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Amazing Earth

GREAT Art. Amazing Earth. Agenda. Overview Explain Coordinator Role PTBoard Tutorial Tips for Successful Session. Overview. Art & Science Enrichment Programs PTA funded Parents, grandparents/family, siblings 12+ volunteer One hour classroom presentation & activity

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Amazing Earth

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  1. GREAT Art AmazingEarth

  2. Agenda • Overview • Explain Coordinator Role • PTBoard Tutorial • Tips for Successful Session

  3. Overview • Art & Science Enrichment Programs • PTA funded • Parents, grandparents/family, siblings 12+ volunteer • One hour classroom presentation & activity • PowerPoint presentation, activities, & supplies provided • No special knowledge required

  4. Overview

  5. Coordinator Role There are three main responsibilities: • Scheduling the session date • Coordinating the volunteer sign-up • Communicating with parents, teachers and program leads Let’s Take a Look At Each…

  6. Scheduling • Ask teacher for ideally 3 days of the week and times of day that work for session dates • Notify GREAT/AE Lead the teacher’s request and IF you want to attend, your preference. No obligation • Lead creates the calendar & requests any changes before posting • Lead notifies you that the calendar, presentation and activity are posted on PTBoard

  7. Volunteer Sign-Up • Create sign-up on PTBoard • 1 presenter • 2-4 helpers based on grade level and activity • Send AT LEAST 2 weeks out • Email sign up via PTBoard and send a separate class email • Follow up that slots are filled or re-request volunteers • Challenges finding volunteers? Ideas ahead

  8. Communication • Notify volunteers: • Where to view the materials in advance (PTBoard) • How to access presentations in the classroom • Where to get activity supplies • Arrive 15 minutes early to set up • Return all materials promptly • Have fun! • Messages can be sent through PTBoard • Please share session feedback with Leads

  9. Need to reschedule? • Coordinate a preferred date with the teacher • CONFIRM with the GREAT/AE Lead • Need a presenter/helper? • Ask if someone will present on a different date/time • Reach out to grandparents, siblings and SVES alumni 12+ • Notify GREAT/AE Lead to help brainstorm or possibly cover

  10. The Power of PTBoard SVES PTA Website: • For caregiver/adult family member who plans to volunteer, regardless of PTA membership status • Share session materials, calendar and general information • no acct needed to view • Volunteer sign-ups • Posting classroom pictures • Sending announcements and messages • Our own private Coordinator group Program Leads can: • View each class • Be a back-up for emergencies

  11. The Power of PTBoard • Encourage caregivers to create an account • Web Team approves requests to join. Secure site • Create an account to receive access to all features • Join child's classroom(s) for access to the class • A template “how to create an account” message to email to parents will be shared

  12. Tutorial & Tour PTBoard • AE & GA page • Class & Group • People icon • Create sign-up • Post pictures • Send messages Classroom Session • Laptop, log-in, directory • Instructions & Print-outs • PowerPoint Presentation notes • Video technical difficulties • Activity instructions • Tour of Teacher Workroom – activity materials

  13. Successful sessions • Review materials in advance and arrive early • Helpers set up the activity stations and decide “who’s doing what” during the presentation • Mind the clock; limit questions/answers • Have students sit on floor: • set up activity at desks • explain activity BEFORE returning to their seat

  14. Successful sessions • Prompt students to make connections by observing, questioning, etc. • Let students be as hands on as is safe and reasonable • Clean up and return all materials in an organized way for the next session • Share feedback with leads and coordinators • Have fun!

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