Sustainable Procurement Train-the-Trainers Workshop

1. Sustainable ProcurementTrain-the-Trainers Workshop Office of Sustainability 2010

2. Agenda • 8:30 Introductions - Ice breaker • 8:45 What is Sustainability? What is Sustainable Procurement? • 9:15 Commodity clusters • 10:00 Break • 10:15 Social side of Sustainable Procurement • Just Us Video • 10: 50 Myth Busters, Check list and Commodity brain storm • 11: 30 Tools and resources • 12:00 Finish

3. Goals • Gain an awareness/understanding of sustainability. • Learn about and practice using tools to help with sustainable procurement.

4. Introductions Ice breaker

5. Sustainability Wheel • At the center of the wheel is academic life which represents governance issues, student life, and academic achievement. • Six major inputs support academic life (in orange). On the outer ring are positive outcomes that we aim to achieve (in yellow) and negative outputs that we aim to reduce (in blue). • A primary approach of sustainable activity is to make the most effective use of inputs and reduce negative outputs.

6. History – Office of Sustainability • Office established in January of 2008 with the Director of Sustainability. • Reports to the Vice-President of Finance and Administration. • DSU Sustainability Office and Dalhousie College of Sustainability also established in 2008.

7. Office Pillars of Action

8. Definition sustainable procurement • is a key method for delivering an organization’s sustainable development priorities. It is about taking social and environmental factors into consideration alongside financial factors when making procurement decisions. (Forum for the Future)

9. What is the impact of procurement on Sustainability issues? • Large! amount purchased x type of products and there impacts • At Dal we purchase many things from around the world. • On our own and with others we can influence markets.

10. Methods for Purchasing Procurement at Dalhousie is facilitated by the Purchasing Department. Dalhousie employees have the opportunity to direct their purchases towards more sustainable conscious goods and services within the following thresholds: • $1,500 can be made directly using a Pcard or on a Requisition. • For goods purchased over $1,500 up to $25,000 Purchasing requires quotation(s) and a Requisition. • For goods over $25,000 we must go to public tender through Purchasing. • Visit http://purchasing.dal.ca/ for more information.

11. Commodities • Paper • Toner • Appliances • Electronics: printers, faxes, computers, monitors, phones .. • Office Supplies • Couriers • Custodial and grounds equipment and supplies • Food and Beverages • Accommodations/Travel • Furniture • Renovation and Construction Equipment & Supplies: Lights, paint, Automobiles • Laboratory Equipment & Supplies • Advertising Products

12. Paper & Printing • Dalhousie currently use a supply agreement enabled by Interuniversity Services Inc. where competitive quotes were gathered and sustainable product compared. This contract is available to all Dalhousie by contacting the Print Centre. 100% post-consumer paper is available. • Reduce paper consumption by editing on screen and only printing the final product. • Print double sided • Recycle paper instead of putting it in the garbage.

13. Sustainability Procurement Trends – Beyond the purchase cost • Need examining whether a product is really needed or are there alternatives to purchasing (rent, lease, etc) • Sourcing from environmentally and socially sound suppliers (fair trade, local products, companies with established environmental policies) • Addition of health criteria: indoor air quality and pollutant criteria • Accounting for the total environmental and economic impact of a product or service (pollution, recycled content, local suppliers, etc.)

14. Sustainable Procurement Trends – Beyond the purchase cost • Triple bottom line accounting versus traditional financial accounting • Provision of more tools – purchasing guides and frameworks • Movement from policy to regulation (i.e. US EPA) • Adoption of existing standards (ex. Energy Star) versus device specific requirements

15. Impacts of Sustainable Procurement

16. Sustainable Procurement Framework • People • Policy • Procurement Process • Engaging suppliers • Measurement and Results

17. Goods and Services Overarching Principles: Avoid, Reduce, Efficient Use, Triple Category Consideration (Below)

18. Sustainable Procurement Check Listadapted from City of Ottawa http://www.ottawa.ca/residents/environment/workplace/procurement_en.html • Absolutely necessary [Env., Econ]Is this purchase absolutely necessary to our operations? Can we do without it? • Durable [Env., Econ.]Is it built to last? Does it need lots of maintenance? What is the overall cost of ownership? • Energy and fuel-efficient [Env., Econ.] Does the product help us to save money on energy or fuel? • Local source [Env., Econ., Soc.] Can this product be purchased from a reliable local source? Does it require less fuel or energy to bring this to our workplace? • Responsible source [Soc., community Econ.]Does the manufacturer provide proof of responsible environmental and social practices? Is the manufacturer paying workers standard wages and benefits? • Reusable [Env., Econ.] Can the product be used several times for the same or multiple purposes? Can we borrow it, rent or get it used? • Low or no environmental impact [Env.]Is the source material easily renewable? Is there any negative impact on the environment in the harvest, production, transportation, use or disposal? Is it recyclable? • Right size [Env., Econ.] Can it be smaller, lighter or made with less material?

