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GSA TSP Meeting

GSA TSP Meeting. Thursday, April 24, 2014 1800 F St, NW Washington, DC 20405 Focus Group. U.S. General Services Administration. Discussion Topics. Program Updates Max Accessorial Update Carrier Opportunities Fall Rate Filing Information Post Bid Negotiations

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GSA TSP Meeting

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  1. GSA TSP Meeting Thursday, April 24, 2014 1800 F St, NW Washington, DC 20405 Focus Group U.S. General Services Administration

  2. Discussion Topics • Program Updates • Max Accessorial Update • Carrier Opportunities • Fall Rate Filing Information • Post Bid Negotiations • Carrier Performance/Suspension • TransPort Integrator (TPI) Value Index • PayPort Express Requirements • IFF Collection Update • Discussion/Questions?

  3. Program Updates/Discussion • Fuel Surcharge • Update base charge for FY15? • Standard Transportation Times Discussion • Is an update warranted? • STOS Updates • When is IFF paid? • Accessorials • International Shipments • Update to Detention Charge Accessorial #350 - Procure standard daily rate) • Minimum Charge (apply flat minimum charge rate across all distance bands instead of different minimum charges for each of the 88 distance bands) • New Accessorial #60 – After hours Emergency Service

  4. Min/Max AccessorialSTOS Update Background: • There are 13 accesorials in GSA STOS (known as options in TPI) that require min and max charges • In TMSS, TSPs were bidding the same % for the unit rate, min and max charges • In the first procurement cycle in TPI, TSPs were required to bid absolute values for the unit rate and the minimum charge. There was no provision to bid for max charges and the max charges in TPI were containing the STOS max charges Going Forward: • Until a provision is made to accept the bid for max charges, the max charges in STOS are being adjusted to fair market value; • The max charge payable is based on market research (Pending*) • The revised max charges will be the actual charges applied towards the shipment cost • In the interim (until September 30, 2014), the max charge will be computed external to the system by applying the ratio of the bid min charge and the min charge to the max charge

  5. Min/Max Accessorial, Cont. Interim Computation for remainder of FY14: • Accesorial: 425 – Hydraulic Lift Gate Service • Current Baseline Min Charge: $40.92 • Current Baseline Max Charge: $102.10 • TSP Bid for the min charge: $85 • % decrease/increase in bid: 208% (= 85/40.92) • Prorated Max Charge payable 208% of $102.10 = $212.08 Computation for FY 15: • Accesorial: 425 – Hydraulic Lift Gate Service • Baseline Min Charge: $40.92 • New Max Charge: $300 (as an example) • $300 will be the actual max charge applied for the shipment

  6. Min/Max Accessorial, Cont. Accessorial(Options) in STOS with min & max charges

  7. Min/Max Accessorial, Cont. Analysis of the FY14 data shows inconsistencies in TSP bids hence adjusting the baseline using this data is not a viable option. Recommended Options: a) A flat % (say 200) increase could be applied to the current max baseline charge b) Validate this assumption with a focus group of TSPs

  8. Min/Max Accessorial, Cont. STOS Update Text: The maximum charges for the accesorials listed below have been updated to reflect fair market price. The amounts in the column “Updated STOS Max Charge” are the actual charges payable. TSPs cannot bid on the maximum charges for these accessorials; however TSPs may continue to bid on the minimum charges. The charges are effective from October 1, 2014 and remain in effect until further updates are made or a provision is made in TPI to update the maximum charges. If bid minimum charge exceeds STOS maximum charge, STOS maximum charge will apply.

  9. Carrier Opportunities • Internal Opportunities • GSA Global Supply Direct Vendor Delivery (DVD) shipments • Federal Strategic Sourcing Initiative (FSSI) • Core Carrier Program • Logworld • Furniture Center • External Opportunities • NASA – Estimated FY14 OC22 spend $931M • AbilityOne (NIB & SourceAmerica) – Estimated FY14 spend $56M • NNSA (DOE) – Estimated FY14 OC22 spend $6M • HHS – Estimated FY14 OC22 spend $39M • USCIS (DHS) – Estimated FY14 spend $5M • USDA – Estimated FY14 OC22 spend $868M • DOI – Estimated FY14 OC22 spend $47M

  10. Important Fall Rate Filing Information • Key Dates • Final Requirements released May 5 • Carrier registration cut off for participation in GSA program, May 19 • Carrier Training May 12 – 23 • New Rates Effective October 1

  11. GSA Rates Information • Bid Segment Windows • Bid Segment #1 • May 26 – June 8 • Carrier respond by date May 30th • Bid Segment #2 • July 1 – July 13 • Carrier respond by date July 7th • Bid Segment #3 • August 4 – August 17 • Carrier respond by date August 8th

  12. GSA Rates Information • Segment Bid Window #1 • Bid Window is open May 26 – June 8 • Final respond by date is May 30 • Includes ALL GENERAL Rates and ALL DOS Lanes • Segment Bid Window #2 • Bid Window is open July 1 – July 13 • Final respond by date is July 7 • Includes ALL Emergency Rates

  13. GSA Rates Information • Segment Bid Window #3 • Bid Window is open August 4 - 17 • Final respond by date is August 8 • Includes ALL New Customer Specific Lane Requirements • ALL MINT Lanes • New NARA Lanes • New VA Memorial Lanes

  14. Carrier Bid Template

  15. Post Bid Negotiations New strategy for FY15 • Strengthening of the General Rate Pool • Reduction of customer specific rates • Converting customer specific needs to accessorials

  16. Carrier Performance Customer Complaints - • Tender Acceptance % • Failing to Honor Rates • Issues with Insurance ( MINT) • Meeting required delivery times (FEMA) • Future Suspensions ?

  17. TransPort Integrator (TPI) Value Index Traceable Metrics for Carrier Performance Metrics Identified so far: • Carrier responsiveness to tender request: % of Tender Accepts • On-time performance for pick-up : % of Service failures for pick-up • On-time performance for delivery: % of Service failures for delivery • On-time responsiveness for carrier POD   • Carrier involvement in SmartWay Additional Metrics for discussion: 6. Lost or Damaged Goods – This metrics costs government real $$$ and is most expensive • Claims Resolution – Speed of handling and resolving claims • Customer Satisfaction Surveys

  18. IFF Collection & Updated PayPort Express Requirements • May 17, 2014 PPE Change • Updated billing guides are being sent out this week to the assigned System Administrators at the carrier companies for notice of the May 17th migration • IFF will now automatically be taken out of all carrier payments unless the shipment is identified as a non-GSA load

  19. Program Contacts • Scott Kidd • Scott.kidd@gsa.gov • Tom Hendershot • Thomas.hendershot@gsa.gov • Rebecca Silver • Rebecca.silver@gsa.gov

  20. Thank You! Discussion/Questions?

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