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Essential Guide to Preparing Effective Procurement Bids: Strategies and Best Practices

Join our comprehensive workshop on the basics of procurement, led by experts from the Small Business Administration and Maryland Technical Assistance Program. Learn how to navigate the bid preparation process with a focus on key strategies for successful proposals, including the importance of understanding solicitation requirements, compliance, and attention to agency instructions. Gain insights into effective bid strategies, such as competitive pricing, technical acceptability, and submitting responsive bids. Enhance your skills to improve your success rates in procurement.

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Essential Guide to Preparing Effective Procurement Bids: Strategies and Best Practices

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  1. PROCUREMENT BASICS WORKSHOP

  2. Panel Members Hallot E. Watkins, Jr. Small Business Administration Arthenia Johnson LeFlore, Maryland Technical Assistance Program Robert G. Flowers RGF Consulting Corporation

  3. SBA Assistance • Small Business Development Centers (SBDCs) • SCORE – Services Corps of Retired Executives • E- Business Institute • SBA District Offices

  4. Unsuccessful Proposals • Debriefing and Evaluation in the Negotiation Process • Certificate of Competency (COC) • Protests

  5. Preparing the Bid • Requires the utmost care during preparation • Study the description of the requirement, make sure you can meet needs • Pay attention to the instructions of the agency, and to the condition of purchase, delivery and payment • Include all costs of material, labor, overhead, packaging and transportation

  6. Preparing the Bid • Be sure to comply with other provisions of the solicitation: • Tagging • Marking • Mailing required samples

  7. Preparing the Bid per the PTAP • Requires the utmost care during preparation: • a) Get right solicitation and make copy • b) Read it • c) Make 2 sets of action items • d) Make plan and assign responsibilities • e) Implement action items

  8. Preparing the Bid per the PTAP • Study the description of the requirement, make sure you can meet needs: • a) Be responsive • b) Be responsible • c) Competitive • d) Technically Acceptable

  9. Preparing the Bid per the PTAP • Pay attention to the instructions of the agency, and to conditions of purchase, delivery and payment: • a) Follow instructions • b) Follow sequence • c) Focus on customer’s mission & goal • d) Proposal describes in detail support of mission • e) Executive summary, supportable facts and full-scale bragging section

  10. Cost Proposals

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