Spring 2007 www.umsl.edu/~iclabs

1. Spring 2007 www.umsl.edu/~iclabs

2. PowerPoint Basics • Why is it a good tool to use? • Easier than 3 X 5 Note Cards • Organized presentations are “heard” better • More information can be given AND REMEMBERED • Pictures can be used along with words • Handouts can be used as well

3. PowerPoint Basics • Microsoft Product • Works like WORD • Text control • Cut, Copy and Paste Control • Color control • Many Menu items the same • Insert • Toolbars • ClipArt

4. PowerPoint Basics • Before you begin • Know your topic • Know your audience • Know ‘how’ it will be presented • Live • Intranet or Internet • Static or ‘available’ file • Practice, Practice, Practice

5. PowerPoint Basics • How to begin • Start->Programs->Office Apps->PowerPoint • Open a Blank presentation or Design Template • Choose appropriate color and theme • Do not let the design take over the presentation • Color DOES matter • Text Size • Type of Text

6. Test Slide • Is this a viable option for text size? • How about this font? • This one? • Colors? • How is this? • Or this?

7. PowerPoint Basics • Opening Title Slide • Occurs when you open PowerPoint • How to insert a NEW SLIDE

9. PowerPoint Basics • Main body of Slides • 4 Types

10. PowerPoint Basics • 1. Informational • Text or Text and Content layout • 2. Visual • Images, charts, graphs, pictures • Content Layout • 3. Combination • Text and Content Layouts • 4. Other

11. The right side of the screen shows the different choices for SLIDE LAYOUT The BLUE BOX will highlight the layout chosen

12. PowerPoint Basics • Notice the layout chosen has a title section and a “bulleted” text area below (just like this slide) • Click on another layout and see how the slide changes

13. Bullet Format • Choose “Slide Layout” in “Common Tasks” • Choose any of the bullet formats • bullets with title • two columns with bullets • bullets with charts • bullets with clip art

14. How to add Clip Art • Select “Slide Layout” from the Common Tasks menu • Select one of the layouts that include Clip Art • Follow the directions on the computer to add the Clip Art

15. Adding Clip Art • Double click the clip art box • Now you can view all of your choices of clips

16. Selecting and Adjusting Art • Select your art • Select “insert clip” • Adjust the picture to your desired size

17. Example Slides • Pictures always talk LOUDER!

18. Boring Talk? ADD “Pizazz”

19. How to add Charts • Select “Slide Layout” from the Common Tasks menu • Select one of the layouts that include Charts • Follow the directions on the computer to add the Chart

20. Adding Charts • Double click the chart box • or Click on Chart icon in toolbar • Enter information in spreadsheet • Right click on the chart to change options

21. PowerPoint Basics • Excel Graphs • “As you can see from these numbers…..”

22. Use the tool bar below on the left after opening presentation click the icon on the right (looks like a projection screen) Use the menu bar above Go to Slide Show menu Select “View Show” How to Open Your Slide Show

23. To View the Next or Previous Slide • To view the next slide: • left click the mouse once • press the down arrow on the keyboard • press the Page Down button on the keyboard • To view the previous slide: • right click the mouse once and select “Previous Slide” from the menu • press the up arrow on the keyboard • press the Page Up button on the keyboard

24. PowerPoint Basics • Web site Links can be added as well and used in the presentation • www.microsoft.com

25. PowerPoint Basics • K.I.S.S. • Do not distract audience • Custom Animation • Sounds • Transition from Slide to Slide • Movement • Timing

26. Transition from Slide to Slide • Click on “Slide Show” in Menu bar • Click on “Slide Transition” • Option menu opens on right • Click on desired option • This option is then previewed for you on this slide • Click different choices to see what works best

27. Transition from Slide to Slide • Modify the transition • Change the Speed • Add sound • Change HOW the slide is to advance by checking the box for “On mouse click” or “Automatically after” and set the time • Apply to all slides or just to this one

28. PowerPoint Basics • BR CAREFUL OF OVER DOING • Do not forget the real reason • Do not get into the “Uh’s and Ah’s” • Do not “wow” them so much so that they do not remember the purpose of your presentation.

29. PowerPoint Basics • Saving your file • Large size, do not try to hurry • Print off copies of slides, (6 slides each) for notes • Add notes to the bottom for your use

30. PowerPoint Basics • Questions?

31. PowerPoint Basics • Self-quiz • 5 slide show • Design Template for ALL slides • UMSL as Topic • Audience is High School Seniors • Title slide • Custom Animation • Slide Transition

32. PowerPoint Basics • Self-quiz Continued • Insert Image from UMSL website • List UMSL Web site URL • Save your document

33. Attention !!!!!! • Duplex Printing is now available in our Labs.

34. Additional Information • www.micros.umsl.edu • The Microcomputer Program at the University of Missouri-St. Louis offers day and evening computer courses as part of the Chancellor's Certificate series. • http://mell.umsystem.edu • Microsoft E-Learning Library has tutorials on many MS Office products available to all UMSL students and staff • http://www.umsl.edu/stg • The Online Student Technology Guide has answers to many computing questions.