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Simulation Industry Association of Australia. Annual General Meeting 2004. SIAA Annual General Meeting - Agenda. Apologies Previous Minutes Chairman’s Report Industry Survey Results Strategic Plan Election of Executive Members for 2004/2005 2004/2005 Budget Constitution Changes

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siaa annual general meeting agenda
SIAA Annual General Meeting - Agenda
  • Apologies
  • Previous Minutes
  • Chairman’s Report
  • Industry Survey Results
  • Strategic Plan
  • Election of Executive Members for 2004/2005
  • 2004/2005 Budget
  • Constitution Changes
  • Members Motions
  • Other Business
apologies
Apologies

Bruce Barraclough NSW Institute for Clinical Excellence

Malcolm Bell Thales Training & Simulation

André Greenberry Headquarters Training Technology Centre

Mike Hollands Royal Australasian College of Surgeons

Will Howard Thales Training & Simulation

Jeff Kerry KESEM

Mather Mason DSTO

Gerry McLennan PCON

David Moffatt Telstra Consumer & Marketing

Craig Pepper Tenix Defence

Adrian Smith Sydac Pty Ltd

Bill Trestrail SGI

Terry Stevenson Raytheon Australia

Phil Wallace Learning Systems Analysis

previous minutes
Previous Minutes
  • Clarifications
  • Motion:
    • That the minutes of the previous meeting be accepted as read.
  • Seconded:
  • Vote:
chairman s report operations creating a basis for growth
Chairman’s Report - Operations Creating a basis for growth
  • Membership
    • Stable -
      • Full Members - 12
      • Associate Members – 18
      • Individual Members - 20
chairman s report operations
Chairman’s Report - Operations
  • Corporate Governance
    • Constitution made consistent with operation:
      • Constitution updates
      • Clarification of Board composition and duties
    • ASIC
      • Directors
      • More efficient Audit process for the Annual Report
    • Insurances
chairman s report operations1
Chairman’s Report - Operations
  • Corporate Governance (cont)
    • Financial reporting improved
      • All accounts consolidated monthly
      • Detailed budgeting and control
  • Industry Survey Conducted
  • Web-site upgraded
    • Library
    • Forums
chairman s report operations2
Chairman’s Report - Operations
  • Engagement
    • Defence
      • Briefing from Cliff White April 2004
      • Letter re Simulator Accreditation
      • SIAA VIP Dinner at SimTecT
    • NTSA
      • SIAA Booth at I/ITSEC
      • Complimentary National Centre for Simulation membership
      • Member discounts at I/ITSEC
      • International Training & Simulation Alliance
chairman s report operations3
Chairman’s Report - Operations
  • Engagement (Cont)
    • MIMOS (Italian Simulation Association)
      • Agreed to cooperate
    • Medical
      • Attendance at Anesthesia Simulation Meeting
      • Successful Health Symposium at SimTecT
      • Meeting with DoH Chief Medical Officer
chairman s report operations4
Chairman’s Report - Operations
  • SimTecT Conference
    • Good attendance in Canberra
      • Registrations: 295 full paying, 9 student, 18 day
      • Workshops: 131
      • Medical Symposium: 45
      • Reasonable exhibitor showing
      • Poor senior defence attendance
    • Refereed technical paper stream
      • Best Paper award to present at I/ITSEC 2004
      • Best Student Paper
    • Three day Health and Medical Simulation Symposium
chairman s report operations5
Chairman’s Report - Operations
  • SimTecT Conference (cont)
    • SimTecT Committee Appointments
      • OC Chair – Mr Phil Swadling
      • TC Chair – Mr Grant Tudor
    • Future host cities
      • 2005 – Sydney
      • 2006 – Melbourne
chairman s report operations6
Chairman’s Report - Operations
  • Professional Development
    • Focus on establishing an Occupational Specification for Simulation Professionals
      • Skills Development Program
    • Mr Shane Garrett engaged as part-time Learning and Development Officer
chairman s report operations7
Chairman’s Report - Operations

Professional Development (continued)

  • Goals for end of 2004:
    • Revision of the draft Occupational Specification for Simulation Professionals
    • Development of a draft Training Specification for an ‘Introduction to Simulation’ program
      • Analysis of existing training programs
      • Negotiations with Australian training providers
chairman s report operations8
Chairman’s Report - Operations

Professional Development (continued)