19. Dal - Sustainability Procurement Highlights to Date • Avoidance: • Pesticide-free landscaping • Tray less in cafeterias • ReUse: • Chemicals exchange program • Second hand text book sales • Furniture Re-use • Recycled Content: • Switch to 30% post-consumer content paper • 100 per cent recycled, non-bleached and single ply toilet paper and paper towels • Mugs, clothes, other products in Book store • Green Building (materials) - LEED

20. Dalhousie is first University Energy Star Partner in Canada- agreed to promote following energy star products

21. Role of Certification? • Use of Certification as a preference point and/or minimum standard. Comprehensive Singular category Be wary of Green washing: http://sinsofgreenwashing.org/findings/the-seven-sins/

22. What do we buy? Activity: • In groups have a discussion about what you buy. • Decide which 3 items/categories you buy most often or spend the most money on. • Write the name of each of those 3 on a post-it. • Hand them in to the moderator for grouping.

23. Common Areas of Concern regarding the social side of Sustainable Procurement • Fair payment • Child Labour • Worker rights • Voices & Choices • Information • Working conditions • Health & safety • Education • Environmental sustainability • Raw materials & community impact • Complex supply chains

24. Levels of Assessment • Voluntary reporting & Sustainability Principles • e.g. Corporate Social Responsibility reporting • ISO 26000 • Self-assessments • External guidelines • Internal assessments • Third-party monitoring • e.g. Fair Trade • Regulations and laws • State enforcement

25. US Sweatfree Public ProcurementPurchasing Consortium • http://buysweatfree.org/

26. Apparel Standards • Industry still lagging with transparency • Often voluntary measures • Include positive criteria in RFPs and contracts • Can also use negative screens (media & watchdog reports) Standards • Fair Trade (www.transfair.ca) • Global Organic Textile Standard (www.global-standard.org) • Worldwide Responsible Accredited Production (www.wrapcompliance.org) • Considerations • Governance • Self-assessments • Frequency & method of monitoring • Fees • Enforcements / Fines • International Labour Organization standards www.ilo.org/global/lang--en/index.htm

27. Mythbusters! Myth #1 Financial cost is the only decision criteria .

28. Fair Trade vs. Non-Fair Trade Coffee Non-fair trade (PC) Fair Trade (Just Us!) Financial Cost $9.49 for 340g ground Arabica min. price to producer reduces handlers and can mean a higher price to consumer Environmental Cost Has Organic certification Minimize lifetime impact More human energy Social Cost Safe working conditions Fair payment Community enhancement • Financial Cost • $5.29 for 343g ground Arabica • Environmental Cost • Energy intensive • Can have organic certification if not - Pesticides – Toxics • Clear cutting • Social Cost • Working conditions • Wages • Community disparity Other considerations: Transport, Demand,…

30. Fair Trade - Not just coffee Slide provided by Just Us! Development and Education Society

31. Myth #1 BUSTED! Financial savings don’t always outweigh the other costs. The triple bottom line • Financial • Environmental • Social

32. Screening

33. Mythbusters! Myth #1 It’s more expensive to be sustainable.

34. Energy Star vs. Non-Energy Star Computers Non-energy Star Energy Star Idle mode (46W*5853 hrs*$0.103/kWh) =$27.73 Sleep mode (2W*439hrs*$0.103/kWh) =$0.09 Off mode (1W*2467hrs*$0.103/kWh) =$0.25 =$28.07 • Idle mode (69W*5853hrs*$0.103/kWh) =$41.60 • Sleep mode (3W*439hrs*$0.103/kWh) =$0.14 • Off mode (2W*2467hrs*$0.103/kWh) =$0.51 =$42.25

35. Myth #2 BUSTED! Energy Star saves $14.18 per year in electricity! • Average lifetime is 4yrs = $56.72 savings • Think about the number of computers on campus! $$$ • Cost to purchase • Cost to run • Cost to maintain • Cost to dispose of

36. Sustainable Procurement Toolkit Scenario Use check list from Slide 18 Activity Brainstorm consideration for a commodity of interest Discuss

37. Sustainable Procurement Toolkit Where to find it • http://office.sustainability.dal.ca/Programs/Procurement_and_Wast/Procurement// What’s in it • Trainer Power Points and Outline • Energy Star Purchasing Guide • Energy Star Calculator • Session Power points and outline • Web resources • Extra energy star intranet and Province of NS online training

38. 2 hr. Training Curriculum Where to find it • http://office.sustainability.dal.ca/Programs/Procurement_and_Wast/Procurement// Covers • Sustainability and sustainable procurement • Triple bottom line • Sustainable procurement toolkit

39. What now? Deliver your training session! Take the Province of Nova Scotia online Sustainable Procurement training • You will be acknowledged on the Office of Sustainability website when these are completed! Use the toolkit the next time you purchase something!

40. Discussion • How can Dalhousie support more sustainable procurement activity? • Modify purchasing policy to include sustainability aspects • More training and educational tools • Inserting sustainability language in? • Other • What kinds of measures and targets could we use?

41. Sustainable Procurement Website and Tools • Buy Smart BC • Responsible Purchasing Network • Government of Canada  • Energy Star (Office of Energy Efficiency) • Nova Scotia Government US Federal Government  • Eco Logo Program • Green Electronics - EPEAT • Municipality of Whistler UBC's Sustainable Purchasing Guide • Canadian Food Inspection Agency - Food Labelling and Advertizing

43. Feedback Discussion • Do you need clarification on any topics? • Do you feel comfortable using the curriculum and tools to deliver your own training session? • What is the most significant thing you will take away from this workshop? • Other comments? Written • Please fill in the feedback form