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Advanced Microsoft Word Lesson 3
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  1. Advanced Microsoft WordLesson 3 Lexington Technology Center May 10, 2004 Bob Herring On the Web at www.lexington1.net/AdultEd/computer/microsoft_word.htm

  2. Advanced Word Lesson 3 Review of the Previous Lesson • Custom Bullets • Breaks • Page Numbers • Date and Time • AutoText • Symbols • Comments • Captions • Text Boxes • Bookmarks • Hyperlinks 2

  3. Advanced Word Lesson 3 Tracking Changes • Choose Tools, then select Track Changes • Pick Highlight Changes in the sub-menu • Check the box to “Track changes while editing” • Uncheck the box reading “Highlight changes in printed document” • Click the Options button Options Button 3

  4. Advanced Word Lesson 3 Tracking Changes • The “Options” dialog box shows how the changed text will look • Usually, additions are underlined and blue • Deletions are struck through and red • Click “OK” on both dialog boxes to set change tracking • Word can keep track of up to 8 reviewers with different colors 4

  5. Advanced Word Lesson 3 Tables • Choose Table, and select Insert Table • Set the number of rows and columns desired • Number of columns is more important than number of rows 5

  6. Advanced Word Lesson 3 Formatting Tables • Place the mouse pointer over the edge of the cell to be changed • When the pointer changes to parallel lines with opposite arrows, • left-click and drag the line to the desired width Columns Narrowed Rows Widened 6

  7. Advanced Word Lesson 3 Table Toolbar • Choose Tools, then select Customize; click the Tables checkbox • Word will usually show the Tables Toolbar automatically when a • table is inserted Draw Table Border Color Split Cells Distribute Rows Sort Auto Format Line Style Fill Center Eraser Borders Align Top Align Bottom AutoSum Merge Cells Line Weight Distribute Columns Text Direction 7

  8. Advanced Word Lesson 3 Advanced Tables • Choose Table, then select Draw Table • Draw the outline of the table to be created • Use the pencil cursor to draw cells anywhere needed • Join cells together by using the Eraser Tool 8

  9. Advanced Word Lesson 3 Dropped Capitals • Click next to the letter to be changed (either side) • Choose Format, then select Drop Cap; click the Position checkbox • Choose a font, number of lines to drop, and distance from the text • To drop more than one character, highlight them before beginning Drop Effect 9

  10. Advanced Word Lesson 3 Changing Case • Highlight the text to be changed • Choose Format, then select Change Case This is sentence case. this is lower case. THIS IS UPPER CASE. This Is Title Case uSE tOGGLE cASE to fix this 10

  11. Advanced Word Lesson 3 Backgrounds • Choose Format, then select Background • Select a color, or choose “More Colors” or “Fill Effects” 11

  12. Advanced Word Lesson 3 Backgrounds, Continued • The effect of a background color 12

  13. Advanced Word Lesson 3 Word Count • Highlight the text to be counted • Choose Tools, then select Word Count 13

  14. Advanced Word Lesson 3 Protecting a Document • Choose Tools, then select Protect Document • Changes, comments, and forms can be protected • Always write down the password, if selected!!!! 14

  15. Advanced Word Lesson 3 Thesaurus • Highlight the text to be searched • Choose Tools, then select Language. In the pop-out menu, • click on “Thesaurus” 15

  16. Advanced Word Lesson 3 Page Setup -- Margins Tab • Set margins in tenths by clicking up and down arrows • Set margins exactly by typing in desired distance • Adjust header and footer distances Margins Header and Footer 16

  17. Advanced Word Lesson 3 Page Setup -- Paper Size Tab • Select correct paper size • Select correct page orientation Legal size Landscape 17

  18. Advanced Word Lesson 3 Page Setup -- Paper Source Tab • Set paper source for first and subsequent pages • This is for documents on letterhead that are longer than 1 page 18

  19. Advanced Word Lesson 3 Page Setup -- Layout Tab • Set Section breaks • Set different headers and footers • Set vertical alignment • Add line numbers Line Numbers 19

  20. Advanced Word Lesson 3 In-Class Project • Begin work on a personal newsletter • Title: “The ______ Family News” or “_______ Church News” • Use Page Setup • Use headlines in each section (hint: Bold, Italic, Underline) • Columns • Tabs • Dropped Capitals • Select a font and font size for each part • Set appropriate tabs and margins • Include graphics from clip art • Text Boxes 20

  21. Advanced Word Lesson 3 REVIEW • Tracking Changes • Tables • Dropped Capitals • Changing Case • Backgrounds • Word Count • Protecting a Document • Thesaurus • Page Setup • In-Class Project 21