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EXISTING CONDITIONS SURVEYS. NYP BEST PRACTICES. Presentation to Approved A/E Vendors to NYP June 17, 2013.

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Presentation Transcript
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EXISTING CONDITIONS SURVEYS

NYP BEST PRACTICES

Presentation to Approved A/E Vendors to NYP

June 17, 2013

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“…as we know, there are known knowns; there are things we know we know. We also know there are known unknowns; that is to say we know there are some things we do not know. But, there are also unknown unknowns – the ones we don’t know…”

Donald Rumsfeld

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Create an accurate basis for developing scope, cost, schedule and design,
  • Identify non-compliant conditions
  • Minimize unknown project conditions
  • Minimize change orders
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Scope: Existing Conditions Boundaries
  • Projects NOT requiring DOH approval
    • Project limits,
    • Adjacent spaces (6 sides) as they are impacted by the limits of the base project,
    • Potential decanting spaces
  • Projects requiring DOH approval
    • Project limits,
    • Adjacent spaces (6 sides) as they are impacted by the limits of the base project,
    • Potential decanting spaces,
    • Life safety code compliance: project limits plus entire smoke/fire compartment and egress path to public way
    • FGI Guidelines: project limits plus entire smoke/fire compartment.

Project limits

Smoke/fire compartment

Egress path to the public way

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Deliverables
  • FEASIBILITY PHASE
  • General for all trades
    • Review existing documentation,
    • Walk the total site, adjacent areas and ancillary spaces impacted by the project,
    • Outline of assumptions.
  • Architecture
    • Field survey, measurement and verification of existing architectural conditions,
    • Identification of areas requiring replacement or remediation,
    • Assessment of scope of work required in areas outside the project limits that will support the project such as decanting space, mechanical rooms, IT rooms, etc,
    • Identification of building envelop components requiring remediation,
    • Identification of code upgrades within the project limits, smoke/fire compartment and the egress path (as applicable to each project)
  • Infrastructure (MEP, FP, IT, AV, Structural)
    • Assessment of existing equipment condition and systems capacity ,
    • Documentation of existing building systems,
    • Definition of spatial requirements for new equipment,
    • Identification of areas requiring replacement or remediation.
  • Furniture/Finishes/Equipment
    • Assessment and documentation of furniture and equipment scheduled for reuse.
  • Hazardous materials
    • Identify requirement for environmental surveys.
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Design Document Phase
  • Verification of existing conditions as applicable to the development of the design.
  • Construction Document Phase
  • Conditions assessments should be complete prior to this phase.
  • Construction Administration Phase
  • Verification of existing conditions that could not be accessed during the feasibility and design phases.
  • Concealed and Inaccessible Conditions
  • Assume the “worst case” based on prior experience and professional judgment and request unit pricing where possible,
  • Provide an appropriate opportunity in the construction phase to assess and re-evaluate conditions concealed during the documentation phases,
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Roles + Responsibilities
  • Owner: New York Presbyterian Hospital
  • Facilities Design & Construction
    • Manage process,
    • Set expectations,
    • Obtain commitments,
    • Verify that commitments have been met,
    • Provide requested reference material with respect to our facility (to the extent available),
    • Retain appropriate consultants
      • Hazardous Materials Consultant: abatement scope/cost/schedule,
      • Contractor/CM: support conditions investigations,
      • Commissioning Agent: Liaise with Facility Operations to provide information relative to existing infrastructure systems.
  • Regulatory Compliance/Life Safety :
    • Provide baseline life safety drawings, a list of deficiencies (PFI’s) and waivers for non-compliant spaces.
  • NYP/IT, AV, Security, BioMed, Signage, Environmental Services, Safety, Food Service, and the like
    • Provide information regarding existing equipment (to the extent available).
  • Consultant Team
  • Provide a list of required information,
  • Develop a probe plan,
  • Present document assumptions related to existing conditions,
  • Identify inaccessible areas that will require surveying during prior to final shop drawings or construction,
  • Create existing conditions documents in the form of drawings, narratives and reports.
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The Take Away
  • Project Limits do not equal Limits of the Work,
  • Existing conditions must include decanting areas and 6-sides impacted by the project
  • Existing conditions must be fully documented during the Feasibility Phase of the project,
  • Appropriate allowances and strategies must be developed to mitigate the cost and design impact of concealed conditions.
  • QUESTIONS / COMMENTS
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