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Lesson 4 Word Processing and Microsoft Word - PowerPoint PPT Presentation

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Lesson 4 Word Processing and Microsoft Word. Computer Literacy 1 Transition Plus Services. Objectives. Create a new document Save and close a document Open an existing document Identify ribbon and toolbars Know Save vs. Save As

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Lesson 4 word processing and microsoft word

Lesson 4Word Processing and Microsoft Word

Computer Literacy 1

Transition Plus Services


  • Create a newdocument

  • Saveand close a document

  • Open an existing document

  • Identify ribbonand toolbars

  • Know Save vs. Save As

  • Use Save As to save a particular folder or file location and name the document

  • Use undoand redoarrows

  • Cut, copy and paste

Lesson 4 word processing and microsoft word


  • Use spellcheck and grammarcheck

  • Format the size, color and type of font

  • Align text in different ways

  • Set single or double spacing

  • Use bullets and automatic numbering

  • Use print preview and print

  • Set margins

  • Select portrait or landscape

  • Identify file extensions, corresponding document types and associated programs

Lesson 4 word processing and microsoft word


Microsoft Word is a word-processing application for letters, memos and reports

Navigating word
Navigating Word


Insertion point, a blinking vertical line that indicates where new text will be inserted

The document window is the area where you enter or change text/data

When Word is launched, the application window appears

Status bar

Navigating word1
Navigating Word

Vertical scroll bar

To scroll, use the horizontal or vertical scroll bars.

When you scroll, you move through the document on the screen without changing the location of the insertion point.

Horizontal scroll bar

Navigating word2
Navigating Word

Set single or double spacingto your text

Undo andRedo

Align text to the left, center, right or justify the alignment

Navigating word3
Navigating Word

Cut, copy or paste text

Use the options in the Fontsection to format the size, color and type of font

Create bulletpoints or numberedlists

Navigating word4
Navigating Word

In the Reviewtab, you can use the Spelling & Grammar option to check the spellingand grammarof your document

Navigating word5
Navigating Word

In the Page Layout tab, you can use the Margins option to set your document’s margin size


The Ribbonis the banner that stretches across the top of the screen below the title bar. It is used to find commands. Commands and options are organized in groupson each tab.

As you work in a document, the ribbon adaptsby providing appropriate commands and options.

Lesson 4 word processing and microsoft word


Customize Quick Access Toolbar button

The Quick Access Toolbar gives you quick access to commands you use frequently. It is located abovethe Ribbon in the upper-left corner.

By default, it only includes three commands. Customize it to include the commands you use most often.


To closea document, click the Close button.

If you close a document without saving changes, you will be prompted to save the changes before closing.

Clicking the Closebutton or using the Close command will close onlythe active document.

Choosing the Exitcommand will close an entire application and allof its documents.


To opena document means

to load an existing file into an application

To savea document means

to store it on a disk or other storage medium


The Open command enables you to open an existing file from any available disk and folder.

Once you locate the file, double-click the filename. Your computer will launch the associated application and the document will open.


Each file is identified by a filename, such as





To easily finddocuments, choose filenames with words that describe the document.


File extensionsidentify the type of file.

Let’s review different extensions for different programs!


You can savea document to your computer’s hard drive, the desktop, an auxiliary drive, a network location or to portable storage media.

The easiest way to save a document is to click the Save button on the Quick Access Toolbar (the little floppy disk)!


The Printoption opens the Print dialog box where you can select a printer, the number of copies and the range of pages to print.

There are three print options

Print Preview allows you to preview and make changes to your document before printing