its procurement workshop n.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
ITS Procurement Workshop PowerPoint Presentation
Download Presentation
ITS Procurement Workshop

Loading in 2 Seconds...

play fullscreen
1 / 26

ITS Procurement Workshop - PowerPoint PPT Presentation


  • 68 Views
  • Uploaded on

ITS Procurement Workshop. Module 2: ITS Procurement Characteristics and Challenges. Horror Stories. “Burying the Software Contractor” “A Risky Proposition”. “Burying the Software Contractor”. VDOT disaster – project folded WSDOT – one year late, $$$$ lost. “A Risky Proposition” .

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'ITS Procurement Workshop' - dermot


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
its procurement workshop
ITS Procurement Workshop

Module 2: ITS Procurement Characteristics and Challenges

horror stories
Horror Stories
  • “Burying the Software Contractor”
  • “A Risky Proposition”
burying the software contractor
“Burying the Software Contractor”
  • VDOT disaster – project folded
  • WSDOT – one year late, $$$$ lost
a risky proposition
“A Risky Proposition”
  • Project delayed 6 months.
  • ITS Division got a black eye in the view of the Commissioner
  • System Integrator bore all costs of testing.
  • System Integrator went out of business.
horror stories lessons learned
Horror Stories:Lessons Learned
  • Don’t “bury” your software developer!
  • Select software developer based on qualifications.
  • Don’t shift all the risk to a system integrator.
workshop terminology
Acquisition

Procurement

Work Structure

Method of Award

Contract Type

Workshop Terminology
workshop terminology1
Workshop Terminology
  • Acquisition
    • Comprises the complete cycle from concept to installation and (sometimes) maintenance and operations.
  • Procurement
    • A step in acquisition. Includes the work and contract “structures”, contractor selection and payment structure.
workshop terminology2
Workshop Terminology
  • Work Structure
    • How is the work allocated to contracts. Are multiple contracts used?
  • Method of Award
    • How the contractor is selected.
      • Qualifications, cost, combined qualifications and cost.
workshop terminology3
Workshop Terminology
  • Contract Type
    • How the contractor is paid.
      • Fixed Price, Cost Reimbursement, Incentive
federal contract terminology

“… the supervising, inspecting, actual building, and all expenses incidental to the construction or reconstruction of a highway...”

Construction

Federal Contract Terminology
federal contract terminology2

Allows states to use their own processes to procure projects that are NOT defined as construction under federal rules.

Common Rule

Federal Contract Terminology
federal contract terminology3

“Special Experimental Project 14” - encourages and solicits innovative procurement and project delivery practices of all types

SEP 14

Federal Contract Terminology
procuring its projects
Procuring ITS Projects
  • FHWA determined that many ITS projects are not considered Construction (10-6-99 Memo)
  • If it is not Construction, then method of contract award does not have to be low-bid
terminology review
Acquisition

Procurement

Work Structure

Method of Award

Contract Type

Legal Framework

Construction

Engineering and Design Services

Common Rule

SEP 14

Terminology Review
exercise 1 traditional vs its projects
Exercise 1: Traditional Vs. ITS Projects
  • Maturity of the Technology
  • Design Criteria
  • How Described
  • Design Life
  • Client vs. Vendor Knowledge
  • Progress Visibility
  • Procurement Process
lessons learned
Lessons Learned
  • ITS is different from traditional projects.
  • Different nature implies a different approach to:
    • project management
    • procurement
exercise 2
Exercise 2

If Architects Had to Work like Programmers

architects as programmers
Architects as Programmers
  • Part 1 Discussion
    • Can you identify any missing requirements?
    • Is there enough information to correct deficiencies of the existing house?
    • What are the main functions for the new house?
architects as programmers1
Architects as Programmers
  • Part 2 Discussion
    • What are the implications to designing for the 1952 Gibson refrigerator?
    • How could siding specification (aluminum, vinyl, composite) be improved?
    • Who makes decisions on design?
review questions
Review Questions
  • Given that the specifications for this house are problematic, how should the contractor and client work together?
  • Should this be a low bid selection?
  • How would this affect procurement?
what s the point
What’s The Point?
  • We would never try to design a house like this. But this is how we have been procuring ITS.
  • And, you cannot specify ITS as readily as you can a house.
lessons learned1
Lessons Learned
  • It is difficult to describe things completely using words - there are often things missing, misinterpretations and conflicts.
  • Need a process that allows iterative approach to complex requirements development. More iterative than traditional approach - why?
virginia dot lessons learned
Virginia DOT-Lessons Learned
  • One impetus for change is FAILURE
  • Definition of a “construction” project
    • Wireless  construction
    • Fiber = construction
  • Separate the ITS Work
  • Look at other department’s or agency’s IT procurement process