  • PD Sub-Committee:
    • Geoff Northam
    • Jawahar Bhalla
    • Mark Thoresen
    • Darren McFarlane
    • Peter Ryan
chairman s report operations9
Chairman’s Report - Operations
  • Scholarship Program
    • Four annual scholarships of $2,500 ($10,000 total)
    • Solicited targetted universities
    • No suitable candidates
chairman s report operations10
Chairman’s Report - Operations
  • Standards Sub-Committee
    • Standards Australia IT-031 Committee
    • ADF DIS Enumerations Standard
chairman s report industry survey results
Chairman’s Report - Industry Survey Results
  • Results will be circulated to all participants
  • The SIAA has thus begun collecting objective, analytical data describing the industry
  • Two response prizes (free SimTecT 2005 Registration – drawn by Sweeney Research) to….
  • CSIRO ICT
  • Alltech Communications
chairman s report strategic plan for 2004 5 deliver value to the membership outline points
Chairman’s Report – Strategic Plan for 2004/5Deliver value to the membership. Outline Points:
  • Raise the Profile of Simulation
  • Grow Civil Membership
  • Develop People and Skills
chairman s report strategic plan for 2004 5
Chairman’s Report – Strategic Plan for 2004/5
  • Raise Profile
    • Within Defence
      • Personal Lobbying
      • Capability related demonstration at SimTecT
      • Defence Sector Plans
    • Within DITR and the Offices of State Development
    • Promotion of SimTecT and the SIAA at Conferences
chairman s report strategic plan for 2004 51
Chairman’s Report – Strategic Plan for 2004/5
  • Grow Civil Membership
    • Civil Aviation
    • Transport
    • Medical
chairman s report strategic plan for 2004 52
Chairman’s Report – Strategic Plan for 2004/5
  • Develop People and Skills
    • Scholarships
    • Proactive Student Registration at SimTecT
    • Recruitment Booth at SimTecT
    • University Open Days
    • Youth Development Scheme
chairman s report strategic plan for 2004 53
Chairman’s Report – Strategic Plan for 2004/5
  • Means
    • Development Budget - $100,000 for 2004/5
    • More proactive, committed Executive and Membership with delegated responsibilities
    • SIAA Brochure
chairman s report strategic plan for 2004 54
Chairman’s Report – Strategic Plan for 2004/5
  • Enablers
    • SimTecT Promotional Plan
    • SIAA Promotional Plan
    • ITSA Affiliation
chairman s report strategic plan for 2004 55
Chairman’s Report – Strategic Plan for 2004/5
  • Metrics
    • SimTecT
      • Delegates
      • VIP Attendees
    • Visits and Calls
    • Press coverage
    • Simulation in Sector Plans
    • Website hits
    • Membership growth
executive elections
Executive Elections
  • Positions
    • Executive Positions (nominated in constitution)
      • Chair, Executive Committee
      • Deputy-chair, Executive Committee
      • Treasurer
    • Executive Members
      • General Executive Member
      • Professional Development Officer
  • Election to Executive Committee
    • Member Voting Rights
      • Full members each have one vote
      • Vote required where italicized
      • Vote for remaining nominations to executive committee
    • Returning Officer
      • SIAA Executive Officer (Mr Peter Hill)
constitution changes
Constitution Changes
  • Motivation – to ensure the Constitution reflected the way the SIAA operates
  • Detailed legal advice received
  • Summary of Changes:
    • SIAA’s Objectives focused (Clause 66)
    • Classes of Membership, and voting rights, embodied in Constitution (Clauses 6A – 6F, 26)
    • Life Membership added (Clauses 6G, 6H)
    • Directors status and election clarified (Clauses 34, 35, 37f., 41j.)
    • Voting procedures – allowing updating by the Board for email etc (Clauses 46A-C)
    • Board meetings by teleconference (Clause 56A)
    • Notices by internet (Clause 62)
2004 2005 siaa budgetary commitments
2004/2005 SIAA Budgetary Commitments

Operating Expenses

  • Executive officer (SIAA & SimTecT) $70,000
  • Insurance / Fees / Expenses $27,000

Existing budgetary commitments

  • Academic Scholarship $10,000
  • Web-site Redevelopment $4,000
  • Best paper presentation at I/ITSEC $5,000
  • Best Student paper award $2,000
  • Learning & Development Officer $60,000

Sub-Total$81,000

Proposed new budgetary commitments

  • Strategic Plan Development and Implementation $100,000

Revenues

  • Membership fees $40,000
  • SimTecT 2004 and 2005 surplus $80,000

Profit / Loss-$158,000

members motion membership fees
Members Motion - Membership Fees
  • Motion:
    • That the new level of membership fees for the forthcoming financial year is:
    • Moved: Peter Hill
    • Seconded:
health care simulation society
Health Care Simulation Society
  • Convenors: Dr Brendan Flanagan, Southern Health

Dr Patrick Cregan, Nepean Hospital

  • Steering Committee
general business
General Business
  • SimTecT 2005 Demonstration
  • ADSO Business Cases
  • Appointment of the Auditor