows

  10. Proposed Urgent Change Procedure-2 Highlights Days Instead of weeks Takes advantage of communications technology Maintains the process by which original documents were created DCB same as for each specific document TS and EB-same as present Permanent Review Panel

  11. Document Change Procedure Thank you Questions Miracle Complete

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